BSBSUS501 Assessment
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BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
Student Name: Chin Shuk Yee
Student ID: MEI183
Assessment Task 1
Q1.
Outline the Kyoto Protocol and Australia’s obligations under the Protocol, as well as its current targets and the adequacy of these
targets. The parties to the Kyoto Protocol can meet their obligations either by reducing their greenhouse gas emissions or increasing their removals sinks or
both. Removals sinks are limited to direct human-induced land-use change and forestry activities.
a) Australia has now target to reducing its GHG emissions to 99.5 percent of 1990 levels for the Kyoto Protocol’s second commitment period
(2013–20). b) This is consistent with Australia’s 2020 target to reduce emissions by 5 per cent below 2000 levels by 2020.
c) In December 2015, the Prime Minister announced that Australia will ratify the second commitment period.
Q2.
Outline the purpose and scope of the Asia-Pacific Partnership on Clean Development and Climate.
The reason and extent of the Asia-Pacific is permit that these (Australia, Canada, China, India, Japan, Republic of Korea and the United States)
countries
a) to create and quicken arrangement of cleaner 1
BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
b) increasingly productive vitality advancements to meet national contamination decrease, vitality security and environmental change worries in
manners that lessen neediness and advance monetary improvement.
Q3.
Outline the purpose and scope of the Environment Protection and Biodiversity Conservation Act 1999 (EPBC Act).
The Environment Protection and Biodiversity Conservation Act 1999 (the EPBC Act) is the Australian Government’s central piece of
environmental legislation. It provides a legal framework to protect and manage nationally and internationally important flora, fauna, ecological
communities and heritage places — defined in the EPBC Act as matters of national environmental significance.
Q4.
Outline the purpose and scope of the Environment Protection and Biodiversity Conservation (EPBC) Act Regulations.
The objectives of the EPBC Act are to:
•
provide for the protection of the environment, especially matters of national environmental significance
•
conserve Australian biodiversity
•
provide a streamlined national environmental assessment and approvals process
•
enhance the protection and management of important natural and cultural places
There are 2 documents about this an act and a regulation. ●
Environment Protection and Biodiversity Conservation Act 1999
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BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
●
Environment Protection and Biodiversity Conservation Regulations 2000
Q5.
Outline the purpose and scope of the National Greenhouse and Energy Reporting Scheme.
The purpose of the reporting is Scheme's legislated objectives are to provide a single national reporting framework for energy and emissions
reporting. When we can measure a process, we can take preventive and corrective actions. It also can be a function for inform policy-making and
the Australian public.
Q6.
Outline the purpose and scope of the Australian Packaging Covenant voluntary code of practice. The EPBC Act aims to:
●
provide for the protection of the environment, especially matters of national environmental significance
●
conserve Australia's biodiversity
●
protect biodiversity internationally by controlling the international movement of wildlife
●
provide a streamlined environmental assessment and approvals process where matters of national environmental significance are involved
●
protect our world and national heritage
3
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The practice is EPBC Act affects any group or individual (including companies) whose actions may have a significant impact on a matter of
national environmental significance. This includes: landowners, developers, industry, farmers, councils, state and territory agencies Commonwealth
agencies.
Q7.
Outline the purpose and scope of the Australian Ecolabel Program voluntary code of practice.
It promotes the emergence of new green products and it improves the organizations environmental management strategy. To contribute to the
development of sustainable and ecological ways of production and consumption. In this process, consumers’ environmental expectations are met;
firms increase their created and captured value and enhance their sustainability, and governments and institutions foster cleaner production and
consumption. Q8.
Identify one internal information source and one external information source that can be used to plan and develop a company’s
sustainability policy. For each source, explain how this source can be used to develop the sustainability policy. - Internal information is one that is addressed to the public within the company, that is, workers and employees, whatever their rank within the
organization.
Activities to be undertaken:
-Train employees so they can implement and promote the new policy correctly
- Inform suppliers about the new policy
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BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
External information is addressed to the external public, that is, the message outside the company. This type of communication is focused on public
opinion (citizens, institutions, etc.). The main objective of external communication is the information of the company.
Q9.
Explain the key steps in a policy development process. a.) Identify and define the problem or issue that necessitates the development of a policy
-The organization also needs to know and understand the purpose of policies and to recognize that the issue or problem can be effectively dealt
with by the creation or modification of a policy.
b). Appoint a person or person(s) to co-ordinate the policy development process
-The policy development process may take place over several months. There needs to be someone or perhaps a committee who is "driving" the
process.
c) Establish the policy development process
The process requires research, consultation and policy writing tasks. The co-ordinator should develop a plan of what tasks need to be done, by
whom and when.
d) Conduct research
• Read policy documents created by other organizations on the same topic
• Research legislation on the Internet
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BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
• Conduct a meeting with staff and other people with experience
• Survey participants or a particular group of participants such as coaches
• Read minutes of management committee meetings (if allowed)
• Read other documents such as annual reports or event reports
• Read industry magazines and journals
• Seek legal advice
e) Prepare a discussion paper
The purpose of the discussion paper is to explain the nature of the problem or issue, to summarize information yielded by research and to suggest a
number of policy options. The discussion paper will be an important tool in the process of consultation.
f) Prepare a draft policy
When there has been sufficient time for consultation processes to be completed the next step is to prepare a draft policy.
g) Adoption
When the co-ordinator of the policy development process is reasonably satisfied that all issues and concerns about the policy have been aired and
dealt with, it is time to finalize the policy. The final policy document needs to be formally adopted by the management of the organization
(management committee) with an appropriate record entered in to the minutes.
