1.
Introduction: Internal control is a procedure for ensuring that an organization's objectives in operational effectiveness and efficiency, accurate financial reporting, and compliance with laws, rules, and policies are met, according to the definitions of accounting and auditing. Internal control is a comprehensive notion that encompasses all aspects of risk management for a company.
To identify: The principle(s) of internal control that is violated.
2.
Introduction: Internal control is a procedure for ensuring that an organization's objectives in operational effectiveness and efficiency, accurate financial reporting, and compliance with laws, rules, and policies are met, according to the definitions of accounting and auditing. Internal control is a comprehensive notion that encompasses all aspects of risk management for a company.
The recommendations to adhere to principles of internal control in each case.
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FINANCIAL+MANAG.ACCT.
- The smallest branch of Super Fresh Cosmetics in Iloilo City employs Mary Santos, the branch manager, and her sales assistant, Jane Reyes. The branch uses as bank account in Iloilo City to pay expenses. The account is kept in the name of "Super Fresh Cosmetics Special Account". To pay expenses, checks must be signed by Mary Santos or by the treasurer of Super Fresh Cosmetics, Juan Dy. Mary receives the cancelled checks and bank statements. She reconciles the branch account herself and files cancelled checks and bank statements in her records. She also periodically prepares reports of cash disbursements and sends them to the home office. a. What are the control weaknesses you noted? b. What are the possible risks that can happen due to the said control weaknesses?arrow_forwardA small branch of Avon Cosmetics in Tuao, employs Amelia Rodriquez as Branch Manager and Mary Gonzales as her sales assistant. The Branch uses a bank account in Tuao, to pay for expenses in the name of Avon Cosmetics-Special Account. To pay expenses, checks must be signed by Amelia Rodriquez or John Dee, the treasurer of Avon Cosmetics. Amelia receives the cancelled checks and bank statements in her records. She also periodically prepares reports of cash disbursements and sends them to the home office in Makati. Required: Identify the weakness /weaknesses in internal control and opposite the identified weakness/weaknesses, enumerate the control procedures that you will recommend to avoid or mitigate the risk of loss.arrow_forwardThe vice president of finance asks the accounts payable (AP) clerk to write a check in the name of the president for $10,000. He and the president will sign the check (two signatures needed on a check of this size). He further instructs the AP clerk not to disclose this check to her immediate supervisor. What should the AP clerk do? Should she prepare the check? Should she inform her immediate supervisor? Discuss with internal controls in mind.arrow_forward
- Able, an accounts payable supervisor for ABC Company, bought supplies for a company he owned on the side. Able entered vouchers in ABC Company’s accounts payable system for the cost of the supplies. Checks were cut to pay for these unauthorized expenses during normal daily check runs. The goods ordered were drop-shipped to a location where Able could collect them. This is an example of: a. An expense reimbursement scheme b. A commission scheme c. A billing scheme d. An invoice kickback schemearrow_forwardMadam Lorraine’s daughter Maame Efua has just completed Senior High School and due to the Covid 19 pandemic that led to the closure of universities, she has been helping with record keeping at her mother’s convenient mini Mart. Maame Efua took responsibility of recording her mother’s purchases of goods from suppliers (both on credit and cash basis) and also issues receipts to customers when they buy goods. The policy of the shop is cash sales only. Prior to Maame Efua assisting her mom, Mr. Fred, an accountant used to visit the shop two days after the end of the month to check Madam Lorraine’s purchase invoices, bank deposits, cash at hand, etc in order to prepare the financial records for the month for a small fee. He also assists with records to be sent to the tax authorities and make the necessary payments. Having now been conversant with the amount of sales per day and the month, and also recording all the purchases, Efua believes she is able to determine how much profit her mother…arrow_forwardCain, the authorized signer on his company's accounts, prepared and signed a check payable to the company's plumber. He gave the check to Baker, his secretary, and asked her to mail the check to the plumber. Instead, Baker took the check home, signed the plumber's name on the back, and had her husband cash the check at their grocery store. Baker committed which of the following schemes? a. An authorized maker scheme O b. A forged endorsement scheme O c. An altered payee scheme O d. A forged maker schemearrow_forward
- Charles Hart, an accounts payable clerk, is an hourly employee. He never works a minute past 5 PM unless the overtime has been approved. Charles has recently found himself faced with some severe financial difficulties. He has been accessing the system from his home during the evening and setting up an embezzlement scheme. As his boss, what control technique(s) discussed in this chapter could you use to help detect this type of fraud?arrow_forwardJanice Dodds opens the mail for the Ajax Plumbing Company. She lists all customer checks on a spreadsheetthat includes the name of the customer and the check amount. The checks, along with the spreadsheet, are thensent to Jim Seymour in the accounting department who records the checks and deposits them daily in the company’s checking account. How could the company improve its internal control procedure for the handling of itscash receipts?arrow_forwardThe following procedures were recently implemented by SUP Yoga Co.: Each cashier is assigned a separate cash register drawer to which no other cashier has access. All sales are rung up on the cash register, and a receipt is given to the customer. All sales are recorded on a record locked inside the cash register. At the end of a shift, each cashier counts the cash in his or her cash register, unlocks the cash register record, and compares the amount of cash with the amount on the record to determine cash shortages and overages. Checks received through the mail are given daily to the accounts receivable clerk for recording collections on account and for depositing in the bank. Vouchers and all supporting documents are stamped PAID after being paid by the treasurer. Disbursements are made from the petty cash fund only after a petty cash receipt has been completed and signed by the payee. The bank reconciliation is prepared by the accountant. Instructions: Indicate whether each of the…arrow_forward
- Mykayla Sanders was recently hired as the assistant treasurer of Merlin's Retail Outlet, a specialty chain store company that has nine retail stores concentrated in one metropolitan area. Among other things, the payment of all invoices is centralized in one of the departments Mykayla will manage. Her primary responsibility is to maintain the company's high credit rating by paying all bills when due and to take advantage of all cash discounts. Blake Hansen, the former assistant treasurer, who has been promoted to treasurer, is training Mykayla in her new duties. He instructs Mykayla that she is to continue the practice of preparing all checks "net of discount" and dating the checks the last day of the discount period. "But", Blake continues, "we always hold the checks at least 4 days beyond the discount period before mailing them. That way we get another 4 days of interest on our money. Most of our creditors need our business and don't complain. And, if they scream about our missing the…arrow_forwardEric Wilson works at Lime Inc. He used Lime Inc.'s Sam's Club card to make personal purchases. Immediately before the company paid the bill for the Sam's Club charges each month, Eric placed his receipt in with the legitimate work-related receipts for Sam's Club. The accounts payable clerk rarely verified that the receipts were signed by authorized employees or that the purchases were actually for work-related items. What type of fraud is this? Forged maker Pay and return Personal purchases Pass-through 4arrow_forwardAppliances Repair and Service Company bills allcustomers rather than collecting in cash when services are provided. All mail is opened byTom Gyders, treasurer. Gyders, a CPA, is the most qualified person in the company who is inthe office daily. Therefore, he can solve problems and respond to customers’ needs quickly.Upon receipt of cash, he immediately prepares a listing of the cash and a duplicate depositslip. Cash is deposited daily. Gyders uses the listing to enter the financial transactions in thecomputerized accounting records. He also contacts customers about uncollected accountsreceivable. Because he is so knowledgeable about the business and each customer, he grantscredit, authorizes all sales allowances, and charges off uncollectible accounts. The owneris extremely pleased with the efficiency of the company. He can run the business withoutspending much time there because of Gyders’ effectiveness.Imagine the owner’s surprise when he discovers that Gyders has committed a…arrow_forward
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