Project_charter_(5000)[1]
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School
Humber College *
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Course
5012
Subject
Information Systems
Date
Dec 6, 2023
Type
docx
Pages
15
Uploaded by SuperHumanMetalOryx26
Project
Charter
Project Name:
Team
Number:
Date:
Humber College, Faculty of Applied Sciences & Technology - Project Management Post Graduate Program
1. Project Purpose/Background
Humber College, Faculty of Applied Sciences & Technology - Project Management Post Graduate Program
1
2. Strategic Alignment
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3. Project Scope
a.
Final Deliverable
(Describe the final deliverable of your project including success criteria)
The final deliverable of an on-campus daycare project at Humber College is a fully
operational daycare facility that meets all regulatory requirements and is ready to
provide high-quality childcare services to the college community at an affordable
price.
This encompasses several key components and considerations:
1. Completed Daycare Facility:
Fully functional daycare facility including
classrooms, play areas, sleeping rooms, and outdoor play spaces.
2. Licensing and Regulatory Compliance:
The daycare must have obtained all
necessary permits and licenses from relevant municipal and provincial authority
bodies by demonstrating that the daycare complies with health, safety, and
educational regulations.
3. Qualified Staff:
The daycare should have hired and trained qualified full-time
childcare professionals and part-time workers. And, their background verification
should have been completed.
4. Health and Safety Measures:
Health and safety protocols should be in place,
covering areas such as illness prevention, first aid, child supervision, and security
measures.
5. Enrollment and Capacity Management:
The daycare should have maintained
an enrollment system and admission criteria. Capacity management measures should
be followed to ensure the safety and well-being of all children while maintaining
appropriate staff-to-child ratios.
6. Quality Assurance:
Plans for periodical and non-periodical quality checks should
be established to ensure the quality of the service and continuous improvement of the
daycare service.
b.
Project Customer(s)
(The “customer” uses the final deliverable of your project. The customer can be within the
organization or external)
c.
Project
Decision Criteria
(Identify the priority from the triple constraint of time/cost/scope and justify)
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4. Assumptions
(Describe the assumptions – what you believe to be true at the time of planning your project- Justify)
Childcare are better than home-based child care settings for children’s
development. The development is somewhat better for cognitive and language
development and better for pre-academic skills involving letters and numbers
because there are professional teachers guiding the child while being in the
daycare.
Licensed child care centers provide better quality childcare than those do not
meet the standards because this provide one to one child to adult tutoring.
Families with both parents works needs someone to safeguard and enrich their
development while growing up. And also on daycare they could have childhood
friends which they encounter them.
Sometimes emergency activities occur for parents and they need someone to
attend their children while they are away.
It is better if someone will guide and answer their questions. Also better for their
career development.
While being young children culture is taught with the right culture so when they
grow up they won’t be in the wrong direction.
Daycare contributes to school readiness and benefits from physical health of a
child as it lower risk of asthma by age 7 as it has spontaneous activities for the
child.
Parent especially the mother who have access their children to childcare have a
boost on their career as they have time for the participation in the workforce.
Childcare is better for social skills as they participate actively in class with their
same aged playmates.
5. Constraints
(Describe the constraints or limitations on your project. For example, are there any limitations
in terms of cost or time, or resources? Justify)
Checking enrollment and attendance regularly is important so you can maintain the one
on one child to staff teaching as attendance fluctuate from day today.
To overcome difficult parents, we must be willing to listen to them with open and honest
communication. The daycare muse provide clear policies and guidelines the parents will
follow when difficult situation happens. Upon any conflicts the daycare should be
prepared to enforce fairly and consistent judgement.
It’s important to regularly review and update the policies to ensure the effectiveness
from changes in surroundings.
Cleanliness and well-organized space, and closely monitoring the children to prevent
any sickness, accidents and injuries.
Managing behavior and discipline of children is difficult at times but by recording
children behavior and track progress, you can establish where to start to use positive
reinforcement and finally give rewards to outstanding children.
Providing outdoor activities should be simple and safe so that there will be no accidents
to occur.
Effective communication with parents by informing parents about child’s progress is
important so that the parents can have a good assessment of their children.
Ensuring compliance with government regulations is important to make sure the quality
and standard of the daycare is maintain or upgrade. Any related to health and safety,
food safety and child protection must be enforce strictly and up-to-date policies so there
will be no unnecessary occurrences in the daycare.
Managing the budget costs affects the procurement of daycare items. Buying by bulk
can negotiate discounts with suppliers. Managing the utility bills or tracking expenses
and revenue will lessen extra cost.