6
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BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
Q10.
Explain the main components of a policy document. 1.
Header Block. The header block should include a number of things, including but not necessarily limited to (a) the title of the policy document
(b) identity of the department responsible for drafting, reviewing and enforcement of the policy (c) effective date of the policy
(d) policy number
(e) date of approval
(f) identity of approval authority (g) whether it replaces or modifies and existing policy
(h) number of pages inclusive in the document 2.
Background. The background section explains the context by which the policy has been created, such as changes in law, regulations,
standards, compliance guidance, etc. 3.
Purpose. The purpose statement outlines what the policy document is designed to achieve. 7
BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
4.
Scope. The scope explains the range of application of the document in terms of covered persons, facilities, sites, etc.
5.
Definitions. In many cases there will be terminology used that requires understanding and clarification in order to meet the intention of the
policy document. 6.
Policy Statements. Each policy statement should reflect the basic objectives of the organization and a description of the general guiding
principles or rules.
7.
Procedures. Procedures provides detailed procedural requirements, methods and guidance on how covered persons are expected to act in
accordance with the policy.
8.
Related Policies. It is important that policies addressing similar or related issues be linked to ensure that they are consistent. 9.
References/Citations. The references or citation section is used for legal and regulatory citations and government guidance documents Q11.
Outline policy development practices that may be used in response to resistance to the introduction of policies. 8
BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
●
We must show why the change is necessary
●
We must create a vision and purpose supported by politics
●
Involve and present this policy of stakeholders
●
create a burning platform sensation
●
act in transparency in the implementation of the new policies
Q12.
Outline why a company may choose to implement an environmental management system (EMS) and outline at least three key
components of an EMS. An EMS helps an organization address its regulatory demands in a systematic and cost-effective manner. This proactive approach can help reduce
the risk of non-compliance and improve health and safety practices for employees and the public. Potential benefits of EMS: -
Improved environmental performance
-
Enhanced compliance
-
Pollution prevention
-
Outline at least three key components of an EMS.
-
Sustainability
-
Efficiency and recourse
9
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BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
Q13.
Outline at least three key components of an EMS. -
Environmental policy -
Duties and responsibilities
-
Accountability and responsibility
-
Environmental requirements
-
Monitoring and control measures
-
Training
-
Planning and communication
-
Record keeping and reporting
-
Continuous improvement
-
Public relations Q14.
Outline how a business can use environmental sustainability indicators and two examples of indicators that can be used. The business can use these indicators for greater cost savings and productive benefits, reputation improvement and impulse of innovation.
a.
Indicators of Environmental Behavior. they are data on the behavior of the organization in relation to the environment and focus on
analyzing the actions and initiatives of the company.
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BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
b.
Indicators of Environmental Situation. the objective is to obtain information about the quality of the organization's environmental
environment, such as air quality or increased levels of air pollution, and they are used especially when the company is responsible. Q15.
Outline how a business can use life cycle management procedures to assist with implementing sustainability practices. Life cycle thinking has emerged as a useful tool in sustainability to consider the total impacts of an activity, product, or service from its origin to its
end. This differs from conventional business practices in which the focus has traditionally been on more immediate factors, such as cost, quality,
and availability in the supply chain.
Q16.
Outline at least two barriers to introducing policies and procedures, and strategies that can be used to address each of the barriers
you identify. Common Barriers
•
Studying the problem too long without acting
•
Trying to get everyone's agreement first
•
Educating without changing structures or expectations
•
Tackling everything at once
•
Measuring nothing or everything
11
BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
•
Failing to build support for replication
•
Assuming that the status quo is OK
Strategies for introduce this can be ●
Creation of a favorable environment.
●
Employee training.
●
Awareness campaigns.
12
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BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
Assessment Task 2
1. Briefing Report
Introduction Grow Management Consultants (GMC) engage in activities that impact the environment, use resources and create waste and emissions. Examples
include using non recycled paper as well as use of vehicles. Creating a Sustainability Management System will allow GMC to control and monitor
such impacts and at the same time achieve environmental objectives. This policy should be communicated to stakeholders and implemented and
reviewed on a regular basis.
