Company Scenario You have just started a new role as payroll manager for one of England’s top premiership football clubs. There are several payrolls consisting of the following: Coaches and trainers (30 staff) paid 25th of every month Admin staff (450 staff) Men’s playing staff (45 staff) paid every 4 weeks Women’s playing staff (25 staff) paid every 4 weeks Catering staff (8 staff) employed at the training ground paid last day of the month Casual match day staff (up to 500 staff) made up of catering staff and match day stewards paid 2 weeks after an event The payroll team consists of the payroll manager, a payroll officer responsible for both the players’ payrolls, and a further payroll officer responsible for the remaining payrolls. The previous payroll manager did not give them the opportunity to knowledge share or job shadow and you find there is very little documentation on the payroll processes. All payrolls are processed in-house using a payroll stand-alone payroll package, which is also used for HR. This meets the football club’s needs and you are aware that under no circumstances would the football club consider going down the outsourcing route. They are considering introducing an HR system and would like your input into implementation of a new system should this take place. Q1: Why do you think the football club would not consider outsourcing their payrolls? Q2: As you know, there is no documentation of the payroll processes. One of your objectives is to pull together a payroll procedures manual. As there is no documentation covering ‘Data Security’, ‘Data Protection’ ‘Data Storage’, ‘Data Sharing’ and ‘Data Recovery’ in this task you are required to make a bulleted list of what should be included in the payroll procedures manual. Remember to include the payroll team responsibilities on compliancy when carrying out transactions. Each bullet point will require a short narrative as to why you feel this needs to be included, to ensure you are aware of what is required. Q3: Produce approximately 12 PowerPoint slides to present to your new staff and key stakeholders so they understand the importance of ‘Data Security’ and ‘Data Protection’ relating to payroll from the company scenario above. Include in your presentation how these will be implemented into the payroll process and what support, if any, you will need from senior stakeholders. You can be as creative as you want for this task, but you must include integrity and professionalism, anticipated problems and setbacks if/when they occur.
Company Scenario
You have just started a new role as payroll manager for one of England’s top premiership football clubs. There are several payrolls consisting of the following:
Coaches and trainers (30 staff) paid 25th of every month
Admin staff (450 staff)
Men’s playing staff (45 staff) paid every 4 weeks
Women’s playing staff (25 staff) paid every 4 weeks
Catering staff (8 staff) employed at the training ground paid last day of the month
Casual match day staff (up to 500 staff) made up of catering staff and match day stewards paid 2 weeks after an event
The payroll team consists of the payroll manager, a payroll officer responsible for both the players’ payrolls, and a further payroll officer responsible for the remaining payrolls. The previous payroll manager did not give them the opportunity to knowledge share or job shadow and you find there is very little documentation on the payroll processes. All payrolls are processed in-house using a payroll stand-alone payroll package, which is also used for HR. This meets the football club’s needs and you are aware that under no circumstances would the football club consider going down the outsourcing route. They are considering introducing an HR system and would like your input into implementation of a new system should this take place.
Q1: Why do you think the football club would not consider outsourcing their payrolls?
Q2: As you know, there is no documentation of the payroll processes. One of your objectives is to pull together a payroll procedures manual. As there is no documentation covering ‘Data Security’, ‘Data Protection’ ‘Data Storage’, ‘Data Sharing’ and ‘Data Recovery’ in this task you are required to make a bulleted list of what should be included in the payroll procedures manual. Remember to include the payroll team responsibilities on compliancy when carrying out transactions. Each bullet point will require a short narrative as to why you feel this needs to be included, to ensure you are aware of what is required.
Q3: Produce approximately 12 PowerPoint slides to present to your new staff and key stakeholders so they understand the importance of ‘Data Security’ and ‘Data Protection’ relating to payroll from the company scenario above. Include in your presentation how these will be implemented into the payroll process and what support, if any, you will need from senior stakeholders. You can be as creative as you want for this task, but you must include integrity and professionalism, anticipated problems and setbacks if/when they occur.
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