Job Analysis and JD Template

JOB ANALYSIS AND JD TEMPLATE 1. Employee Name: Angela John Elkerton 2. Title of Job: Senior Software Engineer JOB ANALYSIS QUESTIONNAIRE

Job Analysis Questionnaire 3. Division: Engineering and Development 4. Location of Work: ATS Corporation, Cambridge 5. Hours of Work/Shift Work: Monday to Friday, 9:00 AM - 5:00 PM 6. Name and Title of your Supervisor Jerry Chen, Human Resource Manager PART “A” – JOB DESCRIPTION 1. JOB SUMMARY In a few words, provide a general description of your job. In other words, what do you do? Develop high-quality software solutions, applying expertise in programming languages and frameworks. Analyze complex technical problems and devise effective solutions, ensuring software functionality and efficiency. Conduct thorough code reviews to maintain code quality, identify issues, and mentor junior developers. 2

Job Analysis Questionnaire ● Bachelor’s or master’s degree in computer science, Software Engineering, or related field. ● Proficiency in programming languages such as Java, Python, C++, or others relevant to the job requirements. ● Strong understanding of software architecture, data structures, and algorithms. ● Experience with software development methodologies (Agile, Scrum, etc.) and version control systems (Git, SVN). ● Excellent problem-solving skills and ability to work independently or in a team environment. ● Effective communication skills to collaborate with team members, stakeholders, and clients. ● Demonstrate a strong understanding of HR principles, employment laws, and best practices and provide guidance on salary structures, incentives, and bonus programs. ● Address employee concerns, conflicts, and grievances confidentially and in a timely manner and ensure adherence to labor laws, regulations, and ethical standards. ● Develop, update, and communicate HR policies in accordance with legal requirements, ensuring transparency and adherence. ● Monitor diversity metrics and conduct employee surveys to foster inclusivity; implement succession planning programs to identify and nurture talent for pivotal roles. 4

Job Analysis Questionnaire 2. List the essential duties of your job that you regularly perform, indicating for each the frequency. Frequency ESSENTIAL DUTIES ✔ Daily ❑ Weekly ❑ Monthly ❑ Write, test, and debug code daily, ensuring project progression and functionality. ❑ Participate in daily reviews, maintaining code quality and prompt issue identification. ❑ Analyze and resolve defects daily, collaborating for timely solutions and progress. ❑ Engage in daily meetings, fostering effective team communication and collaboration. ❑ Daily ✔ Weekly ❑ Monthly ❑ Contribute to sprint planning, outlining tasks and setting weekly priorities. ❑ Update technical documents weekly, ensuring accuracy and project progress reporting. ❑ Collaborate weekly with QA teams, ensuring test case review and issue resolution. ❑ Allocate time weekly for code review and optimization, enhancing readability and efficiency. ❑ Daily ❑ Weekly ✔ Monthly ❑ Monthly analysis identifies bottlenecks, implementing optimizations for enhanced efficiency. ❑ Participate in monthly reviews, providing feedback and contributing to project status reports. ❑ Dedicate time monthly for learning, attending workshops, and staying updated with emerging technologies. 5

Job Analysis Questionnaire Describe: ☐ ☐ ✔ Undergraduate University Level – Three years or equivalent Describe: Completion of a three-year bachelor's degree equips individuals with foundational software engineering knowledge, including programming skills, system design, and problem-solving abilities, essential for roles as Senior Software Engineers. ☐ ✔ ☐ Undergraduate University Level – Four years or equivalent Describe: A four-year bachelor's degree in computer science or a related field offers advanced training in software engineering, equipping individuals with in-depth expertise, advanced problem-solving abilities, and practical experience essential for successful careers as software engineers in diverse technical environments. ✔ ☐ ☐ Graduate level Describe: ☐ ☐ ☐ Other – Specify: ☐ ☐ ☐ SUPERVISOR’S COMMENTS ON QUESTION # 1 Are the responses to this question: ✔ Complete Incomplete ☐ Do you agree with the responses? ✔ Yes No ☐ Comments: The employee has offered comprehensive and precise details about their education, demonstrating a strong grasp of the necessary qualifications. The provided information is clear, specific, and in perfect alignment with the job requirements 7