2. Sustainability facts and figures
Some key facts relating to sustainability include:
●
by recycling 1 plastic bottle, enough energy can be saved to power a computer for 25 minutes
●
between 2001 and 2007 in Australia the volume of waste deposited to landfill increased by 12% increasing from 19 million tonnes to 21.3
million tonnes
●
recycling one glass container saves enough energy to power a 100 watt light bulb for 4 hours
●
one tree makes approximately 3000 pieces of paper
●
over 6 billion plastic bags are used each year
13
BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
●
if you use recycled paper, there is 99% less water and 50% less energy used in the production process compared to paper from new raw
materials
Benefits to businesses of implementing sustainable initiatives include:
●
improved reputation of business in the community as the company is seen as environmentally responsible
●
cost savings from implementing policies such as using double sided printing
●
more efficient and competitive
●
attract and retain employees
●
improve customer sales and loyalty
●
grow supplier commitment
3. How sustainability can be built into business planning and can inform business opportunities
Sustainability should be built into business planning and be used to inform business opportunities.
There is a rapidly growing market in relation to sustainable products and services. Many businesses are looking to see how they can include this
group in their target market by providing environmentally or socially superior products to their competitors. Examples include renewable energy
solutions as well as more responsibly sourced products such as coffees.
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BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
Sustainable goods and products may also receive government grants or have other financial benefits.Therefore, these things should be factored into
account when planning the business and looking to opportunities.
4. Legal requirements in relation to workplace sustainability There are number of legal requirements that GMC must comply with in relation to workplace sustainability. These are relevant to a wide range of
GMC's business.
In relation to energy use, greenhouse gas emissions and ozone depleting substances the relevant legal requirements include:
●
Environment Protection and Biodiversity Conservation Act 1999 ●
Building Energy Efficiency Disclosure (BEED) Act 2010 ●
Ozone Protection and Synthetic Greenhouse Gas Management Amendment Act 2010 ●
Energy Efficiency in Government Operations (EEGO) Policy (2006)
●
Australian Government ICT Sustainability Plan (ICTSP) 2010-2015
●
Australian Government Data Centre Strategy 2010-2025 and Data Centre Optimisation Policy ●
State Government Environment Protection Legislation and Regulations, such as the Protection of Environment Operations Act 1997
In relation to waste management and resource recovery the relevant legal requirements include:
●
Environment Protection and Biodiversity Conservation Act 1999 15
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●
Product Stewardship Act 2011 ●
Hazardous Waste (Regulations of Exports and Imports) Act 1989 as a national response to the Basel Convention on Transboundry
Movement of Hazardous Waste
●
National Waste Policy: less waste, more resources
●
Australian Packaging Covenant – Action Plan 2010-2015
●
Australian Government ICT Sustainability Plan (ICTSP) 2010-2015
●
State Government Environment Protection Legislation and Regulations, such as the Protection of Environment Operations Act 1997 (NSW)
●
Local Government Environmental Planning Policies (LEPPs) 5.
Sustainability policies and procedures researched
Australian Government Department of Human Services
The department support's the Australian government's environmental policies and has its own measures and targets for carbon emissions, energy,
waste and resource use, as well as set mandatory environmental standards for incorporating sustainability into government procurements.
The department supports these commitments to reduce its impact on the environment and to adopt practices that use resources sustainably. These
objectives are outlined in its comprehensive Environmental Sustainability Policy, which also includes accountabilities and actions to drive
performance.
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BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
6. Overview of life cycle mapping
Life cycle stages
Step 1 – Identifying the stages in your life cycle ●
choose publisher
●
choose which books to publish
●
printing of books
●
distribution and sale to customers
Step 2 - Life cycle mapping ●
see life cycle map below
Step 3 - Identifying key environmental impacts ●
waste of paper - cutting down of trees etc
●
excess travel - carbon emissions
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BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
●
workshops on premises - wastage of resources including energy and water
Step 4 - Developing strategies to reduce environmental impacts ●
print double sided
●
use local publishers
●
use webinars and new technologies ●
utilise ebooks
●
use more public transport and car pooling
Step 5 - Selecting most effective strategies Step 6 - Developing SMART1 action plans Step 7 - Implementation Step 8 - Evaluation and continuous improvement Life cycle map
18
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BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
Life cycle mapping matrix
Stages of
life cycle
Habitat
destructio
n
Potentiall
y
hazardou
s
materials
Energy
use
Water
use
Green
house gas
emission
Waste
manageme
nt
Printing
of Books
Destroy
trees and
habitat of
-
Electricit
y
for
printing
-
-
Segregated
and dumped
into
19
BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
wild
animals
and
computer
use etc
designated
bins
Packaging
and
Distributi
on
of
Books
-
-
Use
of
petrol,
wastage
of paper
-
Aircraft
used
to
transport
the books
emit
greenhous
e gases
Segregated
and dumped
into
designated
bins
Commuti
ng
of
Employee
s
-
-
Use
of
petrol,
commutin
g purpose
Regula
r
-
-
Strategies to minimise environmental impact
●
print double sided
●
use local publishers
●
use webinars and new technologies 20
BSBSUS501 Develop workplace policy and procedures for sustainability Sustainability Register Template
●
utilise ebooks
●
use more public transport and car pooling
7. Example Sustainability Actions
• Develop tools to measure sustainability performance • Design and operate systems in a manner that allows for the integration of consultancy activities
• Promote the use of LEED (Leadership in Energy and Environmental Design) or similar green building standards in the construction of new
facilities.
