Assessment 2_SITXINV003_Jaspal_Draft

1. Choose an area of operations relevant to your job role which may include: Food operations Food and Beverage Housekeeping Reception Tourism outlet Travel services Event management Operation/Department: - Food and Beverage Job role: Chef 2. Identify and list 6 different types of goods relevant for your area of operations which need to be purchased in the near future. The products must be selected from the following categories: □ Alcoholic or non-alcoholic beverages, cleaning agents and chemicals, Customer travel products, Luggage labels, Travel bags, Travel wallets, Tickets, Vouchers, Event supplies, Food, Dairy products, Dry goods, fresh goods, frozen goods, fruit or vegetables, meat, poultry or seafood, fuel, aircraft, coaches, hire cars, vessels, general stores, housekeeping supplies, linen, merchandise, uniforms . Goods, which are required for Food & Beverage:-  Alcoholic or non-alcoholic beverages  Cleaning agents and Chemicals  Food  Dairy products  Linen  Uniforms 3. List the specific requirements which require the purchase of these goods based on e.g. an upcoming function, banquet sheet, special customer requirements, an event, low stock, reservations or as applicable including the order of urgency for ordering these supplies. Provide details for how you have identified these requirements including consideration of any existing stock you have in storage . The common requirements are:  Occupancy list  Menu  Recipes

 Banquet analysis sheet  Event orders  Running sheets Our hotel is booked for Christmas Party for one of the organization. They have function on 23 rd September 2022 at 4 P.M in the bowl room. The function is for 40 people and Customer has already mention the menu for the function. They have ordered Chicken Avocado, Tomato and Cucumber salmon sandwiches as well as Chocolate cupcake for the event. We do not have enough stock of avocado, tomato, chicken and salmon for sandwiches. We do need all the dairy products to make chocolate cupcake. Items Needs to order Food Avocado 2 boxes (– 24 pcs), Tomato 2 boxes ( - 24 pcs) Chicken breast 15 kg, Cucumber 10 kg, Salmon 10 kg Dairy products Full Cream Milk – 5 liter All purpose flour – 6 kg Chocolate Boxes – 7 packs Cocoa – 4 packs Baking Soda – 3 packs 4. Contact the relevant department heads/ supervisor or persons relevant for these product needs and clarify concise specifications and quantities required. Detail with whom you have communicated and what was determined. I have reached to my manager and demonstrated him the rundown of things to arrange. I have made him to understand that we need these quite a bit of stock for this occasion. He disclosed to me that I must be exact with my prerequisites as the organization cannot bear any additional expense of wastages. He gave me the authorization and proceed with this request. At that point, I have reached the regarded provider and put in the request to get the delivery at the earliest opportunity. 5. Which forecasting methods form the basis for calculating the quantities required? How is the choice of forecasting method established? There are various sorts of anticipating techniques to arrange the supply of the ingredients of the dish. The administration will choose the technique of forecasting by contrasting all the historical information and future expectations. The customers as of now choose the menu so we will utilize Popularity index forecasting strategy to ascertaining the amounts required. 6. Identify the stock on hand, list the quantities available and indicate whether these need to be considered in your purchasing order.

order Food Cucumber – 5 kg Avocado - None Tomato – None Chicken Breast – None Salmon - None Cucumber - 10 kg, Avocado 2 boxes – 24 pcs Tomato 2 boxes – 24 pcs Chicken breast 15 kg, Salmon 10 kg Cucumber – 5 kg Avocado – 2 boxes Tomato – 2 boxes Chicken Breast – 15 kg Salmon – 10 kg Dairy products Full cream milk- 1 litre All-purpose flour – 2 kg Chocolate boxes – None Cocoa – 1 packs Baking Soda – 1 packs Full Cream Milk – 5 litre All purpose flour – 6 kg Chocolate Boxes – 7 packs Cocoa – 4 packs Baking Soda – 3 packs Full cream milk – 4 litre All purpose Flour – 4 kg Chocolate boxes – 7 boxes Cocoa – 3 packs Baking Soda - 2 packs 9. List the suppliers who are used by your establishment to source these products from. Product Suppliers Alcoholic or non-alcoholic beverages Thirsty Camel Cleaning agents and chemicals Central Cleaning Supplies Food B & E Foods Dairy products Woolworths Linen Linen Shed Uniforms Vista Print 10. Identify the organizational purchasing procedures which form the basis for purchasing goods and sourcing suppliers in your establishment and provide the details for these. Purchasing procedure  Identify the need