Job Analysis Questionnaire Supervisor’s Initials: JC QUESTION NO. 2 – EXPERIENCE A) How many months and/or years of experience (acquired either on the job or elsewhere) are needed to acquire the skills necessary to do your job satisfactorily? (i.e. the time required to learn internal and external procedures, resources, as well as specialized skills). PERIOD OF TIME PREVIOUS RELATED EXPERIENCE ON THE JOB EXPERIENCE up to one month over 1 up to 3 months over 3 up to 6 months over 6 months up to 1 year over 1 up to 2 years Practical experience in HR functions. over 2 up to 3 years Proficiency in their programming languages and tools over 3 up to 4 years Have a deep understanding of programming languages, software architecture, and design patterns. Demonstrating leadership and strategic HR expertise. over 4 up to 5 years over 5 years – specify: SUPERVISOR’S COMMENTS ON QUESTION # 2 Are the responses to this question: ✔ Complete Incomplete ☐ Do you agree with the responses? ✔ Yes No ☐ 8

Job Analysis Questionnaire NEVER SOMETIME S OFTEN ALWAYS Follow specific instructions or procedures Yes Consult with your colleagues Yes Use well-defined methods from a number of established procedures or guidelines Yes Modify or change established methods, procedures or guidelines Yes Develop new solutions for which there are no guidelines or precedents Yes C) When there is a situation you have not encountered before, what do you do? Check all responses that apply. NEVER SOMETIME S OFTEN ALWAYS I ask my supervisor what to do Yes I consult with my colleagues (team) Yes I read manuals and figure out what to do Yes I decide what to do based on my previous experience and by checking guidelines or precedents Yes I research or consult a number of sources to make the best choice/decision Yes D) How often must you make decisions or judgments where the outcome is unpredictable? Check one only, and give an example. 10

Job Analysis Questionnaire SELDOM OCCASIONALLY Yes FREQUENTLY Explanation: unpredictable decisions when architecting complex software systems, balancing various factors like performance, scalability, and user experience to ensure optimal outcomes. SUPERVISOR’S COMMENTS ON QUESTION # 3 Are the responses to this question: ✔ Complete Incomplete ☐ Do you agree with the responses? ✔ Yes No ☐ Comments: The employee has accurately described the decision-making authority and problem-solving approach. The outlined steps for encountering new situations demonstrate a proactive and resourceful attitude. Supervisor’s Initials: JC QUESTION NO. 4 - KNOWLEDGE - MACHINERY, EQUIPMENT AND PROCESS This question measures the knowledge required in your job for the machinery, equipment and processes you use in order to complete your assigned tasks. It considers both the type of machinery and equipment used and the extent to which you are responsible for having an in- depth understanding of how your machinery and equipment functions, and of how your machinery and equipment interrelates with other pieces of machinery and equipment. Choose this statement which best describes the knowledge required in respect of machinery and equipment and process in your job. ____ The job requires a basic knowledge of the operation and care at machinery or equipment; the basic operation for data entry and retrieval; a basic knowledge of process using standard procedures. ✔ The job requires the operation and/or care and proper usage of machinery; and adapting applications by using standard software; requires overall understanding of how process works; is able to identify machinery and/or for problems; seeks out more 11

Job Analysis Questionnaire Duratio n Frequency Give examples of mental effort: Approx. hrs/day Once in a while Several times daily Most working hours Algorithm Optimization Yes Code Debugging Yes Client Interactions Yes B) Are there interruptions or distracting influences? Please explain: While meetings, emails, instant messages, and collaborative discussions, which can disrupt me focused work and concentration SUPERVISOR’S COMMENTS ON QUESTION # 5 Are the responses to this question: ✔ Complete Incomplete ☐ Do you agree with the responses? ✔ Yes No ☐ Comments: The acknowledgment of interruptions aligns with the common work environment, demonstrating awareness of potential challenges. Supervisor’s Initials: JC 13

Job Analysis Questionnaire QUESTION NO 6 PHYSICAL ACTIVITY A) Not taking into account exceptional circumstances, does your job require? Examples of physical activities: Up to and including 1 hr/day Over 1hr up to 2 hrs/day More than 2 hrs/day Work in a seated position; driving a car; observation; Specify: Usually work at computers and desks, requiring them to sit for extended periods of time and write code, debug software, and collaborate with team members while seated. ☐ ☐ ✔ Use of manual tools such as a saw, pliers, hammer, etc.; lifting of light materials (less than 5 kg.); driving of a truck, tractor; operation of the controls of a machine; sweeping, cleaning, shovelling. Specify: ☐ ☐ ☐ Use of tools such as an asphalt rake, etc.; lifting of materials of moderate weight (over 5 kg up to 10 kg); climbing a ladder; pushing or pulling of carts; moving of equipment or patients in a wheelchair. Specify: ☐ ☐ ☐ Use of tools such as a sledge hammer; lifting of heavy materials (over 10 kg); operation of pneumatic tools; pushing or holding large equipment; working in a difficult position (leaning, crouching, etc.). ☐ ☐ ☐ 14

