Coordinate Recruitment and Onboarding: Learner Assessment Pack

Learner Assessment Pack 1 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced dd Month 2021 © Precision Group (Australia) Learner Assessment Pack Coordinate recruitment and onboarding BSBHRM415

Learner Assessment Pack Precision Group (Australia) Level 13, 269 Wickham St, Fortitude Valley 4006 Email: info@precisiongroup.com.au Website: www.precisiongroup.com.au © 2021 Precision Group (Australia) BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Copyright Notice No part of this resource may be reproduced in any form or by any means, electronic or mechanical, including photocopying or recording, or by an information retrieval system without written permission from Precision Group (Australia). Legal action may be taken against any person who infringes their copyright through unauthorised copying. These terms are subject to the conditions prescribed under the Australian Copyright Act 1968. Copying for Educational Purposes The Australian Copyright Act 1968 allows 10% of this resource to be copied by any educational institute for educational purposes, provided that the institute (or the body that administers it) has given a remuneration notice to the Copyright Agency Limited (CAL) under the Act. For more information, visit www.copyright.com.au . Disclaimer Precision Group (Australia) has made a great effort to ensure that this material is free from error or omissions. However, you should conduct your own enquiries and seek professional advice before relying on any fact, statement or matter contained in this document. Precision Group (Australia) is not responsible for any injury, loss or damage as a result of resource included or omitted from this material. Information in this course material is current at the time of publication. 2 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

Learner Assessment Pack Version Control & Document History Date Summary of modifications Version 19 February 2021 Version 1 final produced following assessment validation. 1.0 8 April 2021 Amended SAQ 3 – Updated the total number of NES requirements to eleven in learner instructions Updated definition of Casual Employees in Checklist Item 7c in Workplace Project Task 1 Assessor’s checklist 1.1 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 3

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Learner Assessment Pack Table of Contents Assessment Delivery .............................................................................................................................. 5 Learner Information .............................................................................................................................. 6 Steps for Learners .................................................................................................................................. 8 Reasonable Adjustment ......................................................................................................................... 9 Resources Required for Assessment .................................................................................................... 10 Accessing Intranet Pages ..................................................................................................................... 12 Assessment Agreement ....................................................................................................................... 13 Assessment Tasks ................................................................................................................................ 15 Short Answer Questions ............................................................................................................. 17 Practical Assessment .................................................................................................................. 27 Your State/Territory ................................................................................................................ 28 Workplace Project Assessment ............................................................................................... 29 Project Overview ..................................................................................................................... 29 Task 1: Establish Recruitment Requirements ........................................................................... 31 Task 2: Job Descriptions ........................................................................................................... 31 Task 3: Source Candidates ....................................................................................................... 35 Task 4: Conduct Interviews ...................................................................................................... 38 Task 5: Conduct Selection Activities and Skills Assessments .................................................... 40 Task 6: Reference Check .......................................................................................................... 43 Task 7: Candidate Assessment and Selection .......................................................................... 45 Task 8: Provide Selection Feedback to Candidates .................................................................. 51 Task 9: Candidate Contract Signing .......................................................................................... 53 Task 10: Advise Stakeholders on New Hires and Prepare Administrative Arrangements ........ 54 Task 11: Onboard New Hires ................................................................................................... 57 Assessment Workbook Checklist ......................................................................................................... 59 Assessment Workbook Checklist ................................................................................................ 60 Recording ............................................................................................................................................ 65 Record of Assessment ................................................................................................................. 66 4 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

Learner Assessment Pack BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 5

Learner Assessment Pack Learner Assessment Pack Assessment Delivery 6 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Learner Information This Learner Assessment Pack is designed for you to complete the assessment for BSBHRM415 - Coordinate recruitment and onboarding (Release 1). It may refer to your own workplace/organisation, or to a simulated business provided by your assessor. The assessment tasks include Short Answer Questions where you need to demonstrate your knowledge and understanding of the unit, and the Practical Assessment, where you need to demonstrate your skills required in the unit. It is recommended that you complete the Practical Assessments in your own workplace/organisation. If you don’t have access to a real workplace, you can complete the assessment in a simulated environment where resources and conditions similar to a workplace must be accessed. Ensure to discuss this with your assessor prior to commencing with the assessment. Each Learner Assessment Pack is made up of four parts: Assessment Delivery Learner Information Steps for Learner Assessment Agreement Assessment Tasks Assessment Tasks, including:  Short Answer Questions  Practical Assessment Assessment Workbook Checklist Assessment Workbook Checklist Recording Record of Assessment BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 7

Learner Assessment Pack Before you commence your assessment, ensure that you have a good knowledge of the subject, have thoroughly read your Learner Resource, and clearly understand the assessment requirements and the expectations of the industry to which the assessment is related. Assessments are designed to be completed using your industry/organisation, but your Registered Training Organisation (RTO) may assist you by contextualising the unit to be completed in a simulated workplace environment. You will be required to demonstrate knowledge and skills which must be observed directly by your assessor. Where the observation task may be difficult for the assessor to directly observed, a video recording of the practical observation task must be submitted as supplementary evidence. Verification from at least one third-party signatory, and preferably two or more witnesses is required to confirm your demonstration of these practical knowledge and skills. These witnesses would usually be your current or recent supervisors, or your assessor. The practical assessment tasks may be completed using your own workplace, a simulated environment, or a mix of both, as instructed by your assessor. To contextualise this assessment to your industry/organisation, you may be asked by your assessor to provide additional information based on your industry/organisation. Instructions are given for each task. If you have questions, or unclear how to proceed, consult with your assessor. Records of all aspects of the assessment must be kept in your Learner Assessment Pack The record of assessment is a legal document and must be signed, dated, and a copy stored as required by your Registered Training Organisation (RTO). 8 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

Learner Assessment Pack Steps for Learners Your Learner Assessment Pack: 1. Upon receiving your Learner Assessment Pack, discuss with your assessor the expectations and requirements of this assessment. You may also need to supply contact details of one or two work referees who can confirm your skills in the industry. Discuss with your assessor if you intend to undertake the practical assessment tasks based on your employing organisation, in a simulated business, or in a mix of both. 2. Your Learner Assessment Pack is where you will get the task information. Complete each task as instructed using either your own workplace, or using a simulated business, as discussed with your assessor. 3. After you complete your assessment, gather and submit your evidence documents as detailed in the task(s) in the timeframe agreed with your assessor. Your assessor will advise you if there are any further steps for you to take to satisfactorily complete this assessment. BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 9