21
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BSBSUS501 Develop workplace policy and procedures for sustainability Resources Usage Record Template
8. Policy Options
●
Reduce meeting costs: make a phone call instead of holding a meeting, send an email rather than posting, conduct virtual meetings to save
the cost of making business trips.
●
Minimise using materials: archive computer files rather than print files, advertise on your website rather than in brochures, email your
promotional material rather than posting it.
●
Reduce waste: re-use old envelopes, have staff use their own mugs, get printer cartridges refilled not replaced and buy recycled stationery
supplies.
●
Recycle it: recycle everything you can't reuse - check with the council what they will recycle. Set up recycling bins in locations staff will
use them. A good way to involve staff is to hold a regular office book, clothing or DVD swap day.
●
Turn it off: switch off lights, computers, printers and appliances at the power point when not in use - they will last longer and your power
bills will be considerably reduced.
●
Outsource it: reduce your server needs and cut power costs by using cloud computing services (web-based data storage) and use virtual
office services or outside contractors rather than expand office space.
●
Reduce it: turn down the air conditioner - lowering the temperature just one degree on a hot day can increase your energy costs by 10 per
cent. Reduce energy consumption further by: using cut-out switches to cut out standby power usage, installing automatic lighting sensors, having
power supplied by green energy providers, choosing hybrid cars for your fleet vehicles. In the office kitchen, reduce water and power consumption
by running office dishwashers when full, fixing leaky taps and reducing the hot-water temperature setting.
1
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●
Buy green: get some green credentials by setting up a sustainable supply policy and guidelines and send a checklist to your suppliers
asking about their sustainable products and services. Ask printers for recycled paper, replace defunct equipment with high-energy efficiency
models with a long shelf life.
●
Also look at your accounts and see where the money is unnecessarily spent. If stationery and paper supplies are costly, set up a task force
to minimise paper waste. If staff travel costs are high, investigate video conferencing.
2.
Send an email to your assessor.
Dear assessor,
Hope you’re having a great day so far.
Please see attached briefing report for your perusal as discussed in relation to Grow Consultants.
The stakeholders who will need to be involved with the policy development are both you and Sammy Martin, the Directors as well as the four
Senior Consultants, Operations Manager, Office Manager, Administration Officer and Receptionist
I look forward to hearing from you with feedback.
Kind regards, Chin Shuk Yee
3.
Send an email to all stakeholders at the meeting (your assessor).
2
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Good afternoon,
Hope this email finds you well.
I am writing to inform that I have taken into account all feedbacks in regards of the sustainability policy and procedure outlined during the
meeting and I will commence to type the policy and procedure promptly making sure Grow Management Consultants requirements are respected
in full.
Grow Management Consultants accepts that it must work to preserve the environmental sustainability of the planet, at all levels of its operations –
in its own practice, as a participant in a community of practice, and as a participant in the Australian social discourse.
Grow Management Consultants aspires to minimize its impact on our environment and maximize the effective use of resources. We strive to
achieve this by increasing communication and awareness of our efforts in accordance with this policy and fostering responsible environmental
behavior amongst staff, volunteers, and users at all levels. Grow Management Consultants is committed not only to complying with applicable law in all of its operations but to minimize risks and impacts
through the development of robust and documented systems to implement, measure, monitor, and disseminate excellent environmental
performance both within its operations and to the broader community.
If you have any further question or concern do not hesitate to contact me directly.
Kind regards
Chin Shuk Yee
3
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4.
Develop the policy and procedures
Introduction
The earth’s environment is under severe stress from uncontrolled human activity, threatening the survival of our society and the performance of
Grow Management Consultants’s mission. Grow Management Consultants accepts that it must work to preserve the environmental sustainability of the planet, at all levels of its operations –
in its own practice, as a participant in a community of practice, and as a participant in the Australian social discourse.
Grow Management Consultants aspires to minimise its impact on our environment and maximise the effective use of resources. We strive to
achieve this by increasing communication and awareness of our efforts in accordance with this policy and fostering responsible environmental
behaviour amongst staff, volunteers, and users at all levels. Grow Management Consultants is committed not only to complying with applicable law in all of its operations but to minimise risks and impacts
through the development of robust and documented systems to implement, measure, monitor, and disseminate excellent environmental
performance both within its operations and to the broader community.
Purpose
This Environmental Sustainability Policy aims to integrate a philosophy of sustainable development into all the organisation’s activities and to
establish and promote sound environmental practice in our operations. Policy
Grow Management Consultants commits itself to minimising its impact on our environment through 4
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•
Providing a safe and healthful workplace; •
Having an environmentally sustainable aware culture, where responsibility is assigned and understood;
•
Being an environmentally responsible neighbour in our community;
•
Conserving natural resources by reusing and recycling;
•
Using, in our own operations, processes that do not adversely affect the environment;
•
Ensuring the responsible use of energy throughout the organisation;
•
Participating in efforts to improve environmental protection and understanding;
•
Taking steps to improve environmental performance continually;
•
Conducting rigorous audits, evaluations, and self-assessments of the implementation of this policy;
•
Working with suppliers who promote sound environmental practices; and
•
Enhancing awareness among our employees, volunteers, and users – educating and motivating them to act in an environmentally
responsible manner. Responsibilities
It shall be the responsibility of the Board to establish and maintain policies and procedures and to bring these procedures into effect.
