ADM 626 Mod 14 and 24 final

1 Topic 6 Module 14 and 24 Christine Martinez College of Humanities and Social Sciences: Grand Canyon University Admin-626: Public Budgeting and Financial Management Professor Anita Archambeau January 17, 2024

2 Module 14: pages 146-147 Module 14. 1: Budget Justification AGENCY: Department of Public Health PROPOSAL NAME: Elementary FluQ Clinic SUBMITTED BY: Christine Martinez COSTS: Year Total General Fund Federal Funds State Funds User Fees FY 2015 $856,000 $766,000 $0 $0 FY 2016 $856,000 $795,000 $0 $0 FY 2017 $856,000 $804,000 $0 $0 Introductory Summary The Department of Public Health will provide FluQ vaccinations for elementary-aged 12 and under children across 30 different schools for 13 weeks. Statement of Need The clinic will offer free access to the flu vaccine with parental consent. FluQ clinic will serve 30 regional elementary schools with an enrollment of 1200 children per school. The total number of children is 36,000, with an estimated 30,000 eligible and the likelihood of serving 27,600 due to 8% parental refusal. Parents can benefit from the ease of access to ensure their children are protected from the influenza virus. This will benefit the community by helping reduce potential outbreaks among our children and providing reassurance within the classroom. Program Description Flu is a contagious disease that spreads around the United States annually, usually between October and May. Therefore, school-aged children are at a greater risk of flu complications such as pneumonia, bronchitis, and sinus and ear infections, which are all examples of flu-related complications. Elementary FluQ Clinics will provide education to children and parents regarding the influenza vaccine, community transmission, signs and symptoms of illness, and safe practices to minimize infection. The clinics will then take place on school grounds for one week. Of the families choosing to grant permission, those children can be vaccinated. Each clinic will have 1 doctor, 3 nurses, and 2 administrative staff. The physician provides oversight while the nurses administer the vaccine, and the administrative staff will record each administration or refusal for

4 the costs associated with contract services are assigned to critical services provided by healthcare practitioners and routine administrative workers. Staffing Impact This project requires the hiring of 3 doctors, 9 nurses, and 6 administrative staff who will all be contracted full-time for 13 weeks. Total Employment cost is $399,412 for FY2015, $402,099 for FY2016 $403,366 for FY2017 BUDGET ALLOCATION: Budget Allocation Object Codes Budget Year Year 2 Year 3 FY2015 FY2016 FY2017 Personnel Services (PS), Total Contract Personal Services Costs $391,580 $394,057 $395,299 Other Personnel Costs $7,832 $8,042 $8,067 Nonpersonnel Services (OTPS), Total: Total Vaccine $55,200 $55,200 $55,200 Total Coloring Books $63,000 $63,000 $63,000 Total Equipment $10,000 $10,000 $10,000 Total Other Fund, Total: General Funds Federal Funds State Funds User Fee Employees (Not Dollars): Full-Time, Permanent Part-Time, Temporary, Contract 18 18 18 Accompanying Legislation None required.

5 Module 14.2 Budget Justification 2. Continuing the project from Module 13, assignment 2, prepare a budget justification for the project for which you have made a cost estimate. AGENCY NAME: Cheboygan County Department of Public Health PROPOSAL NAME: Fire and Wood Stove Safety SUBMITTED BY: Christine Martinez COSTS: The total cost for the project is $ 5,500 for FY2021, $18,780 for FY2022, and $23,455.60 for FY2023. Year Total General Funds Federal Funds State Funds User Fees FY 2021 $5,000 $0 $10,000 $10 FY 2022 $5,000 $0 $10,000 $10 FY 2023 $5,000 $0 $10,000 $10 Introductory Summary The Cheboygan County Department of Public Health will provide Fire and Wood Stove Safety classes for residents of residential homes or communities. Statement of Need The United States Fire Administration estimates that wood stoves cause over 4,000 yearly residential fires. Many Michigan homes and living communities are equipped with wood- burning stoves, and the number of deaths from fires related to wood-burning stoves rose by 144% in the first month of 2022 compared to the first 34 days in 2021. The community's population is 4,800, with an estimated 1,700 homes involved in house fires due to wood- burning stoves or portable heaters. The number of estimated participants for 2-hour classes offered each Saturday for the month at 10 am and 6 pm in September is expected to be 100 per day per class. Totaling 2000 residents for the month. There will be 2 instructors, one from Fire and Safety and the other from the Health Department, per hundred people. Enrollment is expected to increase by 20% per class per year, thus requiring additional staff, classes, snacks, and pamphlets per year. Program Description More education and safety measures for early response are needed to help save a life. The Cheboygan Firefighters Association has partnered with the Cheboygan Department of Health