Job Analysis Questionnaire Comments: The description aligns with the nature of their work, which primarily involves sitting at a desk and working on computers. There are no discrepancies noted. Supervisor’s Initials: JC QUESTION NO. 7 – SUPERVISION OF OTHERS A) Which statement best describes your responsibility for supervision of the work of others? Note that training of others is included in contacts. No responsibility for supervision of others ✔ Supervise others who do essentially the same work Supervise others who hold different positions within the same area of activity Supervise others who hold different positions within different area of activity Other – Specify: B) Does your job require you to perform any of the following: Please include staff, students, volunteers, contractors, etc. when answering the questions. Frequency Rarely Occasionally Regularly To Whom? (Job Title) Provide guidance, instruction, and direction to others Yes Team members, junior staff, and departmental employees 16

Job Analysis Questionnaire Schedule and/or coordinate work of others Yes Departmental teams, project groups, and staff members Assign work and/or personnel Yes Team Members Maintain quality, accuracy, quantity of work of others Yes Team Members, Contractors Develop work procedures and training for others Yes Students, Team Members, New Joinee Other - Specify C) How many people do you supervise? 6-10 Members SUPERVISOR’S COMMENTS ON QUESTION # 7 Are the responses to this question: ✔ Complete Incomplete ☐ Do you agree with the responses? ✔ Yes No ☐ Comments: The employee has provided complete and accurate information regarding their supervision responsibilities. The details about the frequency and to whom they provide guidance, instruction, and direction are clear. The number of people supervised is also specified Supervisor’s Initials: JC QUESTION NO. 8 ACCOUNTABILITY It is recognized that innocent errors can happen when carrying out job duties. Such errors are not classed as careless mistakes and are not punishable. A) Which statement best describes the likely consequences of an error in dealing in your work? Please give examples of significant errors which could be made in the your job and indicate the consequences such as delays, financial loss, effect on others, disruption or delay of service, or loss of time or resources. 17

Job Analysis Questionnaire Others could suffer permanent physical/psychological impairments; probable errors could involve major expenditure of time or resources or cause severe embarrassment with in the organization. Explain: Critical errors leading to system failures, crashes, or loss of crucial data. These errors could have devastating consequences, causing significant financial losses, severe disruption of services, and long-term reputational damage. The embarrassment and loss of trust within the organization and the user base would be substantial. QUESTION NO 9 – CONTACTS From the list below, identify the usual contacts you are required to make in your job. Communication skills include oral presentations, writing, listening and/or observation skills. Choose the words that best describe the nature or purpose of your contact from the following list of words: Obtain or hand out information 1 Problem solving for others 4 Counsel 7 Explain and exchange information 2 Interpret/resolve conflicts 5 Mediate/Negotiate 8 Handle complaints 3 Teach/train 6 No contact 9 Contacts Explain the purpose or nature of contact Business representatives 1 Clients 8 Contractors/Suppliers 2 Employees in the same department as yours 4 Employees in another department 5 Family 9 19

Job Analysis Questionnaire General public 9 Heads of departments (other than yours) 7 Patients 9 Other Professionals 6 Representatives of professional agencies/governments 9 Salespersons 2 Students 6 Teachers 9 Volunteers 6 Other – Specify: SUPERVISOR’S COMMENTS ON QUESTION # 9 Are the responses to this question: ✔ Complete Incomplete ☐ Do you agree with the responses? ✔ Yes No ☐ Comments: The employee has accurately identified the usual contacts in their job and provided appropriate explanations of the nature or purpose of each contact. The responses are complete and reflect the diverse range of communication skills required for various interactions Supervisor’s Initials: JC A) Do you work: Year round Spring Summer Fall Winter ☐ Equally indoors and outdoors ✔ ✔ ☐ ☐ ☐ ☐ Always indoors ☐ ☐ ☐ ☐ ✔ ☐ Outdoors more often ☐ ☐ ✔ ☐ ☐ ☐ Indoors more often ☐ ☐ ☐ ✔ ☐ B) Are you exposed to any of the following conditions: ☐ Foul language/Verbal abuse 20