It shall be the responsibility of the CEO to ensure implementation of these policies and procedures.
5
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Procedures
1.
Grow Management Consultants will develop guidelines for staff, volunteers and users to adopt sound environmental work practices, and
adequate training will be provided to ensure these practices are carried out. 2.
Grow Management Consultants will act responsibly to correct incidents or conditions that endanger health, safety, or the environment. It
will promptly report any such incidents to the relevant authorities and inform affected parties as appropriate.
3.
Grow Management Consultants will, use reasonable endeavours to reuse and recycle materials, purchase recycled materials, and use
recyclable packaging and other materials.
4.
Grow Management Consultants will use all reasonable endeavours to that its services and products are safe, efficient in their use of energy,
protective of the environment, and able to be reused, recycled or disposed of safely.
5.
Grow Management Consultants will use all reasonable endeavours to minimise materials and energy use, prevent air, water, and other
pollution, and dispose of waste safely and responsibly.
6.
Grow Management Consultants will use all reasonable endeavours to conserve energy by improving energy efficiency and giving
preference to renewable over non-renewable energy sources when feasible.
7.
Grow Management Consultants will, use reasonable endeavours to, utilise its particular knowledge and experience to contribute to
environmentally sustainable techniques, technology, knowledge and methods.
8.
Grow Management Consultants will use all reasonable endeavours to contribute to the maintenance and increase of biodiversity through its
management of its landholdings. 6
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9.
Grow Management Consultants will use all reasonable endeavours to meet or exceed all applicable government requirements and
voluntary requirements generally observed in its field, and will, in addition, adhere to the more stringent requirements of its own environmental
policy.
10.
In order to continually improve its environmental management system Grow Management Consultants will use reasonable endeavours to
conduct audits and self-assessments of its compliance with this policy.
11.
Grow Management Consultants will maintain an open and honest dialogue with staff, volunteers, stakeholders, and the public about the
environmental, health and safety performance of its operations and services.
12.
Grow Management Consultants will use reasonable endeavours to ensure that every employee, volunteer and contractor is informed of and
expected to follow this policy and to report any environmental, health, or safety concern to management so that prompt action may be taken.
Related Documents
•
Purchasing Policy
•
Code of Ethics Authorisation Grow Management Consultants
7
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Assessment Task 4
Q1. Grow Consultants Sustainability Action Plan
Issues
Comments
1
Financial solvency 2
Climate change
3
Water conservation
4
Accessibility
5
Health and safety
Future: No.
Objectives
Measures of Performance
1
Give back to communities by volunteering and donating resources.
Value of pro-bono work: $60,000
2
Minimize environmental impacts in the areas of waste, water, energy and
air quality. -
kWh energy use at office: Reduce to under than 21,000
kWh this year.
8
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-
Emissions produced by staff air travel: Reduce to fewer than 15 MT per FTE project manager.
3
Ensure our supply chain has responsible social and environmental practices. Percentage of vendors used who meet company minimum sustainability guidelines: 75% of vendors compliant
4
Create innovative approaches to minimize negative environmental impacts, improve economic bottom lines and integrate the social elements in to delivering meetings.
Number of sustainability innovations introduced for client projects: 5 minimum Q2. Strategy for Achieving Objectives
Strategies
Step by Step Plan
Due Date
Name
Increase sustainability of the Office
a.
Reduce paper usage and print double
sided
Immedia
tely
Office Admin
b.
Improve waste sorting
Within 1
Office 9
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BSBSUS501 Develop workplace policy and procedures for sustainability Resources Usage Record Template
month
Admin
c.
Reduce unnecessary use of energy by turning off computer monitors, installing automatic switch off light systems
Within 2
months
All staff
d.
Annual reporting specifically identifies sustainability
End of Financia
l Year
Manage
ment
Develop a reporting process to monitor performance.
a.
Sustainability award launched in 2018.
Nov 2019
Manage
ment
b.
PVCs to identify and incorporate sustainability KPIs in their operational plans.
Dec 2019
Manage
ment
c.
Formulate key documents and sub plans to ensure priorities are identified, approved and resourced.
Dec 2019
Manage
ment
d.
Sustainability incorporated into relevant program delivery and teaching practice.
Jan 2020
Manage
ment
Recognise a.
Conduct an analysis of current staff Dec Manage
10
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BSBSUS501 Develop workplace policy and procedures for sustainability Resources Usage Record Template
staff for positive contributions to the company's sustainability agenda.
training and development.
2019
ment
b.
Sustainability incorporated into new staff induction program
Oct 2019
HR team
c.
At least one sustainability training module by 2018
Oct 2019
HR team
d.
Strengthen the sustainability element in graduate attributes.
Nov 2019
HR team
Q3. Send an email to the Principal Consultants (your assessor)
Good afternoon,
Hope this email finds you well.
