Chapter 3, Problem 5PB

Adjusting entries and adjusted trial balances

Reece Financial Services Co., which specializes in appliance repair services, is owned and operated by Joni Reece. Reece Financial Services’ accounting clerk prepared the following unadjusted trial balance at July 31, 20Y9:

The data needed to determine year-end adjustments are as follows:

• Depreciation of building for the year, $6,400.

• Depreciation of equipment for the year, $2,800.

• Accrued salaries and wages at July 31, $900.

• Unexpired insurance at July 31, $1,500.

• Fees earned but unbilled on July 31, $10,200.

• Supplies on hand at July 31, $615.

• Rent unearned at July 31, $300.

Instructions

1. Journalize the adjusting entries using the following additional accounts: Salaries and Wages Payable; Rent Revenue; Insurance Expense; Depreciation Expense—Building; Depreciation Expense— Equipment; and Supplies Expense.

2. Determine the balances of the accounts affected by the adjusting entries, and prepare an adjusted trial balance.

To determine

Prepare the adjusting entries on July 31, 20Y9 of Company RFS.

Explanation of Solution

Adjusting Entries:

Adjusting entries indicates those entries, which are passed in the books of accounts at the end of one accounting period. These entries are passed in the books of accounts as per the revenue recognition principle and the expenses recognition principle to adjust the revenue, and the expenses of a business in the period of their occurrence.

Rule of Debit and Credit:

Debit - Increase in all assets, expenses & dividends, and decrease in all liabilities and stockholders’ equity.

Credit - Increase in all liabilities and stockholders’ equity, and decrease in all assets & expenses.

The adjusting entry for recording depreciation for building is as follows:

Date	Account Titles and Explanation	Debit ($)	Credit ($)
July 31	Depreciation expense	6,400
	Accumulated Depreciation- building		6,400
	(To record the depreciation on building for the current year.)

Table (1)

• Depreciation expense is component of stockholders’ equity and decreased it, so debit depreciation expense by $6,400.
• Accumulated depreciation is a contra asset account, and it decreases the asset value by $6,400. So credit accumulated depreciation by $6,400.

The adjusting entry for recording depreciation for equipment is as follows:

Date	Account Titles and Explanation	Debit ($)	Credit ($)
July 31	Depreciation expense	2,800
	Accumulated Depreciation- equipment		2,800
	(To record the depreciation on equipment for the current year.)

Table (2)

• Depreciation expense is component of stockholders’ equity and decreased it, so debit depreciation expense by $2,800.
• Accumulated depreciation is a contra asset account, and it decreases the asset value by $2,800. So credit accumulated depreciation by $2,800.

The following entry shows the adjusting entry for Salary and wages expense on July 31.

Date	Account Titles and Explanation	Debit ($)	Credit ($)
July 31	Salary and wages expense	900
	Wages Payable		900
	(To record the salary and wages accrued but not paid at the end of the accounting period.)

                                                     Table (3)

• Salary and wages expense is a component of Stockholders ‘equity, and it decreased it by $900. So debit wage expense by $900.
• Salary and wages payable is a liability, and it is increased by $900. So credit Salary and wages payable by $900.

The following entry shows the adjusting entry for unexpired insurance on July 31.

Date	Description	Post. Ref	Debit ($)	Credit ($)
July 31	Insurance expense (1)		4,500
	Prepaid insurance			4,500
	(To record the insurance  expense incurred at the end of the year)

Table (4)

Working note (1):

Calculate the value of insurance expense at the end of the year:

$\begin{array}{c}\text{Insurance}\text{Expenses}\text{=}\left(\begin{array}{l}\text{Value}\text{of}\text{prepaid}\\ \text{insurance}\text{before}\text{adjustment}\end{array}\right)\text{-}\left(\text{Unexpired}\text{insurance}\right)\\ \text{=}\left(\text{\$6,500}\right)\text{-}\left(\text{\$1,500}\right)\\ \text{=}\text{\$4,500}\end{array}$

• Insurance expense is a component of owners’ equity, and decreased it by $4,500 hence debit the insurance expense for $4,500.
• Prepaid insurance is an asset, and it decreases the value of asset by $4,500, hence credit the prepaid insurance for $4,500.

