Each day, the AP clerk visually searches the AP subsidiary ledger from her terminal for invoices that are due to be paid. The clerk prepares the check and records it in the digital check register. The negotiable portion of the check is mailed to the vendor, and a check copy is filed. The clerk then closes the liability in the AP subsidiary ledger and prepares a journal voucher, which she sends to the general ledger clerk. Upon receipt of the inventory summary and journal voucher, the general ledger clerk updates the inventory control, AP control, and cash accounts. Required a. Create a data flow diagram of the current system. b. Create a system flowchart of the existing system. c. Analyze the physical internal control weaknesses in the system. d. (Optional) Prepare a system flowchart of a rede signed computer-based system that resolves the control weaknesses that you identified. Explain your solution.
Each day, the AP clerk visually searches the AP subsidiary ledger from her terminal for
invoices that are due to be paid. The clerk prepares the check and records it in the
digital check register. The negotiable portion of the check is mailed to the vendor, and a
check copy is filed. The clerk then closes the liability in the AP subsidiary ledger and
prepares a journal voucher, which she sends to the general ledger clerk.
Upon receipt of the inventory summary and journal voucher, the general ledger clerk
updates the inventory control, AP control, and cash accounts.
Required
a. Create a data flow diagram of the current system.
b. Create a system flowchart of the existing system.
c. Analyze the physical internal control weaknesses in the system.
d. (Optional) Prepare a system flowchart of a rede signed computer-based system that
resolves the control weaknesses that you identified. Explain your solution.
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