I am writing to inform you that I have managed to complete the action plan for the sustainability policy and procedure and implementation in 11
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BSBSUS501 Develop workplace policy and procedures for sustainability Resources Usage Record Template
Grow Management Consultants.
Please see attached the action plan as requested.
I would appreciate your approval in order for me to then proceed with the project.
Kind regards
Chin ShukYee
Assessment Task 4: Sustainability Implementation project
1. Undertake an inspection of your RTO facility.
Environmental Sustainability and Resource Usage Record
Areas of RTO & practices reviewed
Provide a brief description of the issue in this section. Use of consumables/ materials/ technology/ equipment
●
Identify equipment that use energy and determine Use energy-efficient white goods. Change all the white goods to energy efficiency standards, from using energy efficient whitgoods is better than normal
12
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BSBSUS501 Develop workplace policy and procedures for sustainability Resources Usage Record Template
which equipment uses the most/least energy? ●
Are switches left on overnight/weekend? ●
Do staff use the sleep mode/screen saver? ●
What practices are currently in place to help minimise energy wastage?
one, less emissions generated. Switch off the unused light. All staff have a responsibility to switch off unused lights or equipment, we can also replace some equipment with function of automatic switch on or off.
Switch off appliances in standby mode
All staff have responsibility to switch equipment to standby mode. It can save a huge amount of electricity.
Energy usage e.g. water, electricity gas
●
How is energy used on a daily basis? ●
What things/tasks use up the most energy? ●
Are switches left on overnight/weekend? ●
Are staff using energy sensibly? ●
What practices are in place to support effective energy
use?
Use energy-efficient white goods. Change all the white goods to energy efficiency standards, from using energy efficient whitgoods is better than normal
one, less emissions generated. Switch off the unused light. All staff have a responsibility to switch off unused lights or equipment, we can also replace some equipment with function of automatic switch on or off.
Switch off appliances in standby mode
All staff have responsibility to switch equipment to standby mode. It can save a huge amount of electricity.
Waste
●
Describe workplace waste.
●
How is it disposed of? ●
Are staff conscious of waste management practices e.g. recycling, reuse, disposal?
The workplace wastes such as printed paper, used envelope, boxes, wood furniture, plastic bottles, tins etc can be recycled. Recycle all materials possible.
Review paper purchase at the time of printing contract. Implement paperless workflow software.
Compost bin or worm farm. Buy recycle products.
Marked with post-consumer recycled fibre or where products have virgin fibre. Look for the Forest Stewardship Council (FSC) logo.
Implement framework principles in three key consumable materials contracts.
Review consumable contracts and identify three contracts with significant environmental or social opportunities or impacts that will be reviewed within three years period. Implement the sustainable procurement framework in these contracts. All staff are given training in the sustainability policy and procedures program to increase their awareness of waste management practices.
Date of inspection or review
:
Completed by: Chin Shuk Yee
13
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BSBSUS501 Develop workplace policy and procedures for sustainability Q2. Dear all,
In order to have effective energy conservation, the sustainability policy and procedure has been implemented in our company With support from all staffs, we have achieved great results over time However, our usage of electricity is still high Now it is a great time for us to
take a close look and eliminate any wasteful use of electricity which reduces cost and helps the environment
I ask for the involvement of all staff to conserve electrical energy and eliminate waste wherever possible
Please turn off all unneeded lights and equipment in your workspace
Please report anyone who leaves lights or equipment on after the workday
Please report any heating or cooling systems that are on unnecessarily
You will make a positive difference by taking the lead for conservation in your work area
Thank you for your ongoing support for energy conservation and sustainability
Best Regards
Chin Shuk Yee
14
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BSBSUS501 Develop workplace policy and procedures for sustainability Q3. Sustainability Register
Origin Issues/ Practices
Reported opportunity Actions
Deliverables Responsibilit
y
Priority
Timeli
There is older style fluorescent lighting in all
offices, staff room and bathroom. These lights are often
left on after the work day
has finished.
Reduction of
energy used
Switch off the unused light. All staff have
a responsibility
to switch off unused lights
or equipment, we can also replace some
equipment with function
of automatic switch on or off.
Appliances on standby can account for 10% of electricity. If switch off one appliance at the wall, it could save 45 kilograms of
greenhouse gas. All the
employees
who use the
facilities of
the
organization
that consumes
energy
2
1 year
There are no formal energy usage
procedures for staff or signage to remind staff.
Use energy-
efficient white goods. Change all the white goods to energy efficiency standards, from using energy efficient whitgoods is better than normal one, less emissions generated. Implementation of sustainable policy and procedures in the workplace.
All the
employees
who use the
facilities of
the
organization
that consumes
energy
2
1 year
The company does not have a policy
for purchasing equipment and buys equipment Review equipment purchase at time of contracts Implement sustainability
policy and procedures in
the workplace and encourage all
staff to join
Implementation of sustainable policy and procedures in the workplace.
Increase improvement in sustainability efficiency. Directors, Purchasing Manager, Operational Manager
2
1 year
15
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BSBSUS501 Develop workplace policy and procedures for sustainability when required,
often purchasing whatever is on special at the time.