The following entry shows the adjusting entry for accrued fees unearned on July 31.

Date	Account Titles and Explanation	Debit ($)	Credit ($)
July 31	Accounts Receivable	10,200
	Fees earned		10,200
	(To record the accounts receivable at the end of the year.)

Table (5)

• Accounts Receivable is an asset, and it is increased by $10,200. So debit Accounts receivable by $10,200.
•  Fees earned are component of stockholders’ equity, and it increased it by $10,200. So credit fees earned by $10,200.

The following entry shows the adjusting entry for supplies on July 31.

Date	Account Titles and Explanation	Debit ($)	Credit ($)
July 31	Supplies Expense (2)	1,110
	Supplies		1,110
	(To record the supplies expense at the end of the accounting period)

Table (6)

• Supplies expense is a component of stockholders’ equity, and it decreased the stockholders’ equity by $1,110. So debit supplies expense by $1,110.
• Supplies are an asset for the business, and it is decreased by $1,110. So credit supplies by $1,110.

Working Note (2):

Calculation of Supplies expense for the accounting period

$\begin{array}{c}\left(\begin{array}{l}\text{Supplies}\text{expense}\\ \text{for}\text{the}\text{year}\end{array}\right)\text{=}\left(\begin{array}{l}\text{Amount}\text{of}\text{supplies}\\ \text{before}\text{adjustment}\end{array}\right)\text{-}\left(\begin{array}{l}\text{Amount}\text{of}\text{supplies}\\ \text{on}\text{hand}\end{array}\right)\\ \text{=}\text{\$1,725}\text{-}\text{\$615}\\ \text{=}\text{\$1,110}\end{array}$

The following entry shows the adjusting entry for unearned Rent on July 31.

Date	Account Titles and Explanation	Debit ($)	Credit ($)
July 31	Unearned Rent	3,300
	Rent revenue (3)		3,300
	(To record the Rent revenue from services at the end of the accounting period.)

Table (7)

• Unearned Rent is a liability, and it is decreased by $3,300. So debit unearned rent by $3,300.
•  Rent revenue is a component of Stockholders’ equity, and it is increased by $3,300. So credit rent revenue by $3,300.

Working Notes (3):

Calculation of Rent Revenue for the accounting period

$\begin{array}{c}\left(\begin{array}{l}\text{Rent}\text{revenue}\\ \text{for}\text{the}\text{year}\end{array}\right)\text{=}\left(\begin{array}{l}\text{Unearned}\text{rent}\\ \text{before}\text{adjustment}\end{array}\right)\text{-}\left(\begin{array}{l}\text{Unearned}\text{rent}\\ \text{on}\text{hand}\end{array}\right)\\ \text{=}\text{\$3,600}\text{-}\text{\$300}\\ \text{=}\text{\$3,300}\end{array}$

To determine

Prepare the adjusted trial balance of the Company RFS on July 31, 20Y9.

Explanation of Solution

Adjusted Trial Balance

Adjusted trial balance is a trial balance prepared at the end of a financial period, after all the adjusting entries are journalized and posted. It is prepared to prove the equality of the total debit and credit balances.

The adjusted trial balance of the Company RFS is as follows:

Company RFS
Trial Balance after Adjustments
July 31, 20Y9
Particulars	Debit $	Credit $
Cash	10,200
Accounts Receivable(5)	44,950
Prepaid Insurance	1,500
Supplies	615
Land	50,000
Building	155,750
Accumulated Depreciation - Building(1)		69,250
Equipment	45,000
Accumulated Depreciation - Equipment(2)		20,450
Accounts Payable		3,750
Unearned Rent		300
Salaries and Wages Payable		900
Capital		153,550
Drawing	8,000
Fees earned		168,800
Rent Revenue (7)		3,300
Salaries and Wages Expense (3)	57,750
Utilities Expense	14,100
Advertising Expense	7,500
Repairs Expense	6,100
Depreciation Expense - building	6,400
Depreciation Expense - equipment	2,800
Insurance Expense (4)	4,500
Supplies Expense (6)	1,110
Miscellaneous Expense	4,025
	420,300	420,300

