Chapter 17, Problem 3P

JW Office Supplies, Inc., is a wholesale distributor of office supplies. It sells pencils and pens, paper goods (including computer paper and forms), staplers, calendars, and other items, excluding furniture and other major items such as copy machines that you would expect to find in an office. Sales have been growing at 5 percent per year during the past several years. Mr. Kay, the president of JW Office Supplies, recently attended a national office supplies convention. In conversations during that convention, he discovered that sales for ABC Office Supplies’ competitors have been growing at 15 percent per year. Arriving back home, he did a quick investigation and discovered the following:

• JW Office Supplies’ customer turnover is significantly higher than the industry average.
• JW Office Supplies’ vendor turnover is significantly lower than the industry average.
• The new market analysis system was supposed to be ready two years ago but has been delayed for more than one year in systems development.
• A staff position, reporting to the president, for a person to prepare and analyze cash budgets was created two years ago but has never been filled.

Mr. Kay has called on you to conduct a systems survey of this situation. You are to assume that a request for systems development has been prepared and approved. The information system at JW Office Supplies is much like that depicted in Chapters 10 through 16.

Make and describe all assumptions that you believe are necessary to solve any of the following:

1. a. What are the specific tasks of this systems survey?
2. b. Indicate specific quantifiable benefits and costs that should be examined in assessing the economic feasibility of any solutions that might be proposed. Explain how you would go about quantifying each benefit or cost.
3. c. Propose and explain three different scopes for the systems analysis.

Use a context diagram to describe each scope alternative. Hint: What subsystems might be involved in an analysis?