BUS610 Week 5 Discussion 2.
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University Of Arizona *
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610
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Information Systems
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Nov 24, 2024
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Virtual Meetings [WLOs: 1, 2] [CLOs: 5, 6]
Prior to beginning work on this discussion, read Chapter 10: Organizational
Design and Change about organizational designs and changes, read the article How to manage a virtual work environment
Links to an external site.
and watch this video on Virtual Meetings. In an increasingly dispersed
work environment, most organizations have had to adapt to virtual business meetings. Conducting meetings online requires some adaptations to ensure the meeting is productive and inclusive. Employees may become disengaged if there is not extra effort to ensure all people feel included.
The Virtual Meeting video gives an example of a virtual team meeting for a finance group. Pay particular attention to what the meeting organizer does to help the participants be engaged.
BUS610: Week 5 Virtual Meeting Transcript
Links to an external site.
For your discussion, describe the evolution of virtual meetings in a post-
pandemic environment. What are the limitations associated with virtual meetings? Does a virtual meeting provide an acceptable alternative to in-
person meetings, or does it depend on the organizations? Provide examples of three technological enhancements that have had the greatest
impact on virtual meetings.
Guided Response:
Respond to at least two of your classmates by commenting on their posts. Though two replies are the basic expectation for the introduction discussion, for deeper engagement and learning, you are encouraged to provide responses to any comments or questions others have given to you. Remember, continuing to engage with peers and the instructor will further the conversation and provide you with opportunities to demonstrate your content expertise, critical thinking, and real-world experiences with this topic. Continue to monitor the discussion forum until Day 7 and respond to anyone who replies to your post.
Virtual meetings have become an important part of company operations after the pandemic. Virtual meetings, initially driven by the epidemic, have now become a widely accepted and commonly used form of communication, both within organizations and for interacting with external
parties. The continuation of this change has persisted beyond the initial urgency of the epidemic due to the benefits of remote collaboration and the widespread use of virtual meeting platforms. Many businesses have widely adopted hybrid work models, which combine remote and in-person
work. This approach has emphasized the importance of virtual meetings for connecting geographically separated teams. Ongoing technical progress has improved virtual meeting experiences with enhanced functionalities, increased security measures, and a more intuitive user interface.
Virtual meetings have specific constraints. Virtual meetings lack personal connection and physical presence, making it challenging to build relationships and foster trust. Technical concerns, such as internet connectivity issues, disruptions in audio or video transmission, and faults in the platform being used, can hinder the efficacy of virtual meetings. There is concern about virtual meeting fatigue due to the frequent online meetings potentially causing mental exhaustion (Karl, Peluchette & Aghakhani, 2022). The effectiveness of virtual meetings as a replacement for in-person meetings depends on the specific circumstances and goals of
the organization. Virtual formats are effective for routine team updates, project status meetings, training sessions, and multinational collaborations, saving time and resources. Conversely, direct interpersonal
communication is generally deemed more suitable for significant negotiations, intricate problem-solving dialogues, activities aimed at fostering teamwork, and occasions that necessitate physical proximity. Virtual meetings have been significantly influenced by three technological breakthroughs. First, high-definition video and audio have improved. Second, advanced screen sharing and collaboration features make virtual interactions more efficient and fluid. Finally, end-to-end encryption and multi-factor authentication have improved virtual conference security. These developments are crucial for protecting sensitive information and maintaining privacy during virtual meetings.
References
Karl, K. A., Peluchette, J. V., & Aghakhani, N. (2022). Virtual work meetings during the COVID-19 pandemic: The good, bad, and ugly. Small Group Research
, 53
(3), 343-365.
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