BSBPMG430 Project Portfolio

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Institut Megatech *

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BSBPMG532

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Information Systems

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Jun 12, 2024

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UNDERTAKE PROJECT WORK BSBPMG430 STUDENT VERSION PROJECT PORTFOLIO
First published 2021 RTO Works www.rtoworks.com.au hello@rtoworks.com.au 0452 157 557 © 2021 RTO Works This resource is copyright. Apart from any fair dealing for the purposes of private study, research, criticism or review as permitted under the Copyright Act 1968, no part may be reproduced by any process without written permission as expressed in the RTO Works License Agreement. The information contained in this resource is, to the best of the project team’s and publisher’s knowledge true and correct. Every effort has been made to ensure its accuracy, but the project team and publisher do not accept responsibility for any loss, injury or damage arising from such information. While every effort has been made to achieve strict accuracy in this resource, the publisher would welcome notification of any errors and any suggestions for improvement. Readers are invited to write to us at hello@rtoworks.com.au . Business Works is a series of training and assessment resources developed for qualifications within the Business Services Training Package.
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Contents Section 1: Project scoping and planning 6 Section 2: Project management plan 11 Section 3: Implementation activities 19 Section 4: Project finalisation 24 BSBPMG430 Undertake project work | 4| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
Student name: Tutchai boonkerd Assessor: Mohammad Mabrur Hossain Date: 5 June 2024 Business this assessment is based on: Native Bush Spices Australia Name of project: Native Bush Spices Australia New website BSBPMG430 Undertake project work | 5| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
Section 1: Project scoping and planning Provide an overview of the organisation. Include their: Mission Goals Objectives Operational context Mission: The company’s mission is to provide organically certified products at a reasonable cost to more households across Australia. Goals: Their major goal or vision is to get more Australians to go organic. Objectives: The company’s overall business objectives for the next three years are to increase sales and create brand awareness, develop a broader product range, as well as expand into overseas markets, most likely Hong Kong, Japan and Singapore. Operational context: The company’s target customers are those that enjoy gourmet foods. The age range of Australian consumers buying products is between 35 and 65.Most consumers are health conscious, care about protecting the environment and have an average annual income of $80,000. Give the rationale for the project The rationale for the project to develop a new website for Native Bush Spices Australia is to support the company's overall business objectives and expansion strategy. The current website is described as very basic and limited in functionality, which hinders the company's ability to increase sales, create brand awareness, and reach a wider customer base. Business objectives Relationship of project to the organisation's objectives The project to develop a new website directly aligns with these business objectives and plays a crucial role in achieving them. Here's the relationship of the project to the organization's objectives: Increase sales and create brand awareness: The new website will feature an improved user interface and a shopping cart functionality, allowing customers to conveniently purchase products online. By enhancing the online shopping experience, the website can attract more customers, increase sales, and generate revenue. Additionally, the website will serve as a platform to showcase the company's brand, products, and their unique qualities, contributing to brand awareness and recognition. BSBPMG430 Undertake project work | 6| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
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Define the project scope The project scope encompasses the following elements for the website: 1. Content Development 2. Integration of New Photos and Videos 3. Website Development 4. Logo Design 5. Implementation of Shopping Cart Functionality Relationship to other projects Include dependencies Project Scope: The project scope involves developing a new website for Native Bush Spices Australia, which includes features such as a shopping cart for online product ordering, access to recipes, and information about the health benefits of bush spices. Project Classification: The Operations Manager has classified the website development project as a Medium Project. Project Team: The project team for the website development consists of yourself (the Marketing Coordinator), the Customer Service Officer, and the Operations Manager. Shopping Cart Requirement: The Operations Manager has advised that the website should include a shopping cart feature. Access to Recipes and Health Information: The Operations Manager has also specified that customers should be able to access recipes and general information about the health benefits of bush spices on the website. Stakeholders Outline the project stakeholders and clearly define the project staff Project Stakeholders: 1. Operations Manager 2. Marketing Coordinator 3. IT Support 4. Website Developer 5. Designer 6. Customer Service Officer 7. Two Administration Staff 8. Content Writer 9. Project Staff: BSBPMG430 Undertake project work | 7| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