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Learner Assessment Pack Reasonable Adjustment Adapted Reasonable Adjustment in teaching, learning and assessment for learners with a disability - November 2010 - Prepared by - Queensland VET Development Centre Reasonable adjustment in VET is the term applied to modifying the learning environment or making changes to the training delivered to assist a learner with a disability. A reasonable adjustment can be as simple as changing classrooms to be closer to amenities or installing a particular type of software on a computer for a person with vision impairment. Why make a reasonable adjustment? We make reasonable adjustments in VET to make sure that learners with a disability have:  The same learning opportunities as learners without a disability, and  The same opportunity to perform and complete assessments as those without a disability. Reasonable adjustment applied to participation in teaching, learning and assessment activities can include:  Customising resources and assessment activities within the training package or accredited course  Modifying the presentation medium  Learner support  Use of assistive/adaptive technologies  Making information accessible both before enrolment and during the course  Monitoring the adjustments to ensure learners needs continue to be met Assistive/Adaptive Technologies Assistive/Adaptive technology means ‘software or hardware that has been specifically designed to assist people with disabilities in carrying out daily activities’ (World Wide Web Consortium - W3C). It includes screen readers, magnifiers, voice recognition software, alternative keyboards, devices for grasping, visual alert systems, digital note-takers. IMPORTANT: Reasonable adjustment made for collecting learner assessment evidence must not impact on the standard expected by the workplace, as expressed by the relevant unit(s) of competency. For example, if the assessment were gathering evidence of the learner’s competency in writing, allowing the learner to complete the assessment verbally would not be a valid assessment method. The method of assessment used by any reasonable adjustment must still meet the competency requirements. 10 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

Learner Assessment Pack Resources Required for Assessment To complete the Practical Assessment tasks, you will require access to:  Computer with internet and email access, and a working web browser  Installed software: Word, Adobe Acrobat Reader  A workplace, or a simulated workplace environment that will allow you access to: o Information relevant to each position you must recruit for as identified in Workplace Project Task 1 o Organisational policies and procedures on the following:  Development of job descriptions  Sourcing candidates  Conducting interviews  Implementation of selection activities in Workplace Project Task 5  Providing feedback on application process to candidates This can include information on the following: - Timeline to provide feedback after assessment - Specific templates to use  Assessing and selecting suitable candidates  Preparing an employment contract  Employee records  Setting up pay records for new hires  Onboarding o Workplace templates, including or similar to the following:  Request for Approval to Recruit  Job Description  Screening Checklist  Reference Check  Selection Report  Employee Records  Pay Records BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 11

Learner Assessment Pack o Sources of privacy and confidentiality requirements, such as:  Legislation (e.g. Privacy Act 1988)  Organisational requirements o Legislation and regulations relevant to  Assessing candidates  Selecting candidates  Sourcing and screening candidates o People, including:  At least two clients – each must have a recruitment need Clients refers to individuals or groups who has a job vacancy they need to be filled. Clients can refer to: - External stakeholders (e.g., employer organisations, clients, recruitment agencies, etc.) - Internal stakeholders (e.g., department managers, senior management, etc.)  Relevant stakeholders relevant to the following tasks: - At least two for each position in Workplace Project Task 10 Relevant stakeholders refer to the individuals or groups within the organisation that each new hire is expected to interact with in accomplishing their position’s work tasks. - At least two for each position in Workplace Project Task 11 Relevant stakeholders refer to individuals or groups that will facilitate part, if not the whole, onboarding of each new hire. o Opportunity to:  Communicate with clients to identify recruitment needs  Develop job descriptions, selection criteria and interview questions  Source and interview qualified candidates  Conduct selection activities and skills assessment  Conduct reference checks for each qualified candidate  Prepare a selection report on recommended candidates  Provide feedback to candidate  Prepare employment contracts and facilitate contract signing  Prepare all necessary administrative arrangements for new hires 12 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack  Coordinate onboarding Accessing Intranet Pages Some assessment tasks may require you to access specific pages from the simulated business, Bounce Fitness. Links to these pages are formatted in Blue Text . To access these, hold the Ctrl key for Windows users while clicking on these links. For Mac users , directly click the link. The simulated business, Bounce Fitness, can be accessed by going to http://bouncefitness.precisiongroup.com.au. Login to Bounce Fitness using the username and password provided by your Registered Training Organisation (RTO). BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 13

Learner Assessment Pack Assessment Agreement Instructions: Discuss and accomplish this section with your assessor before commencing then sign the confirmation at the end of this Agreement. Please tick at least one of the following for each section:  Delivery Method Classroom ¨ Small Group ¨ One-on-One ¨ Online ¨ Other (please describe) ¨ Assessment Pathway (for Practical Assessment) Learner’s Organisation (Pre-assessment meeting conducted) ¨ Simulated Workplace Environment (Contextualised by RTO) ¨ 14 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

Learner Assessment Pack Assessment Conditions Skills in this unit must be demonstrated in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry. This includes access to: Workplace policies and procedures relevant to performance evidence ¨ Position descriptions ¨ Legislation, regulations, codes and standards relevant to staff recruitment, selection and onboarding. ¨ Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards. I confirm that the activities and assessment completed for this unit are my own work, and comply with all relevant copyright and plagiarism rules. I understand that if there is any doubt in the authenticity of any piece of my assessment submission, I can be orally examined, and the signatory of evidence records may be contacted. Learner’s name Learner’s signature Date Assessor’s name Assessor’s signature Date End of Assessment Agreement BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 15

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Learner Assessment Pack Learner Assessment Pack Assessment Tasks 16 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

Learner Assessment Pack Tasks Complete all tasks in this assessment as instructed. If you have questions, consult with your assessor. Contextualisation of Assessments by RTOs Contextualisation is the process of modifying assessment tools to make learning more meaningful for your learners and their employers. Precision Group (Australia) recommends that your RTO contextualise the assessment tools to suit particular industry requirements and specific organisational requirements before using them. Contextualisation must retain the integrity of the assessment and the outcome of the unit of competency. BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 17

Learner Assessment Pack Short Answer Questions Question 1 Access the Privacy Act 1988 and answer the following questions. Ensure to access the most current version of the Privacy Act in the series. Privacy Act 1988 https://www.legislation.gov.au/Series/C2004A03712 a. Identify at least three instances wherein an organisation or recruitment agency can collect sensitive information about an individual. i. ii. iii. b. Upon collection of personal information, identify at least four matters that an organisation or recruitment agency must tell the individual. i. ii. iii. iv. 18 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack c. Identify at least three situations that organisations and recruitment agencies must protect their collected personal information from. i. ii. d. Briefly explain the conditions that must be met before organisations and recruitment agencies can destroy or de-identify the personal information they have collected BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 19

