12 - LDRS Project Planning Fall 2023 Slides

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Northeastern University *

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Mechanical Engineering

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Oct 30, 2023

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Project Planning
Agenda Presentation Feedback Project Planning Work Breakdown Structure Roles and Responsibilities Project Paper Assignment 10/17/2023 3
Presentation Feedback Starting by introducing your name can establish a more personal connection Use your profession rather than “job title” Think about the transitions Modulation in your voice creates the impact and makes it feel conversational Use slide titles that support your message Leave your audience with a strong message at the end 10/17/2023 4 How can your project make an impact outside of your research area Analogies can be very effective when material is technical Use market data to illustrate how broad the problem is Tell a story Amplify the Impact
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Presentation Feedback Slide content should support your message Use minimal text to support the key message you are telling us – don’t make your audience read Use images and charts that support your message When using charts or graphs, briefly explain x and y axis so we have context, what the graph shows and key take away message for your audience Include slide numbers 10/17/2023 5 Clarity
Presentation Feedback Longer to prepare for shorter presentations Technical issues trying to use presentation mode with notes “no wasted words” Practice out loud Time yourself if too long – EDIT don’t rush 10/17/2023 6 Thoughts on Preparation
Fostering Leadership Potential 1/7/2022 7 Articulating my Value Recognizing my Value Where can I Bring Value How can I Bring Value Self Awareness Communication Exploration Execution
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Project Planning 10/17/2023 8 Scope Project Methodology Work Breakdown Structure Roles and Responsibilities Risk Management Schedule Cost and Budget
Project Planning Tradeoffs 10/17/2023 9 Schedule Cost Scope
Work Breakdown Structure WBS Depicts the tasks organized by phase or major deliverable Does not indicate dependencies between tasks or order Does not indicate duration Each Phase should have: Purpose Expected result Anticipated impact Deliverable Criteria for Success 10/17/2023 10
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WBS for Prototype of Medical Device for Testing Artificial Organs 10/17/2023 11 Phase 1 Goal The results of the phase will inform the valve dimensions, flow rates, testing voltages for the experiment design in phase 2. Phase 2 Goal A series of microvalve will be constructed. Each valve will be tested by one of two methods. 1. Constant pressure and variation in flow rate will be measured. 2. Constant flow rate and variation of the pressure will be measured. Phase 3 Goal The creation of the working prototype is one of the core deliverables of this project Phase 4 Result This is the stretch goal phase. This phase will build upon the actuation prototype from phase 3. The main goal of this phase would be to have a prototype of an artificial human lung, heart or stomach that can actuate within the range of the biological organs.
Example WBS for Research Project 10/17/2023 12 Individual Differences in How Accurately Targets’ Personalities Are Judged by Close Others and Strangers
WBS for Mobile Robotic Arm Platform with Multiple Levels 10/17/2023 13
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Partial WBS Dynamics of DNA Replication for Antibiotics 10/17/2023 14
The Responsibility (RACI) Matrix Identifies for each task who is R esponsible doing - person is the individual(s) who actually complete the task A ccountable owning - person is the individual who is ultimately answerable for the activity or decision C onsulted assisting - role or group will provide information useful to completing the task or deliverable Needs to be I nformed keeping aware - people or groups will be kept up to date on the task or deliverable For Agile projects, they add: F acilitator people help facilitate communication and information across the team Especially useful in cross-functional projects or matrix organizations 10/17/2023 15
Sample RACI Matrix 10/17/2023 16
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Sample RACI Matrix Liposomal drug delivery for infections of chronic diabetic foot ulcers 10/17/2023 17 Supervisor Graduate Student Undergrad 1 Undergrad 2 Dissertation Committee Members Experiment Planning C R/A I I C/I Experiment Performance I A R R -- Procurement R I I I -- Financial Planning R -- -- -- -- Writing Grants R C I I C/I Data Analysis A R R R -- Technical Troubleshooting C R I I C Data Dissemination R/A R/A -- -- I R= Responsible A = Accountable C = Consult I = Inform
RACI Matrix for Medical Device Development 10/17/2023 18 R = Responsible A = Accountable C = Consulted I = Informed Key: Key responsibility roles Responsible Those who do the work to achieve the task. There is at least one role with a participation type of responsible , although others can be delegated to assist in the work required Accountable he one ultimately answerable for the correct and thorough completion of the deliverable or task, and the one who delegates the work to those responsible . In other words, an accountable must sign off (approve) on work that responsible provides. There must be only one accountable specified for each task or deliverable. Consulted Those whose opinions are sought, typically subject matter experts and with whom there is two-way communication. Informed Those who are kept up-to-date on progress, often only on completion of the task or deliverable; and with whom there is just one-way communication. Propose Scope Literature Review Design electrical system Design Mechanical System Conduct Design Review Purchase parts Assemble and test prototype Prototype Review Publish Results Project Leader PI Sponsor Electrical Eng Mechanical Eng Purchasing Role Activity Define Project Scope Prototype Design Prototype Development Phase
Break Out Session Fill out the RACI diagram to correctly reflect who is accountable, responsible, consulted, and informed 10/17/2023 19
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RACI for your Challenge Project What are the roles in your project? Responsible? Accountable? Consulted? Informed? 10/17/2023 20
Project Paper - see Canvas Work Breakdown Structure Describe each phase and its goals or aims. Create a hanging chart illustrating the work breakdown of project activities. The top level of the WBS should be organized into phases or categories with clear goals and outcomes for each. All major activities should be included that are required to successfully complete the project. Roles and Responsibilities Create a RACI diagram that illustrates the roles and responsibilities of each participant in the project. A participant is anyone who has a role to successfully complete the project. This could include team members, supervisor, internal or external stakeholders, vendors, sponsors. 10/17/2023 21
Summary Work Breakdown Structure Defining Roles and Responsibilities 10/17/2023 22
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Key Dates and Assignments Special Event tomorrow Use link Dave provided in announcement or in the calendar Due 10/23 Read Chapter 7 DISC Assessment Journal Reflection Beginning Due 10/30 Presentation 2 Talking Points for SOAR story Wed. 11/1 Presentation 2 in class no slides Due 11/13 Project Paper Due 11/27 Industry Leader Interview 10/17/2023 23
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Questions? 10/17/2023 24
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