 Preparing the requisition form  Authorization for purchase (Financial Authority)  Research suppliers  Select the supplier – Competitive pricing & Quality  Establish price and terms  Place order  Order received and inspected – Entered in to the inventory  Approval and payment  Update of records – Purchasing ledger and stock records 11. Analyze and compare the prices and conditions and provide an overview of your findings (given that you would have to make a decision based on the best deal and conditions for supply ). Prices Of Supplier Delivery & Payment Conditions of supplier Item/ Product Purchase Quantity Current X Z Current X Z Food Cucumber - 5 kg, Avocado – 24 pcs, Tomato – 24 pcs, Chicken breast 15 kg, Salmon 10 kg $6.00/kg $2.25/pc $1.15/pc $5/kg $14.8/kg $7.00/kg $3.15/pc $2.00/pc $6/kg $15/kg $8.00/kg $3.30/pc $2.15/pc $6.5/kg $16/kg Delivery every day & payment after a month Delivery every week & Payment on the delivery day Delivery every day & Payment in a week Dairy products Full cream milk – 4 liter All purpose Flour – 4 kg Chocolate boxes $1.50/lt. $7/kg $5/pack $1.60/lt. $9/kg $4.50/bo $1.80/lt. $9.5/kg $5/box Delivery every day & payment after a month Delivery every week & Payment on delivery day Delivery every day & Payment in a week

Food  Food quality assurance testing  Certifications for food quality  Feedback from the current consumers Dairy products  quantity – measured in volume or weight;  organoleptic characteristics – appearance, taste and smell;  compositional characteristics – especially fat, solid and protein contents;  physical and chemical characteristics;  hygienic characteristics – hygienic conditions, cleanliness and quality;  adulteration – with water, preservatives, added solids, etc.; However, the quality of a product is also measured by sustainability, and it depends on the targets and aims of the organization, it is best to use a product with less harm for the world than a product causes after effects for the community in the future. 13. Take your findings to your trainer or Supervisor and discuss the options for further price negotiations. What has been discussed and determined, and how does this fit in with the requirements established in Question 11? Our present supplier gives great quality items at serious cost. They have pleasant delivery history while making an inquiry or two with different clients. They have better standing so far as far as nature of items, delivery history and cost advertised. There are different providers who are happy to offer administrations at less expensive cost, yet Supervisor and me examined and selected to choose the current provider that offers wide range of items. We chose to have another discussion with the provider for value markdown marginally as we will arrange wide scope of food items and things we need for our business. We should arrange on regular premise so we may me requesting enormous volume of products later on. Moreover, they are additionally extremely fulfilled to work with us since we will arrange high volume of item; they positively agreed to give us discount. 14. Write the purchase order(s) following the analysis and discussion with your trainer and specify the order of priority according to the needs identified in previous question

Product Order QTY Unit Price Total Food Cucumber - 5 kg, Avocado – 24 pcs, Tomato – 24 pcs Chicken breast 15 kg Salmon 10 kg $6.00/kg $2.25/pc $1.15/pc $5/kg $14.8/kg $30.00 $54.00 $27.6 $75.00 $148 Dairy products Full cream milk – 4 liter All purpose Flour – 4 kg Chocolate boxes – 7 packs Cocoa – 3 packs Baking Soda - 2 packs $1.50/lt. $7/kg $5/box $4/pack $2/pack $6.00 $35.00 $25.00 $12.00 $4.00 Total $ 416.60 The both supplier has agreed to give 5% discount above $200 order. 15. Draft emails for each supplier you have determined for sourcing your supplies and inform each supplier of the requirements and specifications you have determined. Ensure the details of your organization and the supplier clearly feature in the email including contact details, salutation, dates/timelines, etc. 1. To:- B & E- Wholesale food supplier From: - Duke Kitchen

From: - Duke Kitchen Subject: - Purchasing order Dear Sir/Madam, I am writing this email to place an order with you. I have attached the purchase order with this email. Please do have a look. As, per our contract with you, you have agreed to deliver the product every day. I will make sure to put an order for dairy products every Thursday for whole week. But, only this time, we need this order tomorrow morning as we have a function tomorrow afternoon. Sorry for in-convenience caused by us. T he above requested list of product and quantity should be delivered as mentioned. If the delivery team faces any difficulties, please feel to contact me directly. Looking forward to working with you and get delivery as per mentioned information. Thanking you, Best Regards, Jaspal Singh Duke College Kitchen Head Chef References:- Purchase Goods (Course book) (2022). Retrieved on 19 th September 2022, from https:// futuragroup.com.au Items Quantity Full cream milk 4 liter All-purpose Flour 4 kg Chocolate boxes 7 packets Cocoa 3 packs Baking Soda 2 packs

Wholesale Food Supplier across Australia | B&E Foods. (2022). Retrieved 19 th September 2022, from https://www.befoods.com.au/ Woolworths Supermarket - Buy Groceries Online. (2022). Retrieved 19 th September 2022, from https://www.woolworths.com.au/