Learner Assessment Pack Preliminary Task Questions 2 and 3 of this Short Answer Questions require you to refer to the regulations and requirements relevant to recruitment of your state/territory. For your assessor’s reference, indicate below which state/territory you are currently based or located in by ticking the box that corresponds to your answer. When answering Questions 2 and 3, you must refer to regulations relevant to recruitment of the state/territory you ticked below. The state/territory where your workplace/organisation is based or located in. o Australian Capital Territory o South Australia o New South Wales o Tasmania o Northern Territory o Victoria o Queensland o Western Australia 20 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

Learner Assessment Pack Question 2 Complete the table below: a. Identify at least two of the following relevant to the recruitment processes of employment agencies and organisations Recruitment process can involve initial identification of job vacancies up until the onboarding of new hires. i. Regulations ii. Codes of Practice b. For each regulation and standard identified outline at least one requirement that affect recruitment processes. Regulations Identify the title of each regulation Requirements that Affect Recruitment Processes i. ii. Codes of Practice Identify the title of each code of practice Requirements that Affect Recruitment Processes i. ii. 21 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced dd Month 2021 © Precision Group (Australia)

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Learner Assessment Pack 22 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Question 3 Answer the questions below about the National Employment Standards (NES). a. Briefly explain how the NES are relevant to the job offer stage of recruitment processes. b. Complete the table below: i. Identify at least three of the ten minimum entitlements under the NES ii. Briefly explain the requirements under each entitlement identified NES Minimum Entitlement Brief Explanation of the Requirements for Each Entitlement 1. 2. 3. 23 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced dd Month 2021 © Precision Group (Australia)

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Learner Assessment Pack 24 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Question 4 Complete the table below about interview techniques commonly used by interviewers. For each interview technique listed: a. Briefly describe how the technique is used during interviews b. Explain why the technique is used Interview Techniques Brief Description of How Each Technique is Used Explanation on Why Each Technique is Used a. Candidate introduction b. Asking interview questions c. Active listening d. Documenting the interview 25 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced dd Month 2021 © Precision Group (Australia)

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Learner Assessment Pack 26 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Question 5 Complete the table below by: a. Identify at least three methods used for sourcing candidates for recruitment b. Briefly explain how each method is used to source for candidates Method for Sourcing Candidates for Recruitment Brief Explanation on How Each Method is Used to Source For Candidates a. b. c. 27 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced dd Month 2021 © Precision Group (Australia)

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Learner Assessment Pack Question 6 Identify at least three methods commonly used to attract candidates during recruitment. Methods must aim to attract candidates to choose the presented job offer or job application over other possible opportunities the candidate may be considering. Method for Attracting Candidates a. b. c. 28 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Question 7 Access your organisation’s procedures for the following: a. Assessing candidates during recruitment b. Reporting the results of the candidate assessments Answer the questions below based on information from your organisation’s procedures. You must submit a copy of the accessed organisational procedures to your assessor. a. Identify at least two different methods used when assessing a candidate’s fit for a position. i. ii. b. Outline the process used by your organisation to report the results of candidate assessments. BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 29

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Learner Assessment Pack Question 8 Access your organisation’s procedures for providing feedback to candidates. Based on your organisation’s procedures, explain your organisation’s strategies for providing the kinds of feedback listed below. Strategies refer to the specific plans an organisation has in place when informing candidates about their results. Ensure to submit a copy of the accessed organisational procedures to your assessor. a. Feedback to successful candidates who pass the job application process. a. Feedback to unsuccessful candidates who did not pass the job application process. 30 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Practical Assessment The Practical Assessment is a set of tasks that must be completed in a workplace, or in an environment with conditions similar to that of a real workplace. To be assessed for this unit of competency, you must demonstrate your skills and knowledge to develop and implement strategies to source candidates and to assess their suitability for available positions. The Practical Assessments in this workbook include: 1. Workplace Project Assessment A series of tasks assessing the learner’s practical knowledge and skills relevant to the unit of competency. This includes the learner completing workplace documents or similar as evidence of competent performance. 2. Workplace Practical Observation A set of assessment tasks where the learner must demonstrate practical skills relevant to the unit of competency. These skills are to be demonstrated while being observed by the assessor. IMPORTANT!  All signatures/initials in your submissions, including yours, must be handwritten and dated. Submissions with signatures/initials must be scanned.  The supervisor/observer who completes and signs your evidence submissions must provide their real name, contact number, and email address for your assessor’s reference.  Should you encounter issue or concerns regarding your assessment, contact your assessor. BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 31

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Learner Assessment Pack Your State/Territory Some tasks in this Practical Assessment require you to refer to legislation and regulation relevant to recruitment processes applicable to your state/territory. For your assessor’s reference, indicate below which state/territory your workplace/organisation is based or located in by ticking the box that corresponds to your answer. When completing these tasks, refer to legislation and regulations applicable to the state/territory you ticked below. The state/territory where your workplace/organisation is based or located in. o Australian Capital Territory o South Australia o New South Wales o Tasmania o Northern Territory o Victoria o Queensland o Western Australia 32 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Workplace Project Assessment Project Overview This workplace project assessment requires you to coordinate the recruitment and onboarding or at least two candidates. This assessment is divided into eleven tasks:  Task 1: Establishing Recruitment Requirements  Task 2: Job Descriptions  Task 3: Source Candidates  Task 4: Conduct Interviews  Task 5: Conduct Selection Activities and Skills Assessments  Task 6: Reference Check  Task 7: Candidate Assessment and Selection  Task 8: Provide Selection Feedback to Candidates  Task 9: Candidate Contract Signing  Task 10: Advise Stakeholders on New Hires and Prepare Administrative Arrangements  Task 11: Onboard New Hires This project requires you to complete the assessment tasks in a real workplace, or in an environment with conditions similar to that of a workplace. Each task comes with a set of instructions. You are to follow and perform these instructions while being observed by the assessor and/or submit any required documentation as evidence of task completion. Before starting this assessment, your assessor will discuss with you these tasks, including instructions, resources, and guidance for satisfactorily completing them. BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 33