Table (8)

1. Calculation of accumulated depreciation- building

$\begin{array}{c}\text{Accumulated}\text{depreciation-}\text{building})\text{=}\left(\begin{array}{l}\text{Unadjusted}\text{Accumulated}\\ \text{depreciation-}\text{building}\end{array}\right)\text{+}\left(\begin{array}{l}\text{Depreciation}\\ \text{expense}\end{array}\right)\\ \text{=}\text{\$62,850}\text{+}\text{\$6,400}\\ \text{=\$69,250}\end{array}$

2. Calculation of accumulated depreciation- equipment

$\begin{array}{c}\begin{array}{l}\text{Accumulated}\\ \text{depreciation-}\text{equipment}\end{array}\}\text{=}\left(\begin{array}{l}\text{Unadjusted}\text{Accumulated}\\ \text{depreciation-}\text{equipment}\end{array}\right)\text{+}\left(\begin{array}{l}\text{Depreciation}\\ \text{expense}\end{array}\right)\\ \text{=}\text{\$17,650}\text{+}\text{\$2,800}\\ \text{=\$20,450}\end{array}$

3. Calculation of Salaries and Wages expenses

$\begin{array}{c}\begin{array}{l}\text{Salaries}\text{and}\\ \text{wages}\text{expense}\end{array}\}\text{=}\left(\begin{array}{l}\text{UnadjustedSalaries}\\ \text{and}\text{wagesexpense}\end{array}\right)\text{+}\left(\begin{array}{l}\text{Accrued}\text{Salaries}\\ \text{and}\text{wages}\text{expense}\end{array}\right)\\ \text{=}\text{\$56,850}\text{+}\text{\$900}\\ \text{=\$57,750}\end{array}$

4. Calculate the value of insurance expense at the end of the year

$\begin{array}{c}\text{Insurance}\text{Expenses}\text{=}\left(\begin{array}{l}\text{Value}\text{of}\text{prepaid}\\ \text{insurance}\text{before}\text{adjustment}\end{array}\right)\text{-}\left(\text{Unexpired}\text{insurance}\right)\\ \text{=}\left(\text{\$6,000}\right)\text{-}\left(\$1,500\right)\\ \text{=}\text{\$4,500}\end{array}$

5. Calculation of accounts receivable

$\begin{array}{c}\left(\begin{array}{l}\text{Accounts}\\ \text{Receivable}\end{array}\right)\text{=}\left(\begin{array}{l}\text{Unadjusted}\\ \text{Accounts receivable}\end{array}\right)\text{+}\left(\text{Fees}\text{earned}\right)\\ \text{=}\text{\$34,750}\text{+}\text{\$10,200}\\ \text{=\$44,950}\end{array}$

6. Calculation of Supplies expense for the accounting period

$\begin{array}{c}\left(\begin{array}{l}\text{Supplies}\text{expense}\\ \text{for}\text{the}\text{year}\end{array}\right)\text{=}\left(\begin{array}{l}\text{Amount}\text{of}\text{supplies}\\ \text{before}\text{adjustment}\end{array}\right)\text{-}\left(\begin{array}{l}\text{Amount}\text{of}\text{supplies}\\ \text{on}\text{hand}\end{array}\right)\\ \text{=}\text{\$1,725}\text{-}\text{\$615}\\ \text{=}\text{\$1,110}\end{array}$

7. Calculation of rent revenue:

  $\begin{array}{c}\left(\begin{array}{l}\text{Rent}\text{revenue}\\ \text{for}\text{the}\text{year}\end{array}\right)\text{=}\left(\begin{array}{l}\text{Unearned}\text{rent}\\ \text{before}\text{adjustment}\end{array}\right)\text{-}\left(\begin{array}{l}\text{Unearned}\text{rent}\\ \text{on}\text{hand}\end{array}\right)\\ \text{=}\text{\$3,600}\text{-}\text{\$300}\\ \text{=}\text{\$3,300}\end{array}$