Operations Manager 1. Marketing Coordinator 2. IT Support 3. Website Developer 4. Designer 5. Customer Service Officer 6. Two Administration Staff 7. Content Writer Resources The additional resources that will be needed Market Research: Allocating resources for market research can help gather insights into customer preferences, competitors' websites, and industry trends. This information will inform the design and content decisions for the website. Content Creation and Copywriting: To populate the website with engaging and informative content, you may need resources such as content creators, copywriters, and graphic designers. Branding and Logo Design: As the website development project coincides with the commissioning of a new logo, you will require resources for logo design and branding. Legislative and regulatory context including WHS considerations Food Act: Food Safety Standards: The Food Act sets out various food safety standards that business. These standards cover areas such as food handling, storage, preparation, display, and transportation. The company needs to implement appropriate measures to ensure the safety and quality of their products. Workplace Health and Safety (WHS): Occupational Health and Safety Act: This legislation sets out the general principles and obligations for ensuring the health and safety of workers in the workplace. Privacy Laws: The collection, storage, and use of consumer data and personal information must comply with Australian privacy laws, such as the Privacy Act. Australian Consumer Law (ACL): The ACL provides a framework for protecting consumer rights and promoting fair trading practices in Australia. It sets out rules relating to product safety, consumer guarantees, misleading and deceptive conduct, and unfair contract terms. Risk assessment Make a list of potential risks Unexpected project delays: Risks of unforeseen issues causing delays. Team members on extended leave: Potential disruptions due to key team members being absent. Budget overrun: Possibility of exceeding allocated project budget. BSBPMG430 Undertake project work | 8| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
WHS Ergonomic issues: Concerns related to workplace health and safety. Reporting Define the project’s reporting requirements Stage one Stage one of the project management process is triggered when a staff member identifies the need to solve a problem, improve a process or implement a new service. It defines what the project will attempt to achieve based on appropriate business justification. Key tasks involved in this phase include: Making an initial assessment of project size and required staff. Completing a project scoping using the project scope template included in the project portfolio documentation suite. Stage two The purpose of this phase is to determine how the project will be executed. This means developing a project management plan based on the project scope. The Australian Native Bush Spice project management template included in the project portfolio documentation suite should be use. Essentially the preparation of a detailed model of the work required to achieve the project objectives is required and confirmation of the budget and project arrangements suggested in the Business Case. Risks are also defined and documented in a risk management plan A detailed schedule is also prepared. Stage three The purpose of this phase is to implement the project. Regular reports of the progress of the project should be provided to relevant staff, as well as regular meetings as outlined in the project management plan. Stage four This is the final phase of the project and is the formal closure of the delivery component of the project. It has two main outcomes: The handover of project outputs to the operational areas responsible for ongoing support and maintenance (if applicable to the project); and The evaluation of the success of the project. The evaluation of the success of the project is important part of the project. The actual project outcomes and cost must be compared with the planned outcomes and determine whether what was achieved by the project was worth the amount invested. BSBPMG430 Undertake project work | 9| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
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Project management tools and system to be used Outline the project management system, tools or methods you will use to file documentation and share information for this project Online Project Folder: Establish an online project folder or shared drive where all project-related documentation, including project plans, reports, meeting minutes, and other relevant files, can be stored and accessed by the project team. This can be implemented using cloud storage services like Google Drive, Dropbox, or SharePoint. Seek clarification from your supervisor in relation to any queries and issues you have relating to the project and its parameters. Summarise your queries here before sending the communication. Attach evidence of this in this section. E.g. emails, online chats. Dear Operations Manager, I wanted to reach out to discuss a few important details regarding the website project to ensure its smooth execution. I kindly request your guidance and clarification on the following points: Project Scope: Could you please provide more information regarding the desired features, functionalities, and specific requirements for the new website? It would be helpful to understand the extent of shopping cart functionality, content management system requirements, and any considerations for search engine optimization. Timeline: Can you please share the expected timeline for website development, including key milestones and deadlines? Having a clear understanding of the timeline will allow us to plan and manage the project effectively. I greatly appreciate your support and guidance in addressing these queries. Your input and direction will be invaluable in ensuring the successful execution of the website project. Thank you for your attention to this matter. I look forward to your response. Kind regards, Jeep Attach: Evidence of communication with supervisor re project issues or parameters Project management documents reviewed if not using the Simulation Pack. Screenshots of online file organisation to date BSBPMG430 Undertake project work | 10| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
BSBPMG430 Undertake project work | 11| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
Section 2: Project management plan Title Native Bush Spices Australia Background Provide a brief explanation of the background of the project. Currently the business is selling its products through a number of small supermarkets and health stores throughout Australia. The company also has a very basic website that includes four pages: home, about us, products and contact details. The company has long wanted to commission a new logo, and it has been decided to do this now, in conjunction with the new website. The Native Bush Spices marketing team will then use the logo across all of the company’s communication. It has been allotted a budget separately from the website, but it is understood that the company that designs the website will also design the new logo too. BSBPMG430 Undertake project work | 12| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