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Learner Assessment Pack You are required to:  Complete the tasks within the time allowed, as scheduled in-class roll.  Develop selection criteria and interview questions for job positions to recruit  Develop job descriptions and use it to support each position’s recruitment process  Demonstrate the screening and interview process of your organisation  Conduct reference checks  Provide employment contracts to successful candidates  Coordinate onboarding of new hires Resources Required for Assessment Resources you need to access to complete the project assessment are outlined in the Resourc es Required for Assessment section of this workbook, and in the corresponding Assessor’s Checklist and/or Observation Form of each task. Discuss each requirement with your assessor before commencing with each task. They will organise the resources required for this assessment. IMPORTANT: Additional workplace resources may be required upon the contextualisation of this assessment. Forms and Templates Generic forms and templates are provided in the project tasks, unless otherwise specified. These can be accessed from the following link: BSBHRM415 Forms and Templates If you are currently in a workplace, use similar workplace templates and forms used by your organisation to complete each assessment task. Discuss with your supervisor and your assessor first to ensure that the forms/templates you will use cover all criteria required by each assessment task. Review these forms and templates with your assessor before starting the task. 34 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Task 1: Establish Recruitment Requirements ASSESSMENT INSTRUCTIONS This task will require you to:  Identify at least two job positions to recruit for each client’s organisation and ensure your authority to recruit for each position You will complete all the tasks in this assessment for each of these job positions identified.  Identify information relevant to each job position Part A. Establish Recruitment Need and Authority to Recruit Use your workplace/organisation’s template to complete this task or use the Request for Approval to Recruit Form template provided at the Bounce Fitness site. To complete this task, you must:  Identify at least two clients who each have at least one job position to fill within their respective organisations. Clients refer to individuals or groups who have a job vacancy they need to be filled. Clients can refer to: o External stakeholders (e.g., employer organisations, clients, recruitment agencies, etc.) o Internal stakeholders (e.g., department managers, senior management, etc.)  Access sources that contain information about each job position identified. Sources accessed can include: o Individuals with knowledge about each position (e.g., supervisors or client) o Fair Work Act 2009 o Award, enterprise agreements or other registered agreements that are used by your organisation o Organisational plans  Complete one Request for Approval to Recruit form for each job vacancy with the information gathered about each position. Complete all sections within the template  Review your organisation’s requirements for recruitment. Requirement must contain information on the individual that approves requests for recruitment.  Submit your completed forms for approval to the identified individual. BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 35

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Learner Assessment Pack Part B. Consult with Stakeholders Your assessor will observe you as you consult relevant stakeholders about information regarding each position to be filled. Relevant stakeholders refer to individuals or groups who have information about the duties, responsibilities, and other details relevant to each position to be filled. This must include the clients identified in Workplace Project Task 1. You will be assessed on your practical skills to:  Present the information gathered in each completed Request for Approval to Recruit form  Discuss the following for each position to be filled: o Information needed for the job description to be developed, specifically:  Position title  Responsibilities expected of the position  Performance goals  Qualifications, skills and experience You will be developing the job descriptions for each position in Workplace Project Task 3. o Selection criteria to be used o Interview questions to be asked o Selection activities to be implemented Selection activities are tests or practical demonstrations that allow candidates to showcase the extent of their knowledge and/or abilities relevant to the job position. These can include:  Psychometric testing  Assessment centres  Ability tests o Workforce strategy to be implemented  Use clear language and appropriate tone  Ask appropriate questions to gather information during the consultation You must complete a meeting minutes during your consultation. Before beginning Part B, review your organisation’s policies and procedures for developing a job description. 36 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Use your workplace/organisation’s template to complete this task or use the Meeting Minutes template provided at the Bounce Fitness site. Review the following before starting this task:  Workplace Project Task 1 – Assessor’s Checklist  Workplace Project Task 1 – Observation Form These forms outline the following:  Resources you are required to access to complete the task.  All criteria your submission must address to satisfactorily complete this task.  All practical skills you need to demonstrate to satisfactorily complete the observation task. You assessor will discuss these resources with you, and the criteria outlined in these forms prior to this assessment. Submit the following documents to your assessor:  Two completed Request for Approval to Recruit Forms from the identified individual for approvals  Meeting minutes from consultation with relevant stakeholders You must also submit supplementary evidence of the documents or sources used to complete this task. Supplementary evidence to submit includes:  Documents or sources accessed to gather information to complete each Request for Approval to Recruit Forms This can include: o Organisational plans o Communications with relevant stakeholders o Copy of the legislation, modern award, enterprise agreement, or other registered agreements that apply to your organisation o Copy of organisation’s requirements for recruitment BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 37

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Learner Assessment Pack Task 2: Job Descriptions ASSESSMENT INSTRUCTIONS This task will require you to develop job descriptions for each vacant job position using the information gathered in Workplace Project Task 1. Use your workplace/organisation’s template to complete this task or use the Job Description template provided at the Bounce Fitness site. To complete this task, you must:  Review the following: o Information about each position gathered during your discussion with relevant stakeholders during Part B of Workplace Project Task 1.: o Organisational policies and procedures relevant to the development of job descriptions  Complete two job description templates – one for each position to be filled. Specifically, each template must include: o Position title o Responsibilities expected of the position o Performance goals o Qualifications, skills and experience Information outlined in each job description template must either be consistent or based on the information discussed with relevant stakeholders in Workplace Project Task 1. Review Workplace Project Task 2 – Assessor’s Checklist before starting this task. This form outlines the following:  Resources you are required to access to complete the task.  All criteria your submission must address to satisfactorily complete this task. Your assessor will discuss these resources with you, and the criteria outlined in this form prior to this assessment. Review the template you will use to complete this task. If you are using a template from your workplace/organisation, discuss with your assessor to ensure that the template covers all requirements that apply to this task. Otherwise, use the Job Description template provided at the Bounce Fitness site. Submit the two completed job descriptions to your assessor. You must also submit a copy of the organisational policies and procedures accessed to complete 38 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack this task. BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 39