Hiring and retaining qualified staffs as offering competitive salaries and benefits will be
costly but will provide high quality care to the children.
Humber College, Faculty of Applied Sciences & Technology - Project Management Post Graduate Program
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6. Project Resources (Major Stakeholder(s)
(Describe who will be working on your project. Who is the project manager? Who is the
sponsor? Who is on the team? What other stakeholders will be involved or impacted by your
project? Expand the table if necessary)
Stakeholder/Title
Role in Project
Humber College Administration (President,
Vice-President and other senior officials)
To provide overall leadership and support for the
daycare project. They set the strategic direction and
allocate resources for establishing the project and
ongoing operation.
Faculty and Staff
Faculty and staff members who use daycare services
for their children. Their support is essential in terms
of both demand for the service and the potential
advocacy for the project. They contribute to
providing valuable input into the daycare’s design
and policies.
Students.
Students who are parents or expectant parents can be
potential users of the daycare. Their input is valuable
to understand the specific needs and preferences of
student-parents. They may also benefit from
affordable childcare services.
Students who are willing to work part-time in the
daycare. Through this students will benefit by earning
in their free time, which they can utilize for the living
expenses.
Childcare Professionals
Experienced childcare professionals will be employed
on a full-time basis to provide guidance to the part-
time workers (students) in caring for children. They
also ensure the safety, education, and well-being of
the children attending the facility.
Regulatory Authorities
Provincial and municipal regulatory authorities
oversee facilities and ensure they meet safety and
educational standards. They grant licenses and
conduct inspections to ensure that the daycare
complies with regulations.
Health and Safety Officials
Health and safety officials, both within the college
and external agencies, ensure that the daycare facility
maintains a safe and healthy environment for
Children and staff.
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7. Budget
(Provide a high level estimate of the overall cost of your project- Justify by defining the threshold of your
estimate)
8. Schedule Milestones
(What are the key deliverables of your project and the deadline dates?)
S.
No
Key deliverables
Deadline
1.
Applications and Licenses
February 2024
2.
Approval from Humber
Management
December 2023
3.
Finding Sponsors
December 2023
4.
Location selection
December 2023
5.
Marketing
March 2024
6.
Interior Designing
January 2024
7.
Toys and Furniture
January 2024
8.
Equipment Assembling
January 2024
9.
Staff Hiring
January 2024
10.
Staff Training
February 2024
11.
Digital applications
April 2024
12.
Daycare Start date
May 2024
9. Risks
(Identify any initial risks that may impact your project)
To start an on-campus daycare business we need to follow the guidelines and reach the goals
carefully to avoid the risks which creep the project if it is not managed properly. The following are the
possible categories of risks which occurs in initial stage of starting an on-campus daycare business.
Strategic Risks:
1.
Delay of getting licenses may interrupt the scheduled milestones.
2.
Lack of child daycare knowledge will violate the laws and regulations of both the federal and
provincial government policies.
3.
Delay in getting approval from the Humber Institution as it is on-campus daycare.
4.
Change in government laws.
5.
Sorting out the better location for easy access and getting approval from Humber Institution.
6.
Hiring the wrong staff may affect the whole business.
Financial Risks:
1.
Finding a funding sponsor for daycare business.
2.
Not maintaining the cash flow in an efficient way.
3.
Financial mismanagement.
4.
Inhibiting Insurance liability for staff and Children.
5.
Employee misconduct may withdraw applications of the children.
Compliance Risks:
1.
Not maintaining staff to child ratio.
2.
Hiring staff who don’t have appropriate education and experience.
3.
Getting Zone approval from the Humber Management as it is for children.
4.
Not maintaining proper records in compliance with federal and provincial laws.
Health and Safety Risks:
1.
Inadequate supervision.
2.
Failure to change clothing or diapers.
3.
Failure to provide hygiene toilets.
4.
Failure to provide proper nutrition.
5.
Unsanitary environment.
6.
Small objects cause a choking hazard to the Infant.
7.
Allergy risks.
8.
Allowing an unauthorized person onto the premises.
Operational Risks:
1.
Staff Shortage.
2.
Manually entering customer information will affect billing and attendance.
3.
External events like weather will damage the business.
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10.
Organizational Interdependencies
(Are there any relationships between your project and other projects or operational processes within
the organization or outside the organization?)
Humber College, Faculty of Applied Sciences & Technology - Project Management Post Graduate Program
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11.
Approval
Sponsor Signature
Date
Comments
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