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Objectives Benefits that the project intends to achieve The objectives of the website project for Native Bush Spices Australia are aligned with the company's overall business objectives and expansion strategy. The project aims to achieve the following benefits: Increased Sales and Brand Awareness: The website will serve as an online platform for selling Native Bush Spices' organic products directly to customers. By providing a user-friendly shopping cart functionality, the project intends to boost sales and create brand awareness among a wider audience, both within Australia and potentially in overseas markets. Improved Customer Experience: The website will be designed to provide a seamless and convenient shopping experience for customers, allowing them to browse products, place orders, and track deliveries easily. How the success of the project will be measured Describe the measure(s) that will used to indicate that the project has been successfully completed The following KPIs will be used to indicate that the project has been successfully completed: Sales Growth: Increase in online sales revenue compared to the pre-project period. This KPI will measure the effectiveness of the website in driving sales and generating revenue for Native Bush Spices. Activities and Milestones List the major activities, scheduled start, scheduled finish and who has been assigned accountability. Project area Actions Responsibility Scheduled start Scheduled finish Content Creation and Management The content writer will work on creating and managing the content for the website, adhering to the scheduled start and finish dates. Marketing coordinator and content writer 5 June 2024 10 June 2024 New photo and video Arrange for a professional photographer to capture high-quality product photos and videos. Photography 1 June 2024 10 June 2024 BSBPMG430 Undertake project work | 13| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
Project area Actions Responsibility Scheduled start Scheduled finish Website development. Create a visually appealing and user- friendly website design that aligns with the company's branding and add shopping cart for new website. Web Developer 5 June 2024 15 June 2024 Logo Development requirements Research and gather inspiration for logo design Create a new logo that represents the brand identity Marketing coordinator Graphic Designer/Logo Designer 5 June 2024 12 June 2024 BSBPMG430 Undertake project work | 14| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
Project Budget Include the approved project budget. Cost area Details Estimated cost Content Creation and Management The content writer will work on creating and managing the content for the website, adhering to the scheduled start and finish dates. 1,000 New photo and video Arrange for a professional photographer to capture high- quality product photos and videos. 1,500 Website development. Create a visually appealing and user-friendly website design that aligns with the company's branding and add shopping cart for new website. 12,000 Logo Development requirements Research and gather inspiration for logo design Create a new logo that represents the brand identity 1,000 Risk management plan Risk assessment legend BSBPMG430 Undertake project work | 15| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
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List the major risks identified from the business case, as well as consequences of the risk occurring. Use the risk assessment legend to establish severity and likelihood. Document risk treatment/control measures. Include at least one WHS risk. Risk Likelihood Severity Treatment/control methods Unexpected project delays 2 6 Remote, might monitor and following action and timeline Team members taking extended leave 3 2 Low Budget overrun 2 6 Remote, Monitor by Regular Financial Reporting and meeting WHS Ergonomic 3 3 Low Attach: Email to supervisor requesting approval to proceed Email to team outlining plans and responsibilities Screenshots of online file organisation to date BSBPMG430 Undertake project work | 16| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
Subject: Approval Request Dear Project Manager, I wanted to provide you with an update on the project and seek your approval to proceed with the adjusted project scope and management plan. Attached to this email, you will find the adjusted project scope and management plan for your review. I kindly request your prompt attention and approval to move forward with the project. Thank you for your consideration. I look forward to discussing the details further in our upcoming meeting. Best regards, Jeep Subject: Project Plans Dear Team, Good morning, Everyone. We have outlined the actions, responsibilities, and scheduled timelines for each project area to ensure a smooth and efficient execution. Attached to this email, you will find the Project Plans and Team Responsibilities document. Please review your assigned responsibilities carefully and take note of the scheduled start and finish dates for each task. If you have any questions or require further information, please don't hesitate to reach out to me or the project coordinator. Thank you for your dedication and commitment to this project. With our collective efforts, I am confident that we will achieve our objectives successfully. Best regards, Jeep BSBPMG430 Undertake project work | 17| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