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Learner Assessment Pack Task 3: Source Candidates ASSESSMENT INSTRUCTIONS This task will require you to source for candidates for each job vacancy identified in Workplace Project Task 1 . You will be assessed on your practical skills to:  Implement your organisation’s strategies for sourcing candidates  Collect resumes of candidates identified during sourcing  Conduct preliminary screening on the sourced candidates. For each candidate screened, complete a copy of the screening checklist partially completed for each job position.  Organise interviews for candidates that pass the preliminary screening. Use your workplace/organisation’s template to complete this task, or use the Screening Checklist template provided at the Bounce Fitness site. Before starting this task, you must:  Review the following: o Your organisation’s policies and procedures for sourcing candidates. Information must include: - Sourcing strategies used by your organisation Sourcing strategies refers to your organisation’s strategy for gathering interested and/or qualified candidates for available job positions. Strategies can include:  Posting online job posts  Using offline sourcing channels (e.g., job fairs)  Implementing referral programs for internal employees - Resources needed for sourcing candidates o The job descriptions completed in Workplace Project Task 2 for each job position to recruit for o Selection criteria identified for each job position in Workplace Project Task 1 40 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack  Identify at least one legislation containing requirements relevant to sourcing candidates. Requirements can discuss the following: o Fair or unbiased treatment of candidates o Avoiding discrimination  Partially complete at least two screening checklists – at least one for each position the learner must recruit for. Each template must contain the following information relevant to each job position: o At least two legislative requirements relevant to sourcing candidates o Selection criteria for each job position These will be used to determine qualified candidates from the initial pool gathered during sourcing.  Create copies of each partially completed screening checklist for each candidate you source for each position.  Review the following before starting this task: o Workplace Project Task 3 – Assessor’s Checklist o Workplace Project Task 3 – Observation Form These forms outline the following: o Resources you are required to access to complete the task. o All criteria your submission must address to satisfactorily complete this task. o All practical skills you need to demonstrate to satisfactorily complete the observation task. You assessor will discuss these resources with you, and the criteria outlined in these forms prior to this assessment. BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 41

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Learner Assessment Pack Submit the following documents:  At least four completed Screening Checklists for the qualified candidates proceeding with the interview– at least two for each job position you must recruit for. This must contain the resumes of the qualified candidates at the end of the checklist.  Evidence of organising interviews with successful candidates. Evidence can include: o Email correspondence o Phone call transcript When using this as evidence, you must inform the other party that the call is being recorded and will be used as evidence for this assessment. o Copy of your organisation’s policies and procedures for sourcing candidates IMPORTANT! Confidential information must be blocked out or de-identified from the documents required for this task before submitting these to your assessor. 42 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Task 4: Conduct Interviews ASSESSMENT INSTRUCTIONS Your assessor will observe you as you conduct the face-to-face interviews for each position with the candidates sources from Workplace Project Task 3. You will be assessed on your practical skills to:  Ask candidates the interview questions developed during Workplace Project Task 1  Inform candidates about the next step in the recruitment process Before commencing this task, you must:  Review the following: o Your organisation’s policies and procedures for conducting interviews o Interview questions developed for each job position from Workplace Project Task 1 o Job descriptions for each position developed in Workplace Project Task 2  Review the following before starting this task: o Workplace Project Task 4 – Assessor’s Checklist o Workplace Project Task 4 – Observation Form These forms outline the following: o Resources you are required to access to complete the task. o All criteria your submission must address to satisfactorily complete this task. o All practical skills you need to demonstrate to satisfactorily complete the observation task. You assessor will discuss these resources with you, and the criteria outlined in these forms prior to this assessment.  Submit a copy of the accessed organisational policies and procedures to your assessor before conducting the interviews BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 43

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Learner Assessment Pack Submit evidence of conducting interviews to your assessor at the end of this task. Evidence can include:  Filled-out interview questionnaire  Meeting minutes  Video recording When using this as evidence, ensure to inform candidate of the purpose of the recording before doing so . 44 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Task 5: Conduct Selection Activities and Skills Assessments ASSESSMENT INSTRUCTIONS This task will require you to conduct the selection activities identified in Workplace Project Task 1 and assess the candidates’ results from the selection activities against each position’s requirements. Candidates must be the same candidates from Workplace Project Task 4. This task is divided into two parts. Part A. Conduct Selection Activities for Each Position To complete this task, you must:  Review the following for this task: o Selection activity identified for each job position from Workplace Project Task 1 o Organisational policies and procedures relevant to the implementation of each selection activity identified. This can include information on the following:  Resources needed when conducting the selection activity  Specific guidelines and instructions to either provide the candidate or to abide by when conducting each activity  Prepare resources needed to conduct each selection activity for each candidate. Resources depend on the type of activity to be conducted. These can include: o Copies of tests to be implemented and their answer keys o Specific materials or tools needed for ability tests o Writing tools o specific technology needed to complete the activities  Conduct the selection activity identified for each position to each candidate from Workplace Project Task 4. BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 45

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Learner Assessment Pack Part B. Assess the Skills of Each Candidate To complete this task, you must:  Review the following: o For each job position to be filled:  Job description developed in Workplace Project Task 2  Selection criteria identified in Workplace Project Task 1 o Results of selection activities from Part A of this task.  Assess each candidates’ results from the selection activities against the requirements of the position they are applying for. Requirements used for assessment will depend on the selection activity the candidates completed for each position in Part A of this task. This can include: o Answer keys for general ability tests o Criteria to be met by demonstrations for ability tests Review Workplace Project Task 5 – Assessor’s Checklist before starting this task. This form outlines the following:  Resources you are required to access to complete the task.  All criteria your submission must address to satisfactorily complete this task. Your assessor will discuss these resources with you, and the criteria outlined in this form prior to this assessment. 46 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Review the template you will use to complete this task. If you are using a template from your workplace/organisation, discuss with your assessor to ensure that the template covers all requirements that apply to this task. Submit the following to your assessor:  Evidence of conducting selection activities Evidence can include: o Copies of completed test, unmarked o Pictures or samples of candidates’ completed products o Video recording When using this as evidence, ensure to inform candidate of the purpose of the recording before doing so .  Evidence of skills assessments Evidence can include: o Marked test results o Marked samples of candidates’ completed products o Written decisions on demonstration results You must also submit the following as supplementary evidence:  Organisational policies and procedures for conducting each selection activity  Supplementary documents/sources used to complete your skills assessments. These can include: o Answer keys o Criteria for checking demonstrations or sample products IMPORTANT! Confidential information must be blocked out or de-identified from the documents required for this task before submitting these to your assessor. BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 47