The two principal consultants have company vehicles. Both vehicles are now five years old and
need to be upgraded.
Seek ways to
share vehicles as efficient transportatio
n Educating staff the ethnic of sharing vehicles together to achieve sustainability
on environment.
Increase improvement in sustainability efficiency. Reduce pollution.
All the
employees
who use the
facilities of
the
organization
that consumes
energy
1
1 year Staff buy stationary requirements
on an ad hoc basis, often resulting in large stocks of items such
as notepads and A grade printer paper.
Review equipment purchase at time of contracts Purchase recycled products or equipment in
less quantity. Use sustainable paper products.
Reduce waste and recycles all materials
possible.
Increase improvement in sustainability efficiency. All the
employees
who use the
facilities of
the
organization
that consumes
energy
3
1 year
There is a waste bin and recycling
bins, which are mostly used correctly.
Recycle all materials possible.
Review paper purchase at the time of printing contract. Implement paperless workflow software.
Compost bin or worm farm. Buy recycle products.
Reduction of waste.
All the
employees
who use the
facilities of
the
organization
that consumes
energy
2
1 year 16
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BSBSUS501 Develop workplace policy and procedures for sustainability The company hosts regular meetings and
workshops. Catering is provided by an external caterer with all plates and
cups supplied (plastic).
Recycle all materials possible.
Purchase the equipment that are sustainable and green in nature. Around 65% of the equipment should be green
Reduction of waste.
Increase improvement in sustainability efficiency. Green Purchasing Directors, Purchasing Manager, Operational Manager
1
1 year
The office is cleaned once a week by contract cleaners who
use regular cleaning products.
Try to purchase the equipment that are sustainable and green in nature. Around 65%
of the equipment should be green
The company
will focus on keeping the records of the energy use in the office and the
factory and then strategies will be made to reduce the energy use at
the area that has been detected with
high energy usage
Green purchasing
Increase improvement in sustainability efficiency. Directors, Purchasing Manager, Operational Manager
3
1 year
Dear Assessor
Please kindly see Sustainability register and usage record template below in this email this email for your reference
•
completed Usage Record Template
•
staff memo
•
sustainability register
Regards
17
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BSBSUS501 Develop workplace policy and procedures for sustainability Assessment Task 5: Sustainability policy and procedure review project
Q1. Develop a sustainability implementation report
Grow Consultants Sustainability Implementation Report Analysis of staff survey results and achievements against targets
●
Staff were accepting of energy use recommendations and tried to implement these
●
Not all staff obeyed the recycling policy however most made an effort to comply
●
Awareness of sustainability initiatives has increased
Analysis of energy audit data
●
Annual energy bill decreased by $615 a year and the greenhouse emissions also decreased by 7.8 tonnes per year within 6 months. This was a significant improvement and no
doubt a result of the actions implemented such as replacing lights and energy sources and replacing equipment with more efficient equipment.
●
However the energy bill then increased over the next 6 months to a point where one year later, the bill had increased by $415 per year and greenhouse emissions had also increased by 3.8 tonnes per year. These figures were still lower than those prior to the energy audit. However these figures were after 4 new staff members had been employed. They would no doubt account for a significant percentage of this increase as more people means more people using printers and other equipment as well as using the bathroom and kitchen etc. Recommended actions
●
Update the energy targets to take into consideration the new staff members employed
●
Increase training of sustainability issues and make the location of policies and procedures well known on the intranet
●
Ensure incentives are introduced for meeting sustainability targets
Analysis of continuous improvement register
18
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BSBSUS501 Develop workplace policy and procedures for sustainability ●
There should be a big focus on training not only new recruits but all staff on sustainability issues - more seminars and training sessions should be implemented
●
Targets should be set and implemented
●
Incentives should be introduced for meeting targets
●
There should be a hierarchy of control for staff to report issues to more senior staff
Summary of success of sustainability policy and procedure
●
The sustainability policy and procedure was extremely effective in bringing about reductions in the energy bill and in greenhouse emissions
●
Staff were accepting of energy use recommendations and tried to implement these
●
Some staff did not wish to obey certain policies
●
Awareness of the policies and procedures needs to be increased
Q2. Updated Sustainability Policy and Procedure
1. Vision
We strive to minimize our environmental impact and increase sustainability of the business. All staff should be aware of and implement this policy.
2. Principles
Our approach to business is guided by commitments to the following principles: Leadership, Inclusivity, Transparency, Integrity, Stewardship and Continuous Improvement. This requires all staff to obey the principles and uphold them.
3. Important issues
Our business faces many challenges and opportunities. Due to their direct impact on us and our stakeholders we have prioritized the following issues that need to be addressed: Climate change, water conservation, accessibility, health and safety and financial solvency. 4. Objectives
We commit to: 1.
Minimize environmental impacts in the areas of waste, water, energy and air quality. 2.
Give back to communities by volunteering and donating resources. 3.
Ensure our supply chain has responsible social and environmental practices. 4.
Create innovative approaches to minimize negative environmental impacts, improve economic bottom lines and integrate the social elements in to delivering meetings. 5.
Raise awareness of sustainability issues both internally and externally.