Section 3: Implementation activities Which implementation activities did you complete? List these here and provide evidence of each one (minimum two) First Contact with Development: Evidence: Email communication with the development team on June 5, 2024. First Draft Logo: Evidence: Logo design file received on June 7, 2024. Collaboration with the designer to discuss logo design requirements and preferences. Received the first draft of the logo design from the designer. Reviewed the initial design and provided feedback for revisions. Project Status Report Project name Native Bush Spices Australia New website Project Manager Mabrur Hossain Project Objective The objectives of the website project for Native Bush Spices Australia are aligned with the company's overall business objectives and expansion strategy. The project aims to achieve the following benefits: Increased Sales and Brand Awareness: The website will serve as an online platform for selling Native Bush Spices' organic products directly to customers. By providing a user-friendly shopping cart functionality, the project intends to boost sales and create brand awareness among a wider audience, both within Australia and potentially in overseas markets. Improved Customer Experience: The website will be designed to provide a seamless and convenient shopping experience for customers, allowing them to browse products, place orders, and track deliveries easily. Project Progress Summary Briefly describe the Project’s progress towards meeting its target outcome during this reporting period. Anecdotal information may be provided. The project scoping phase has been successfully completed, with the marketing coordinator conducting thorough research and analysis to determine the specific requirements and features for the new website. This has laid a solid foundation for the subsequent stages of the project. Content creation and management have also commenced, with a dedicated content writer working on developing engaging and informative content for the website. The team has been actively collaborating to ensure that the content aligns with the company's objectives and appeals to the target audience. Furthermore, the website design and development phase is underway, with a skilled web developer assigned to the task. The development team has started working on translating the project requirements into a functional website, ensuring a user-friendly interface and seamless navigation. BSBPMG430 Undertake project work | 18| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
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In addition to these activities, the project team has initiated the logo design process, with the first draft of the logo already received. This milestone marks a crucial step towards establishing a consistent brand identity for Native Bush Spices Australia. BSBPMG430 Undertake project work | 19| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
Milestones Target date Actual date Impact Content Creation and Management 10 June 2024 9 June 2024 Early: The content creation and management phase was completed ahead of schedule, enabling the project to progress swiftly. New photo and video 10 June 2024 10 June 2024 On time: The delivery of new photos and videos was completed as planned, ensuring timely availability for website development. Website development. 15 June 2024 18 June 2024 This delay: There was a delay in website development, impacting the overall project timeline. Logo Development 12 June 2024 10 June 2024 Early: Logo development was completed earlier than expected, contributing positively to the project's progress. Budget Indicate total project funding, planned expenditure and actual expenditure. Total Project funding $ 16,000 Planned Expenditure for this reporting period 15,500 BSBPMG430 Undertake project work | 20| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
Actual Expenditure for this reporting period. 15,000 Remaining budget for life of project 1,000 Comments Include additional comments as required regarding overspend or surplus/underspend in this reporting period. The actual expenditure of $15,000 for this reporting period is slightly below the planned expenditure of $15,500. However, there is a concerning trend of consistently nearing the budget limit. With only a $500 difference between actual and planned expenditures, there's a minimal buffer for unforeseen expenses in the future. Any unexpected costs or deviations from the plan could lead to a budget overrun, risking the successful completion of the project within financial constraints. Risk management Include information on project risks to date. Risk Predicted likelihood Seriousness Actions to be taken Unexpected project delays 2 6 Keep track of progress and milestones regularly. Plan ahead and prepare backup solutions if delays occur. Team members taking extended leave 3 2 Train other team members to cover roles during absences. Implement a system to manage and plan leaves effectively. BSBPMG430 Undertake project work | 21| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
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Budget overrun 2 6 Monitor spending regularly. Cut costs if needed and adjust resources to avoid going over budget. Review project priorities to match available funds. Recommendations Brief statement(s) for your supervisor to consider and/or endorse as applicable. Consider implementing regular progress reviews to address unexpected delays, establish a leave management system for effective absence management, and conduct frequent budget reviews to prevent overruns. Attach: Evidence of implementation activities (if using the case study include design brief and emails to website designers for quotes) Screenshots of online file organisation to date Subject: Request for Quotation Dear We are designer, I hope you're doing well. I wanted to thank you for sending us the quote for our website development project. We have received and reviewed the proposal, and we appreciate the detailed breakdown of costs and timelines. We are currently evaluating all the quotes we have received and taking into consideration factors such as your expertise, experience, portfolio, and pricing. We aim to make a decision within the next week and will inform you accordingly. I want to express our gratitude for the time and effort you put into preparing the proposal. Your contribution to our project is highly valued. Thank you once again for your participation. If you have any questions or need further information, please feel free to reach out to us. Best regards, Jeep BSBPMG430 Undertake project work | 22| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
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BSBPMG430 Undertake project work | 23| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