7 Other Personnel Costs $2000 $7200 $8640 Nonpersonnel Services (OTPS), Total: Supplies Facility 100-199 $1500 $1500 $1500 Equipment 300-399 $1000 $5040 $6652.80 Supplies Other (Educational) 100-199 $1000 $5040 $6652.80 Net total Expenditures $5,500 $18,780 $23,445.60 Fund Total: General Funds 5,000 5,000 5,000 Federal Funds - - - State Funds 10,000 10,000 10,000 User Fee $20,000 $24,000 $28,800 $35,000 $39,000 $43,000 Balance $29,500 $20,220 $19,554.40 Employees (Not Dollars): - - - Full-Time, Permanent - - - Part-Time, Temporary, Contract 2 4 6 Accompanying Legislation None required. Week 6/ Module 24: page 245 24.1 Why is being liquid so important? According to Chen et al. (2015), when a corporation has access to liquid assets, it can dispose of its holdings relatively quickly without seeing a significant decline in the value of those assets. According to Chen et al. (2015), cash on hand is not only an asset but also a liquid asset, which indicates that it belongs to the same category as other assets such as securities, bonds, gold, silver, and other assets. The group can satisfy short-term or immediate financial demands, some of which may have yet to be anticipated during the process of budgeting (Chen et al., 2015).

8 Being liquid gives the group the capacity to have rapid access to cash, which helps them satisfy these demands. When it comes to carrying out its tasks, a group is in a better position to do so when it is financially secure and has access to assets that contain liquid assets. 24.2 What is a cash flow budget? A cash flow budget forecasts all predicted cash outflows and inflows over a specific time frame (Edwards, 2014). This analysis, conducted on a regular basis (weekly, monthly, or quarterly), focuses specifically on the flow of money rather than the overall net income or profit (Edwards, 2014). A cash flow budget monitors the temporal distribution of revenue and costs to guarantee the availability of funds. 24.3 Why is a cash flow budget so important? The main objective of a cash budget is to predict future cash balances to identify possible shortfalls and excesses. Finance professionals utilize the projected balances to develop strategies that successfully address certain circumstances. Cash is an essential element for the day-to-day functioning of most companies. Some business models may not require much cash, but even these models might benefit from careful financial budgeting. Cash budgets are crucial because they effectively identify and offer a valuable understanding of cash shortages. This aids business executives in effectively strategizing and adapting expenses to prevent the depletion of cash reserves. Moreover, a cash flow budget allows a company to evaluate its annual objectives, determine if its income will suffice to cover cash requirements, anticipate any necessary credit, provide a benchmark for comparing actual cash flows, and facilitate communication of financial needs to lenders (Edwards, 2014). 24.4 Describe several organizational strategies for dealing with cash shortages. Cash shortages can be a significant challenge for any organization, as they may lead to disruptions in operations and negatively impact customer satisfaction. Several organizational strategies can be employed to address cash shortages effectively. For example, one of the most critical aspects of dealing with cash shortages is ensuring that an organization has a robust cash flow management system. This strategy involves regularly monitoring cash inflows and outflows, forecasting future cash needs, and implementing measures to improve cash collection and payment processes. By optimizing cash flow, organizations can better anticipate and prevent cash shortages (Couto et al., 2023).

10 24 A.2. Develop a cash budget based on the following information about a K-12 school. Its fiscal year runs from July 1 to June 30. Cash Inflows: Government sources: $300,000 (got in January) State sources: $300,000 (paid every other month, so how about we accept $25,000 each and every other month) Neighborhood sources: $200,000 (paid semiannually, so $100,000 in July and $100,000 in January) Cash Outpourings: Workforce administration costs: $100,000 Contracted administrations: $10,000 School tasks: $20,000 See attached Excel 24.A2. K-12 spreadsheet for calculations The school can invest in additional education or athletic programs that enhance the learning experience, invest in new equipment to keep up with new technology, or make a fundamental financial investment that yields additional revenue for the school.

11 References Anthony, N. (2022). ARPA and Public Spaces: How Cities are Investing in Places to Live, Work, and Play. https://www.nlc.org/article/2022/08/18/arpa-and-public-spaces-how- cities-are-investing-in-places-to-live-work-and-play/ Chen, Weikart, & Williams. (2015). Budget tools: financial methods in the public sector, second edition. https://www.gcumedia.com/digital-resources/sage/2014/budget- tools_financial-methods-in-the-public-sector_2e.php Couto, V., Leinwand, P., & Subramanian, S. (2023). Cost Cutting That Makes You Stronger. https://hbr.org/2023/07/cost-cutting-that-makes-you-stronger Edwards. (2014). Twelve steps to cash flow budgeting. https://www.extension.iastate.edu/agdm/wholefarm/pdf/c3-15.pdf Hayes, A., Scott, G., & Perez, Y. (2023). Understanding Liquidity and How to Measure It. https://www.investopedia.com/terms/l/liquidity.asp . Kelly, H. (2023). How Municipalities Can Drive Local Economic Development. https://www.govpilot.com/blog/municipality-led-local-economic-development Municipal Analytics (2021). 7 Strategies to Effectively Manage Municipal Finances https://www.municipalanalytics.com/single-post/2015/11/28/7-strategies US Bank (2022). 8 Ways for Small Business Owners to Manage Their Cash. https://www.usbank.com/financialiq/manage-your-business/cash-management/8-ways-for-small- business-owners-to-manage-their-cash-flow.html