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Learner Assessment Pack Task 6: Reference Check ASSESSMENT INSTRUCTIONS This task will require you to:  Collect additional information from candidates from Workplace Project Task 5  Contact the referees each candidate provided in Workplace Project Task 4 and collect their reports. Part A.: Collect Additional Information To complete this task, you must:  Review the following documents relevant to each candidate: o Resume collected from each candidate during sourcing from Workplace Project Task 3 o Interview results from Workplace Project Task 4 o Selection activity results from Workplace Project Task 5 o Skills assessment findings from Workplace Project Task 5  Identify additional questions you must ask the candidate to finalise your findings on the candidates’ suitability for the position. Questions can include: o Clarifications on aspects of their resume o Questions on additional details about qualification, skills or experience not clear from their resume or interview o Additional questions that you might have missed during the interview Part B.: Conduct Reference Checks Use your workplace/organisation’s template to complete this task, or use the Reference Check template provided at the Bounce Fitness site. To complete this task, you must:  Review the following: o Job descriptions developed in Workplace Project Task 2 o Details of each candidate’s referee as identified during the interview in Workplace Project Task 4. 48 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack  Identify questions regarding each candidate’s performance regarding the requirements for each job you intend to ask each referee  Conduct reference checks with each candidate’s referee. Candidates must be the same candidates from Workplace Project Task 5. Review the template you will use to complete this task. If you are using a template from your workplace/organisation, discuss with your assessor to ensure that the template covers all requirements that apply to this task. Otherwise, use the Reference Check template provided at the Bounce Fitness site. Review Workplace Project Task 6 – Assessor’s Checklist before starting this task. This form outlines the following:  Resources you are required to access to complete the task.  All criteria your submission must address to satisfactorily complete this task. Your assessor will discuss these resources with you, and the criteria outlined in this form prior to this assessment. Submit at least four completed Reference Check templates to you assessor. You must submit at least one template for each referee contacted – each candidate must have at least one referee. You must also submit the following documents:  Evidence of collecting additional information  Evidence of conducting reference checks Evidence must be at least one of the following:  Email correspondence  Meeting minutes  Video recording of the meeting When using this as evidence, ensure to inform the candidate and the referee of the purpose of the recording before doing so . BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 49

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Learner Assessment Pack Task 7: Candidate Assessment and Selection ASSESSMENT INSTRUCTIONS This task will require you to consult relevant stakeholder during your candidate assessment and selection, then document and communicate your recommendation. Relevant stakeholders refer to individuals or groups who are involved in the job recruitment process for each position you must recruit for in this task. Part A: Consult Relevant Stakeholders for Assessment and Selection To complete this task, you must:  Review the following documents relevant to each job position and candidate: o Job descriptions developed for each job position from Workplace Project Task 2 o Completed Screening Checklist template with resumes of the qualified candidate from Workplace Project Task 3 o Evidence of conducting each interview in Workplace Project Task 4 o Evidence of conducting selection activities and skills assessment from Workplace Project Task 7 o Additional information collected from candidates in Workplace Project Task 6 o Referee reports for each candidate from Workplace Project Task 6.  Access and review the following documents: o Organisational policies on assessing and selecting suitable candidates o Legislation containing requirements applicable to the assessment and selection process Requirements must be relevant to providing fair and unbiased assessment on candidates’ performance and selecting the most suitable candidate based on their abilities, qualifications and suitability against the job requirements. 50 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack  Complete the table below with the identified organisational and legislative requirements.  Consult at least two relevant stakeholders. During each consultation for each job position, you must: o Present evidence gathered on candidate’s performance from Workplace Project Task 4 to 6 o Assess each candidate’s against each job’s requirements o Select the most suitable candidate for each job position Part B: Prepare and Document Recommendations Use your workplace/organisation’s template to complete this task, or use the Selection Report template provided at the Bounce Fitness site. To complete this task, you must:  Access and review your organisation’s policies and procedures for preparing a recommendation report. This must include: o Specific template to be used o Information that must be included in the report o Recipients of the report  Complete at least two selection report template – at least one for each job position you are recruiting for in this assessment. Report must include: o Specific candidates selected o Job position the candidate is recommended for o Employment type o Reason for selection o All documents and evidence showcasing the candidate’s abilities and qualifications as attachments to the template  Communicate the report to at least two stakeholders relevant to each position hired. This must include the clients for each job position identified in Workplace Project Task 1. BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 51

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Learner Assessment Pack Review Workplace Project Task 7 – Assessor’s Checklist before starting this task. This form outlines the following:  Resources you are required to access to complete the task.  All criteria your submission must address to satisfactorily complete this task. Your assessor will discuss these resources with you, and the criteria outlined in this form prior to this assessment. Submit the two completed selection reports – at least one for each job position you recruited for this assessment. You must also submit the following:  Workbook responses  Copy of organisational policies and procedures for the following: o Assessing candidates o Selecting suitable candidates o Preparing recommendation reports  Evidence of consultation with relevant stakeholders  Evidence of communicating selection reports Evidence can include: o Email correspondence o Meeting minutes o Video recording When using this as evidence, ensure to inform the stakeholders of the purpose of the recording before doing so . 52 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 53

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Learner Assessment Pack Complete the tables below. For Part A:  Identify the titles of at least one organisational policy for each of the following: o Assessing candidates o Selecting candidates  Outline the policy found in each identified document relevant to each corresponding topic For Part B:  Identify the titles of at least one legislation for each of the following: o Assessing candidates o Selecting candidates  Outline at least one requirement found in each identified document relevant to each corresponding topic Workplace/Organisation Your Work/Job Role Date Completed 54 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Part A: Organisational Policy Title of Organisational Policy for Assessing Candidates Policy: Title of Organisational Policy for Selecting Candidates Policy: BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 55

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Learner Assessment Pack Part B: Legislative Requirements Title of Legislation for Assessing Candidates Requirement: Title of Legislation for Selecting Candidates Requirement: 56 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 57

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Task 8: Provide Selection Feedback to Candidates ASSESSMENT INSTRUCTIONS This task will require you to provide feedback to each candidate and prepare an employment contract for the selected candidates for each job position from Workplace Project Task 7. Use your workplace/organisation’s template to complete this task To complete this task, you must:  Review the following documents: o organisation’s policies and procedures on the following:  Providing feedback on application process to candidates. This can include information on the following:  Timeline to provide feedback after assessment  Specific templates to use  Preparing an employment contract o Selection reports communicated in Workplace Project Task 7 o Requirements regarding privacy and confidentiality. This can include:  Legislation (e.g., Privacy Act 1988)  Organisational requirements  Prepare employment contracts for each selected candidate for each job position.  Send an email to each candidate to provide feedback to each candidate assessed for each job position from Workplace Project Task 7. Feedback provided will depend on the results of the assessment and selection process from Workplace Project Task 7. For candidates selected for each position, feedback must include: o Invitation to come in for the contract signing o A copy of their employment contract. Review Workplace Project Task 8 – Assessor’s Checklist before starting this task. This form outlines the following:  Resources you are required to access to complete the task.  All criteria your submission must address to satisfactorily complete this task. Your assessor will discuss these resources with you, and the criteria outlined in this form prior to this assessment.