19
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BSBSUS501 Develop workplace policy and procedures for sustainability 5. Reporting
1.
We will externally report on our progress against these goals once per year. 2.
Internal senior reviews will be held at least once per year. 3.
Management reviews will be conducted quarterly.
4.
Staff development meetings will include an extensive conversation on sustainability issues.
Q2.
Update your sustainability policy and procedures
Introduction
The earth’s environment is under severe stress from uncontrolled human activity, threatening the survival of our society and the performance of Grow Management Consultants’s mission. Grow Management Consultants accepts that it must work to preserve the environmental sustainability of the planet, at all levels of its operations – in its own practice, as a participant in a community of practice, and as a participant in the Australian social discourse.
Grow Management Consultants aspires to minimise its impact on our environment and maximise the effective use of resources. We strive to achieve this by increasing communication and awareness of our efforts in accordance with this policy and fostering responsible environmental behaviour amongst staff, volunteers, and users at all levels. Grow Management Consultants is committed not only to complying with applicable law in all of its operations but to minimise risks and impacts through the development of robust and documented systems to implement, measure, monitor, and disseminate excellent environmental performance both within its operations and to the broader community.
Purpose
This Environmental Sustainability Policy aims to integrate a philosophy of sustainable development into all the organisation’s activities and to establish and promote sound environmental practice in our operations. Policy
Grow Management Consultants commits itself to minimising its impact on our environment through •
Providing a safe and healthful workplace; 20
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BSBSUS501 Develop workplace policy and procedures for sustainability •
Having an environmentally sustainable aware culture, where responsibility is assigned
and understood;
•
Being an environmentally responsible neighbour in our community;
•
Conserving natural resources by reusing and recycling;
•
Using, in our own operations, processes that do not adversely affect the environment;
•
Ensuring the responsible use of energy throughout the organisation;
•
Participating in efforts to improve environmental protection and understanding;
•
Taking steps to improve environmental performance continually;
•
Conducting rigorous audits, evaluations, and self-assessments of the implementation of this policy;
•
Working with suppliers who promote sound environmental practices; and
•
Enhancing awareness among our employees, volunteers, and users – educating and motivating them to act in an environmentally responsible manner. Responsibilities
It shall be the responsibility of the Board to establish and maintain policies and procedures and to bring these procedures into effect.
It shall be the responsibility of the CEO to ensure implementation of these policies and procedures.
Procedures
13.
Grow Management Consultants will develop guidelines for staff, volunteers and users
to adopt sound environmental work practices, and adequate training will be provided to ensure these practices are carried out. 14.
Grow Management Consultants will act responsibly to correct incidents or conditions that endanger health, safety, or the environment. It will promptly report any such incidents to the relevant authorities, and inform affected parties as appropriate.
15.
Grow Management Consultants will, use reasonable endeavors to , reuse and recycle materials, purchase recycled materials, and use recyclable packaging and other materials.
16.
Grow Management Consultants will use all reasonable endeavors to that its services and products are safe, efficient in their use of energy, protective of the environment, and able to be reused, recycled or disposed of safely.
21
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BSBSUS501 Develop workplace policy and procedures for sustainability 17.
Grow Management Consultants will use all reasonable endeavors to minimise materials and energy use, prevent air, water, and other pollution, and dispose of waste safely and responsibly.
18.
Grow Management Consultants will use all reasonable endeavors to conserve energy by improving energy efficiency and giving preference to renewable over non-renewable energy sources when feasible.
19.
Grow Management Consultants will, use reasonable endeavors to, utilise its particular
knowledge and experience to contribute to environmentally sustainable techniques, technology, knowledge and methods.
20.
Grow Management Consultants will use all reasonable endeavors to contribute to the maintenance and increase of biodiversity through its management of its landholdings. 21.
Grow Management Consultants will use all reasonable endeavors to meet or exceed all applicable government requirements and voluntary requirements generally observed in its field, and will, in addition, adhere to the more stringent requirements of its own environmental policy.
22.
In order to continually improve its environmental management system Grow Management Consultants will use reasonable endeavors to conduct audits and self-
assessments of its compliance with this policy..
23.
Grow Management Consultants will maintain an open and honest dialogue with staff, volunteers, stakeholders, and the public about the environmental, health and safety performance of its operations and services.
24.
Grow Management Consultants will use reasonable endeavors to ensure that every employee, volunteer and contractor is informed of and expected to follow this policy and to report any environmental, health, or safety concern to management so that prompt action may
be taken.
25.
Grow Management Consultants will make sure all employees and stakeholders will follow instruction as per memo to staff and action plan.
Related Documents
•
Purchasing Policy
•
Code of Ethics Authorisation Grow Management Consultants
22
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BSBSUS501 Develop workplace policy and procedures for sustainability Q3.
Send an email to your assessor.
Good afternoon,
I hope this email finds you well.
I am writing to communicate that the policy for our company has been updated due to the unsatisfactory result it had in the past.
You are all required to read the new policy, which I have attached to this email, and respond to this email stating that you have read and understood it.
Kind regards
Chin Shuk Yee
23
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