IMPLEMENT AND MONITOR work health safety PRACTICE[9864]

Question 3 An emergency evacuation plan is one example of a WHS procedure which helps to keep people safe. List four (4) others relevant to your industry. 1. Standard WHS procedure. 2. First aid policy 3. Warning signs. 4. Hazard identification and risk assessment documents. Question 4 . List two (2) methods of monitoring that staff are following WHS procedures. 1. Inspections, observations and walkthroughs. 2. Personal protective equipment or technology like monitoring alarms. Question 5 List five (5) types of documents that would act as evidence of your company’s compliance with WHS laws. 1. Reporting : it includes incident/hazard reports, injury/hazard report register or corrective action records. 2. Induction and training acknowledgment forms from all staff, volunteers, contractors and training records. 3. Risk assessment forms and registers. 4. Consultation records like minutes of meetings, reports and recommendations for change. 5. Workplace inspection forms and registers and list of plants and equipment maintenance schedule and inspection schedule. Question 6 /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx

Question 14 Give two (2) examples of when you must provide WHS training to your staff. 1. Whenever a new task or equipment is introduced into the workplace, adequate training should be provided to allow safe operations. 2. Whenever staff acquire a new task and existing workplace is altered. Question 15 Give four (4) examples of training you might organise with a specialist WHS training provider. 1. Dangerous goods and hazardous substances. 2. Manual handling. 3. Ergonomics. 4. Risk management Question 16: Give three (3) reasons you should monitor the effectiveness of training programs? 1. This will help in determining whether skill of staff member has improved. 2. Whether further training is required. 3. Adjust the training program as per the requirements. Question 17 Where should Safety Data Sheets (SDS) be kept? An SDS contains all important information about a chemical So, it should be kept in the shipment of any chemical and an easily available accessible format. It should be stored with, or close to, the actual chemicals. Correct storage of chemicals is essential. It is recommended that compile a folder, with the sheets in alphabetical order. /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx

1. Type of Offence: Failure to comply with health and safety duty which exposes an individual to a risk of death or serious injury or illness Maximum individual penalty: $150,000 Maximum PCBU penalty: $300,000 2. Type of Offence : Failure to comply with health and safety duty Maximum individual penalty: $50,000 Maximum PCBU penalty: $100,000 /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx

Emergency plans do not necessarily have to be lengthy or complex. They should be easy to understand and tailored to the specific workplace where they apply. In preparing an emergency plan, all relevant matters need to be considered including:  the nature of the work being carried out at the workplace  the nature of the hazards at the workplace  the size and location of the workplace, for example, remoteness, proximity to health services, and  the number and composition of the workers, for example, employees, contractors, and other persons at the workplace such as visitors. Special consideration may need to be provided for workers who travel for work, work alone or in remote locations. The checklist on page 4 of this fact sheet provides examples of relevant factors to consider. Examples of inclusions in an emergency plan An emergency plan may include practical information for workers such as:  emergency contact details for key personnel who have specific roles or responsibilities under the emergency plan, for example fire wardens, floor wardens and first aid officers  contact details for local emergency services, for example police, fire brigade and poison information centre  a description of the mechanisms for alerting people at the workplace to an emergency or possible emergency, for example siren or bell alarm  evacuation procedures including arrangements for assisting any hearing, vision or mobility-impaired people  a map of the workplace illustrating the location of fire protection equipment, emergency exits, assembly points  • triggers and processes for advising neighbouring businesses about emergencies, and  • the post-incident follow-up process, for example notifying the regulator, organising trauma counselling or medical treatment.  Procedures for testing the emergency plan including the frequency of testing must be included. Additional requirements for higher-risk workplaces Higher-risk workplaces may require additional information in their emergency plans. Examples of these workplaces include:  workplaces with confined spaces  workplaces that use fall arrest harness systems  Major Hazard Facilities and mines  workplaces that handle or manage asbestos  workplaces that store or handle hazardous chemicals, and  workplaces that carry out demolition and refurbishment sites. /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx

Ye s N o Responsibilities  Has someone with appropriate skills been made responsible for specific actions in an emergency, for example managing an evacuation or assigning area wardens?  Is someone responsible for making sure all workers and others in the workplace, for example contractors, customers and visitors are accounted for in an evacuation?  Do workers working alone know what to do in an emergency?  Are specific procedures in place for critical functions, for example power shut-downs? Y Emergency contact details  Are emergency contact details relevant to the types of possible threats, for example fire brigade, police and poison information centre?  Are the emergency contact details displayed at the workplace in an easily accessible location?  Are contact details updated regularly? Y Evacuations  Have all emergencies requiring an evacuation at the workplace been identified?  Has an evacuation procedure been prepared (if applicable)?  Does the procedure: address all types of situations and hazards which may arise at the workplace  cover everyone who may be present at the workplace  allow for quick and safe evacuation when needed  clearly identify routes to safe assembly areas consider special assistance for hearing, vision or mobility-impaired people, and  include a process for accounting for persons? Y Evacuations for a fixed workplace  Is the evacuation procedure clearly and prominently displayed at the workplace, where practicable?  Is there a mechanism, for example a siren or bell alarm for alerting staff of an emergency? If yes, is it regularly tested to ensure its effectiveness?  Is there a documented site plan that illustrates the location of fire protection equipment, emergency exits and assembly points? If yes, is it posted in key locations throughout the workplace?  Are all exits, corridors and aisles readily accessible and kept clear of obstructions?  Does the workplace have illuminated exit signs? Y Fire protection equipment  Does the workplace have appropriate fire protection equipment? Is it suitable for the types of risks at the workplace, for example foam or dry powder type extinguishers for fires that involve flammable liquids?  Is it properly maintained and regularly checked and tested by the local fire authority or fire equipment supplier?  Is the area where the equipment is stored kept clear of obstructions?  Are adequate numbers of workers trained to use fire extinguishers? Do they know what type of extinguisher to use for different types of fires? Y Extreme weather conditions  If there is a risk of extreme or dangerous weather conditions, for example bushfire, floods or storms, will the control measures be effective in these conditions?  Do emergency procedures accommodate declarations of extreme weather warnings? Examples of extreme weather warnings may include warnings such as a code red in the case of extreme bushfires or categories 3, 4 or 5 for cyclone warnings. Do declarations of extreme weather warnings in the emergency plan include matters such as: safe exit routes, for example the process for identifying and communicating roads that may be closed?  Do procedures identify the closest designated ‘safe place’?  Do procedures accommodate evacuation procedures of the relevant local authorities for example the fire services, SES and police? Y /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx CHECKLIST—EMERGENCY PLANS

You are required to plan the following situations: 1) Evacuation of staff and customers 2) Security management of cash, documents, equipment, keys or people 3) Handling chemicals and hazardous substances Instance Tasks to be completed What will be observed? Selection 1: Evacuation of staff and customers Consultation- Head chef and Manger Risk Assessment Process - terrible Implementation - use a fire alarm and have clear communication with customers Monitoring of processes - staff will direct the flow of traffic towards the exists. Identification of Training Needs - staff need more training to not to be frightened Evaluation - it worked well, however improvements in the procedure required. Recording of documentation - incident report and corrective action report Tasks to be completed What will be observed? Selection 2: Security management of cash, documents, equipment, keys or people Consultation - Manger and owner in relation to security Risk Assessment Process- catastrophic Implementation- keep the cash and documents in a secure place Monitoring of processes- check the list and cash. Identification of Training Needs- cashier was bit panic was making mistakes while calculating cash and finding keys. Evaluation- it was good, but he needs training to handle the situation more smoothly. Recording of documentation- incident report, computer base system. Tasks to be completed What will be observed? /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx

Risk assessment including Hazard Analysis – what will need to be assessed Probability of having additional risks Complete the risk assessment template marked “Security management of cash, documents, equipment’s, keys or people”.________________ 3. Instance Situation: Handling chemicals and hazardous substances Describe the legal requirements set out by the relevant code/legislation that applies to this situation A person conducting business or undertaking must manage the risk related to health and safety associated with a hazardous atmosphere at the workplace under part 3.1 ( WHS Act—section 19). Consultation Requirements: Consultation required with all staff at the workplace while handling chemicals and hazardous substances. Who is involved? All employees Risk assessment including Hazard Analysis – what will need to be assessed Probability of having additional risks Complete the risk assessment template marked “Handling chemicals and hazardous substances” ____________________ Planning WHS systems, consultation and risk assessment Situation 1. : Evacuation of staff and customers & Handling chemicals and hazardous substances Marking Criteria 1.Attempt 2.Attempt 3.Attempt Legal requirements set out in legislation S NY S S NY S S NY S Comments The correct code, legislation or factsheet is identified Y The source where the information is accessed is provided Y /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx

 PCBUs must ensure that an emergency plan is prepared for the workplace, including for workers who may work at multiple workplaces Y The inclusions listed in the emergency plan are identified and provided  emergency procedures, including:  an effective response to an emergency  evacuation procedures  notifying emergency service organisations at the earliest opportunity  medical treatment and assistance, and  effective communication between the person  authorised to coordinate the emergency response  and all people at the workplace  testing of the emergency procedure  information, training and instructions for workers to implement the emergency procedures Y http:// www.safeworkaustralia.go v.au/sites/swa/about/ publications/Documents/ 657/ Emergency_plans_fact_sh eet.pdf  a floor plan or outline of the area where evacuation is planned is attached Consultation Details for the place and time for consultation are provided Y Details of participants who participate in the consultation are provided Y The nature and details for consultation is provide in a clear format Y The consultation plan is clear and meets legal requirements (information/contribution/actions/ outcomes) Y Risk Assessment The risk assessment includes the critical inclusions identified in legislation for emergency procedures listed above Y The hazards or potential hazards are realistically identified for each process/ procedure Y The hazards identified include physical hazards relevant or potential for each process/ procedure Y The hazards identified include equipment hazards relevant or potential for process/ procedure Y Security hazards are identified as relevant Y The list provided reflects consultation reflecting on the tasks undertaken in the workplace and information provided by the student Y Any existing controls in place to reduce risks for hazards identified are described clearly Y The risk scores entered must reflect the details provided though consultation with colleagues Y The risk level and risk score is determined for each hazard identified in the risk assessment and listed in the template on the last page Y The actions for each hazard identified are determined and listed in the template for each hazard Y The implementation requirements for actions determined for each hazard are outlined Y The implementation strategy reflects the priorities according to level of risks identified Y The implementation strategy reflects the steps outlined in the hierarchy of controls Y The risk assessment template is submitted complete Y Planning WHS systems, consultation and risk assessment Situation 2. : Security management of cash, documents, equipment, keys or people Marking Criteria 1.Attempt 2.Attempt 3.Attempt /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx

Legal requirements set out in legislation S NY S S NY S S NY S Comments The correct code, legislation or factsheet is identified Y The source where the information is accessed is provided Y The legal requirements for the select type of security management are identified: (for example Safety of workers in a workplace or as relevant Y List the criteria for legal requirements here Consultation Details for the place and time for consultation are provided Y Details of participants who participate in the consultation are provided Y The nature and details for consultation is provided in a clear format Y The consultation plan is clear and meets legal requirements (information/contribution/actions/ outcomes) Y Risk Assessment The risk assessment includes the critical inclusions identified in legislation for emergency procedures listed above Y The hazards or potential hazards are realistically identified for each process/ procedure Y The hazards identified include physical hazards relevant or potential for each process/ procedure Y The hazards identified include equipment hazards relevant or potential for process/ procedure Y Security hazards are identified as relevant Y The list provided reflects consultation reflecting on the tasks undertaken in the workplace and information provided by the student Y Any existing controls in place to reduce risks for hazards identified are described clearly Y The risk scores entered must reflect the details provided though consultation with colleagues Y The risk level and risk score is determined for each hazard identified in the risk assessment and listed in the template on the last page Y The actions for each hazard identified are determined and listed in the template for each hazard Y The implementation requirements for actions determined for each hazard are outlined Y The implementation strategy reflects the priorities according to level of risks identified Y The implementation strategy reflects the steps outlined in the hierarchy of controls Y The risk assessment template is submitted complete Y List additional criteria as relevant /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx

Part B – Implementing, monitoring and evaluating WHS systems Your Tasks You are required to implement each situation based on the work you have planned and completed in Part A. 1. Brief all relevant staff before implementation to provide a refresher of the procedures that were finalised and determined during consultation and risk assessment 2. Monitor each situation and ensure that any breaches are identified promptly. 3. Use relevant templates or a log to document progress and incidents for each situation. 4. Take appropriate actions to prevent any potential incidents, accidents or other hazards where a safety risk has been identified. 5. Document each breach or shortfall you identify for each instance. 6. Write a report summary for each situation and clearly outline the requirements for changes for each procedure based on the results in 4, and which type of training this will require as a result for each situation. 7. Attach your completed templates or log as relevant. 8. Attach your final summary report. 9. /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx

Implementing, monitoring and evaluating WHS systems Situation 1. : Evacuation of staff and customers & Handling chemicals and hazardous substances Marking Criteria 1.Attempt 2.Atte mpt 3.Attempt Implementation S NY S S NY S S NY S Comments Staff is briefed on evacuation procedures Y Each role is clearly defined Y All equipment is checked and prepared Y All PPE is checked and available as identified Y The evacuation procedure is trialled Y Monitoring Each process is monitored Y Define steps monitored: Y Any breaches are identified N Corrective action is taken: N Issue: Action: Issue: Action: Issue: Action: Issue: Action: Evaluation Breaches or issues are documented NA Participants are de-briefed/feedback Y A summary report is submitted Y Each breach or shortfall is identified Y Steps for rectification are summarised in report Y Training requirements are identified in the report Y The documentation/templates used for monitoring are attached to this assessment Y The final report is attached to this assessment Y Implementing, monitoring and evaluating WHS systems Situation 2. : Security management of cash, documents, equipment, keys or people Marking Criteria 1.Attempt 2.Atte mpt 3.Attempt Implementation S NY S S NY S S NY S Comments Staff is briefed on security procedures Y Each role is clearly defined Y Monitoring Each process is monitored Y Any breaches are identified N Corrective action is taken: N Issue: Action: Issue: Action: Issue: Action: Issue: Action: Evaluation Breaches or issues are documented NA Participants are de-briefed/feedback Y A summary report is submitted Y Each breach or shortfall is identified Y /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx

Steps for rectification are summarised in report Y Training requirements are identified in the report Y The documentation/templates used for monitoring are attached to this assessment Y /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx

WHS Risk Assessment Template Example Organisation Hotel Imagine Risk Assessment completed by XX Department Catering Date 15.09.21 Section Patisserie Review date Refer to Due Date required Workplace Activity 1. 1.Preparation of Doughnut mixture 2. 2.Cooking Doughnuts 3. 3.Finishing and Garnishing 4. 4.Packaging 5. 5.Distribution to outlets Step 1 Activity (describe/name the activity, task or process with the associated risk) Step 2 Hazards (describe the hazard) Step 3 Potential risks (describe consequences and impacts of the risk) Step 4 Existing controls (describe existing risk control measures in place) Existing Risk Score If relevant Step 5 Action required Hierarchy of Controls Risk Score Implementation Actio n by Due Date Date Completed Preparing Doughnuts o The doughnut mixer is not guarded and the mixing bowl could be accessed when the machine was operating The person operating the mixer could be injured by the moving parts if their hand slipped in while the machine was operating. Hand could be cut or could even lose a finger. 3 Staff use the machine frequently Staff follow SOPs 4 Indicates unacceptable level of risk. Controls must be immediately implemented or the risk eliminated (i.e. cease activity) Substitution or Engineering Put machine out of action Organise mechanic to install a gurad if possible or replace machine with a safe version 9/Catastrophic (page 4) XX 24 hours /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx

Step 1 Activity (describe/name the activity, task or process with the associated risk) Step 2 Hazards (describe the hazard) Step 3 Potential risks (describe consequences and impacts of the risk) Step 4 Existing controls (describe existing risk control measures in place) Existing Risk Score If relevant Step 5 Action required Hierarchy of Controls Risk Score Implementation Actio n by Due Date Date Completed CASH TRANSPORT THEFT ABUSE, INJURY FOLLOWING PROCEDURES 12 FURTHER TRAINING AND SECURITY 12 AS 25/02/2020 28/02/2020 Evacuation of staff and customers Find out the exit way quickly in case of emergency Body injuries, hard for old aged people and kids Make sure exit in single line 4 Constant training 4 LB 05/03/2020 1.5 MONTHS Handling chemicals & Hazard products Burn, toxic fumes Injury with burn and negative influences on body with fumes. Following the described procedure 2 SDS- Training- At least 6 months 2 LB 05/03/2020 05/09/2020 Risk Analysis matrix – Level of risk Identified Hazards Risk Assessment Risk Score Risk Level Action Likelihood (L) Consequence (C) L x C The doughnut mixer is not guarded and the mixing bowl could be accessed when the machine was operating Frequent use 3 Major 3 3x3=9 Catastrophic indicates unacceptable level of risk. Controls must be immediately implemented or the risk eliminated (i.e. cease activity) Substitution or Engineering Evacuation of customers 1 3 3 Moderate - indicates conditional acceptability. Further risk control measures should be considered, and existing controls should be monitored /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx

Chemical handling 1 4 4 Moderate indicates conditional acceptability. Further risk control measures should be considered, and existing controls should be monitored Security of cash 3 3 9 catastrophic - indicates unacceptable level of risk. Controls must be immediately implemented, or the risk eliminated (i.e. cease activity) Definitions Likelihood L Score Consequence C Score Risk Score (L x C) Hierarchy of Risk Controls Rare (Monthly) 1 Minor – e.g. small cut, first aid treatment only 1 Elimination is a permanent solution and should be attempted in the first instance. Occasionally (Weekly) 2 Moderate – e.g. sprained ankle, one day off required 2 Substitution involves replacing the hazard or environmental aspect by one of lower risk. Frequent (Daily) 3 Major – e.g. loss of limb or bodily function 3 Engineering controls involve physical barriers or structural changes to the environment or process. Constant (Hourly) 4 Catastrophic – e.g. fatality 4 Administrative controls reduce hazard by altering procedures and providing instructions. Personal protective equipment last resort or temporary control. LEGEND • Minor/no risk (risk score 1-2) – is acceptable. No further action on risk control measures is necessary • Moderate risk (risk score 3-4) - indicates conditional acceptability. Further risk control measures should be considered and existing controls monitored • Major risk (risk score 5-6) - indicates unacceptable level of risk. Controls and measures must be developed and implemented in the short to medium term • Catastrophic risk (risk score 7-16) - indicates unacceptable level of risk. Controls must be immediately implemented or the risk eliminated (i.e. cease activity) /var/filecabinet/temp/converter_assets/6b/c5/6bc518904edc07c31daa42aa943f26652ea069c5.docx