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Learner Assessment Pack Review the template you will use to complete this task. If you are using a template from your workplace/organisation, discuss with your assessor to ensure that the template covers all requirements that apply to this task. Submit copies of at least four email correspondence of providing feedback to each candidate based on the result of their assessment to your assessor.  At least two emails for unsuccessful candidate of each position  At least two emails for successful candidates of each position. Notices provided to successful candidates must include a copy of the contract developed for each candidate, unsigned. You must also submit the following:  A copy of your organisation’s policies and procedures for the following: o Providing feedback to candidates. o Developing employment contracts  Sources accessed for requirements regarding privacy and confidentiality. This can include: o Legislation (e.g., Privacy Act) o Organisational requirements  Additional supplementary documents used to complete each employment contract, such as: o Relevant awards o Enterprise agreements IMPORTANT! Confidential information must be blocked out or de-identified from the documents required for this task before submitting these to your assessor. BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 59

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Learner Assessment Pack Task 9: Candidate Contract Signing ASSESSMENT INSTRUCTIONS Your assessor will observe you as you facilitate each successful candidate’s contract signing for each position. You will be assessed on your practical skills to:  Discuss the details of each candidate’s contract  Negotiate with the candidates  Present candidate with the advantages of accepting your organisation’s offer of employment  Secure each candidate’s agreement Review Workplace Project Task 9 – Observation Form before starting this task. This form outlines all the practical skills you need to demonstrate to satisfactorily complete this task. Your assessor will also discuss with you the practical skills outlined in this form prior to the assessment. Submit a copy of the signed employment contracts for each candidate. IMPORTANT! Confidential information must be blocked out or de-identified from the documents required for this task before submitting these to your assessor. 60 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Task 10: Advise Stakeholders on New Hires and Prepare Administrative Arrangements ASSESSMENT INSTRUCTIONS This task will require you to inform relevant stakeholders about the new hires for each position and arrange their employee and pay records. Part A: Inform Relevant Stakeholders To complete this task, you must:  Review the information relevant to each new hire’s terms of employment.  Inform at least two relevant stakeholders on each new hire. Relevant stakeholders refer to the individuals or groups within the organisation that each new hire is expected to interact with in accomplishing their position’s work tasks. Information shared to relevant stakeholders must include each new hire’s: o Name o Position o Expected start date Part B: Prepare Necessary Administrative Arrangements Use your workplace/organisation’s template to complete this task, or use the following templates provided at the Bounce Fitness site:  Employee Records  Pay Records To complete this task, you must:  Review the sources of confidentiality and privacy requirements submitted in Workplace Project Task 8  Access your organisation’s policies and procedures for: o Employee records o Setting up pay records for new hires Information found in both types of policies and procedures accessed can include: o Specific individuals in the organisation to receive, handle, and maintain the records o Templates to be used o Information required BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 61

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Learner Assessment Pack  Review the terms of employment for each position’s new hires in their corresponding employment contracts from Workplace Project Task 9 .  Complete one employee records template for each new hire, specifically: o Employer details, this must include:  Registered name  Australian Business Number (ABN), if available o Full name and birth date o Tax file number o Employment start date o Employment status (full-time, part-time, casual, or contractual) o Name of award/agreement applicable  Complete one pay records template for each for each new hire. Completed records must include the following information relevant to the employee: o Pay per hour o Number of work hours in a day o How many work days per week  File each employee and pay record completed for each employee according to your organisation’s policies and procedures Ensure to comply with the sources of confidentiality and privacy reviewed. 62 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Review Workplace Project Task 10 – Assessor’s Checklist before starting this task. This form outlines the following:  Resources you are required to access to complete the task.  All criteria your submission must address to satisfactorily complete this task. Your assessor will discuss these resources with you, and the criteria outlined in this form prior to this assessment. Review the template you will use to complete this task. If you are using a template from your workplace/organisation, discuss with your assessor to ensure that the template covers all requirements that apply to this task. Otherwise, use the following templates provided at the Bounce Fitness site:  Employee Records  Pay Records Submit the following documents to your assessor:  Evidence of informing relevant stakeholders of new hires o Email correspondence o Meeting minutes o Video recording of the meeting conducted with the stakeholders When using this as evidence, ensure to inform the stakeholders of the purpose of the recording before doing so .  At least two completed Employee Records  At least two completed Pay Records  Evidence of arranging each employee’s record o Email correspondence o Screenshot or picture of filing records o Video recording of the meeting conducted with the stakeholders When using this as evidence, ensure to inform the stakeholders of the purpose of the recording before doing so . You must also submit:  Copy of the organisational policies and procedures for the following: o Employee records o Setting up pay accounts for new hires  Any supplementary documents/sources used to complete each template. BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 63

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Learner Assessment Pack Task 11: Onboard New Hires ASSESSMENT INSTRUCTIONS This task will require you to coordinate the onboarding of each new hire from Workplace Project Task 9. To complete this task, you must:  Review the following documents: o Organisational policies and procedures for onboarding, which must include the following information:  Specific documents or information to be presented to new hires  Format of onboarding  Timelines  Individuals involved in the onboarding o Information relevant to each new hire’s position Information can include each position’s:  Duties and responsibilities  Resources required for work tasks  Team designation  Inform at least two stakeholders relevant to each new hire of the following information: Relevant stakeholders refer to individuals or groups that will facilitate part, if not the whole, onboarding of each new hire. o Name of new hire to be onboarded o Position o Schedule of onboarding o Access to organisational resources that are required for all onboardings o Outline of information that must be discussed for the new hires’ onboarding 64 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Review Workplace Project Task 11 – Assessor’s Checklist before starting this task. This form outlines the following:  Resources you are required to access to complete the task.  All criteria your submission must address to satisfactorily complete this task. Your assessor will discuss these resources with you, and the criteria outlined in this form prior to this assessment. Submit evidence of coordinating the onboarding of each new hire. Evidence must be at least one of the following:  Email correspondence  Meeting minutes  Video recording of the meeting conducted with the stakeholders When using this as evidence, ensure to inform the stakeholder of the purpose of the recording before doing so . You must also submit the following as supplementary evidence:  Organisational policies and procedures for onboarding, which must include the following information:  Sources of information gathered relevant to each new hire’s position BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 65