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Section 4: Project finalisation Reason for closing the project Outline why this project is over The main reason for closing the project is that all the project objectives and deliverables have been successfully achieved. The website development, including the implementation of the shopping cart and checkout process, content creation and management, website design, logo design, and professional photography, has been completed within the scheduled timeline. The project team has addressed and resolved any risks and issues that arose during the project's execution. The project has also been completed within the allocated budget, with no significant overspend or underspend. Highlights and innovations What were the main highlights and innovations of this project? The main highlights and innovations of incorporating Google Calendar into this project include: Calendar Management: Google Calendar enables effective scheduling and coordination of project-related events, meetings, and deadlines. It allows team members to share calendars, send invitations, and receive reminders, improving time management and ensuring everyone is on the same page. Summary of recommendations If using the case study, one of the recommendations should be for the supervisor to agree that the project can be deemed closed. Communicate Project Closure: Notify all relevant stakeholders, including team members, clients, and other project contributors, about the project's closure. Share a summary of the project's achievements, outcomes, and any follow-up actions if necessary. BSBPMG430 Undertake project work | 24| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
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Performance against objectives Summarise the actual performance of the project against the planned performance. To summarize the actual performance of the project against the planned performance using this KPI: Compare the online sales revenue generated during the project period with the sales revenue from the pre-project period. Analyze the percentage increase in sales growth achieved during the project. Overall, the project has demonstrated strong performance against the planned objectives. It has successfully delivered a functional and visually appealing website with engaging content and effective branding. Although there was a minor delay in one aspect of the project, it did not significantly impact the overall project's success. The team's dedication and collaboration have been key factors in achieving the planned performance and ensuring a successful outcome. Performance against outcomes Describe the actual performance of the project in relation to the achievement of targeted outcomes. Were all planned targeted outcomes achieved, to what degree? The project has made significant progress towards meeting its target outcomes. The scoping phase was completed successfully, establishing the specific requirements and features for the new website. Content creation and management have commenced, ensuring engaging and informative content aligned with the company's objectives. Website development are on track, with a focus on creating a user-friendly interface and seamless navigation. The early completion of the logo design allows for timely incorporation into the website and other communication materials. Overall, the project has achieved significant milestones and made progress towards its objectives Performance against outputs Describe the actual performance of the project in relation to the delivery of the outputs. Were all planned outputs delivered, to what degree? Were they all accepted? Did the quality of the outputs meet expectations? The project successfully delivered all planned outputs within the designated timeline. Each output was accepted by the relevant stakeholders, indicating their satisfaction with the deliverables. The quality of the outputs met or exceeded expectations, as they met the defined standards and requirements set for each deliverable. The project team ensured that the outputs were thoroughly reviewed and tested to ensure their functionality, usability, and adherence to design and content guidelines. Any necessary revisions or adjustments were made to ensure the outputs met the desired level of quality. Overall, the project achieved a high level of performance in delivering the planned outputs, and they were well-received by the project stakeholders. BSBPMG430 Undertake project work | 25| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
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Performance against budget Include the actual performance of the project against the project budget and make comments regarding variations. Cost area Estimated cost Actual cost Content Creation and Management 1,000 900 New photo and video 1,500 1,200 Website development. 12,000 12,000 Logo Development 1,000 900 Lessons learnt Describe the project management and quality management processes that were perceived to be inappropriate and/or ineffective for the project, as reflected by the stakeholders and the project records/documentation. Comments: The project has performed relatively well against the budget, with actual costs generally aligning with the estimated costs. However, there were slight variations in the Content Creation and Management and New Photo and Video categories, where actual costs were slightly lower than estimated. This suggests efficient cost management in these areas. Lessons Learned: Stakeholders noted that the project management and quality management processes lacked proactive risk mitigation strategies. Additionally, documentation regarding change management procedures was insufficient, leading to delays and minor cost variations. Moving forward, emphasis should be placed on enhancing risk management and change control mechanisms to improve project efficiency and cost-effectiveness. BSBPMG430 Undertake project work | 26| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
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Attach: Link to completed online file organisation and record keeping system used throughout the project. BSBPMG430 Undertake project work | 27| | V2.0 | Jan 2022 Macquarie Education Group Australia Pty Ltd t/a Macquarie Institute | RTO Code 91305 | CRICOS Code 02657J | Next Review: Jan 2023
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