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Learner Assessment Pack Learner Assessment Pack Assessment Workbook Checklist 66 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Assessment Workbook Checklist Instructions: Your assessor will review your submissions against the checklist below. This section is to be completed by your assessor. The learner has completed the Short Answer Questions in this workbook ü Short Answer Questions ¨ The learner has completed the Practical Assessments in this workbook and has submitted all the required evidence: ü Workplace Project Assessment Task 1: Establishing Recruitment Requirements Two completed Request for Approval to Recruit Forms ¨ Meeting Minutes ¨ Video recording of the presentation Only if direct observation is not possible. ¨ Documents or sources accessed to gather information to complete each Request for Approval to Recruit Forms Specify evidence submitted: ¨ Copy of organisation’s requirements for recruitment Specify evidence submitted: ¨ Task 2: Job Descriptions Two completed Job Descriptions ¨ Organisational policies and procedures for developing job descriptions Specify evidence submitted: ¨ BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 67

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Learner Assessment Pack Task 3: Source Candidates Eight completed Screening Checklists ¨ Evidence of organising interviews with successful candidates Specify evidence submitted: ¨ Video recording of the presentation Only if direct observation is not possible. ¨ Task 4: Conduct Interviews Evidence of conducting interviews Specify evidence submitted: ¨ Video recording of the presentation Only if direct observation is not possible. ¨ Copy of organisational policies and procedures for conducting interviews. Specify evidence submitted: ¨ Task 5: Conduct Selection Activities and Skills Assessments Evidence of conducting selection activities Specify evidence submitted: ¨ Evidence of skills assessments Specify evidence submitted: ¨ Copy of organisational policies and procedures for conducting each selection activity Specify evidence submitted: ¨ Supplementary documents/sources used to complete your skills assessments. Specify evidence submitted: ¨ 68 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Task 6: Reference Check At least eight completed Reference Check ¨ Evidence of collecting additional information Specify evidence submitted: ¨ Evidence of conducting reference checks Specify evidence submitted: ¨ Task 7: Candidate Assessment and Selection Workbook responses ¨ Evidence of consultation Specify evidence submitted: ¨ At least two Selection Reports ¨ Evidence of communicating selection reports Specify evidence submitted: ¨ Supplementary evidence Specify evidence submitted: ¨ BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 69

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Learner Assessment Pack Task 8: Provide Selection Feedback to Candidates At least eight email correspondence For successful candidates, this must include employment contract ¨ Sources accessed for privacy and confidentiality Specify evidence submitted: ¨ Copy of organisational policies and procedures for the following: Assessing candidates Specify evidence submitted: ¨ Selecting suitable candidates Specify evidence submitted: ¨ Preparing recommendation reports Specify evidence submitted: ¨ Task 9: Candidate Contract Signing Signed employment contracts Confidential information must be blocked out or de-identified ¨ Video recording of the presentation Only if direct observation is not possible. ¨ 70 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Task 10: Advise Stakeholders on New Hires and Prepare Administrative Arrangements Evidence of informing relevant stakeholders Specify evidence submitted: ¨ At least two completed Employee Records ¨ At least two completed Pay Records ¨ Evidence of arranging each record Specify evidence submitted: ¨ Copy of organisational policies and procedures for the following: Employee records Specify evidence submitted: ¨ Setting up pay accounts for new hires Specify evidence submitted: ¨ Additional supplementary documents/sources used to complete each template Specify evidence submitted: ¨ Task 11: Onboard New Hires Evidence of coordinating onboarding Specify evidence submitted: ¨ Organisational policies and procedures for onboarding Specify evidence submitted: ¨ Sources of information gathered relevant to each new hire’s position Specify evidence submitted: ¨ BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 71

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Learner Assessment Pack Learner Assessment Pack Recording 72 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Record of Assessment Instructions: This section is to be completed by your assessor. Assessment Details Learner Course Code Unit of Competency BSBHRM415 - Coordinate recruitment and onboarding Assessor Name RTO Assessment Activity Satisfactory Needs more evidence Short Answer Questions Short Answer Question 1 ¨ ¨ Short Answer Question 2 ¨ ¨ Short Answer Question 3 ¨ ¨ Short Answer Question 4 ¨ ¨ Short Answer Question 5 ¨ ¨ Short Answer Question 6 ¨ ¨ Short Answer Question 7 ¨ ¨ Short Answer Question 8 ¨ ¨ BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 73

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Learner Assessment Pack Assessment Activity Satisfactory Needs more evidence Workplace Project Assessment Task 1: Establishing Recruitment Requirements ¨ ¨ Task 2: Job Descriptions ¨ ¨ Task 3: Source Candidates ¨ ¨ Task 4: Conduct Interviews ¨ ¨ Task 5: Conduct Selection Activities and Skills Assessments ¨ ¨ Task 6: Reference Check ¨ ¨ Task 7: Candidate Assessment and Selection ¨ ¨ Task 8: Provide Selection Feedback to Candidates ¨ ¨ Task 9: Candidate Contract Signing ¨ ¨ Task 10: Advise Stakeholders on New Hires and Prepare Administrative Arrangements ¨ ¨ Task 11: Onboard New Hires ¨ ¨ 74 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Context Details Satisfactory Needs more evidence ¨ ¨ ¨ ¨ ¨ ¨ ¨ ¨ ¨ ¨ ¨ ¨ Supervisor/Observer Verification Log Supervisor/ Observer Name Role in the Assessment Contact Details Date of Contact Supervisor/ Observer verifies the learner’s submissions ¨ Yes ¨ No ¨ Yes ¨ No ¨ Yes ¨ No ¨ Yes ¨ No BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 75

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Learner Assessment Pack Assessor’s Comments Remarks/feedback Details of further evidence required Please tick the appropriate box. Yes No Comments and further action required are noted in the Learner Assessment Pack ¨ ¨ Results discussed and agreed to by the learner You have the right to appeal the outcome of your assessment. ¨ ¨ The Learner is ¨ Competent ¨ Not Yet Competent Assessor’s signature Date signed I further confirm that I have verified the learner’s submissions by contacting the learner’s supervisor and/or observer whose names appear in the Supervisor/Observer Verification Log above. After reassessment, the Learner is: ¨ Competent ¨ Not Yet Competent Assessor’s signature Date signed 76 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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Learner Assessment Pack Learner’s Comments The signature confirms that I have submitted all my own work, and agree with the assessment decision and feedback. Learner’s signature Date signed BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute 77

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Learner Assessment Pack End of Document 78 BSBHRM415 - Coordinate recruitment and onboarding (Release 1) Learner Assessment Pack Produced 19 February 2021 Acacia Institute

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BSBHRM415-LAP-F-v1.1

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