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Strayer University *
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375
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Industrial Engineering
Date
Dec 6, 2023
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docx
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Uploaded by KidRock12803
Overview of the Project
The Team Retreat project is
classified as a strategic project to aid the company’s ongoing
development and growth (1 Larson, p. 39). It will have a balance of work and fun activities. i.e.,
open brainstorming sessions or team presentations and team bonding events. The
project's scope
includes attending a team retreat in the next 60 days to increase employee satisfaction by 15%
and improved communication resulting in increased productivity by 20% within the team. The
agreed-upon goals for the retreat include a balance of team building, teamwork, self-discovery,
and fun activities. i.e., open brainstorming sessions or team presentations, afternoon break,
leaving the evening to change, and ending the night with bonding over dinners/drinks. Before the
project and during the team builder retreat, we are your dedicated project team. A group of
people I selected will work on this project from start to finish (1 Larson, p. 73). We will work
within the allotted budget and timeline of 90 days for the project duration.
Summary of Goals and Objectives
The project’s overall objective is to create a fun and memorable team retreat. We will create a
fun team retreat by designing an event full of excitement, entertainment, and engaging activities
that we know you and your team will enjoy. We will create a team retreat that is a memorable
experience by asking the team to participate in a digital application that is downloaded to their
device and designed specifically for the team retreat. It will help your team to capture and
continuously share their experience throughout the event. They will surely remember the team
retreat for several months to come. We will use a
dedicated project team for planning, the team
retreat, and after. A group of people and resources we have selected will work on this project
from start to finish (1 Larson, p. 73).
Summary of Resources and Budget
We will use a
dedicated project team for planning, the team retreat, and after. A group of people
and resources we have selected will work on this project from start to finish (1 Larson, p.
73). We will need resources such as housing, a location, people to host and lead the daily events,
food for meals, audio-visual equipment for the meetings, and transportation for the participants.
In addition, we will need additional backup resources if any issues should arise. I will be your
dedicated project manager. My team and I will follow all the guidelines of
project management
to communicate, execute timely, follow budget, and remain professional and organized (1
Larson, p.4). We will provide you and your team with a retreat within 60 days. We will keep you
informed throughout the process and communicate step by step. We will stay within the budget
and communicate if there are any additional costs or money required.
the budget was spent for a similar project in the past.
To effectively determine the timeline for this project, managing the budget is a
requirement. As we learned, establishing a project budget is essential to the success
of any project (quote). For this project the bottom-up method for determining the
budget would be the most accurate and effective method to use in determining the
budget for time, materials, and labor of the project.
Description of all Task and Timeline
The overall task is to ensure that we have proper planning in place that includes all the tasks,
dates, and budget. To remain on task and schedule we conduct daily touch point meetings 15-30
minutes and 60-minute weekly alignment calls to ensure all tasks are completed in a timely
manner and according to schedule. Our tasks are divided into six task groups. The groups include
planning, venue, meals, housing accommodations, event, and transportation.
The first three tasks include planning venue and meals. Our first task is planning. The goal here
is to finalize contract details, edit and review the contract, sign the contract, and finalize the
attendance headcount for the Team Retreat. The planning process should take us approximately
twenty days beginning on Monday, November 13, 2023, and ending on Monday, November 27,
2023.Next task includes finalizing the details for the Venue location. The team will find quotes,
compare the details, and share information with the key stakeholders and finalize the location
within 14 days. We will begin this process on Tuesday, November 28, 2024, and finalize the by
Tuesday, December 5, 2023. The third task includes finalizing the catering menu and meals
during the Team Retreat. To meet the dietary needs of the group attending we will need to solicit
the dietary needs of the attendees. This information will allow us to solicit food quotes that are
all inclusive of the attendee food needs and lastly, we will finalize those details with key
stakeholders.
Our next three task include housing accommodations, event planning, and transportation. We
will first start with housing accommodations by soliciting three quotes, comparing those quotes
and then finalizing the details. We will take 14 days to complete this task beginning on
Wednesday December 6, 2023 and ending on Wednesday December 20, 2023. Next task we will
focus on is the event resources such as a host for the event and technology resources. We will
solict quotes, review and finalize the technology resources and a host for the event within 14
days. We begin on Thursday, December 21, 2023 and complete by Thursday, January 4, 2023
Lastly, we will focus on transportation for the Team Retreat. We will also solicit rates from three
companies, review and finalize the company and driver details. We will complete this within 14
days beginning on Thursday January 18, 2024.
Risk Factor and Mitigation
The process of understanding certain risk and potential threats that exist within
planning explains risk mitigation (quotes). Being prepared for possible risk in the
project reduces the effects and impacts of potential risk. There are several potential
risks associated with the team retreat project. These risks include weather related
natural disasters, medical emergencies, venue power outages, cancellations from
the venue, driver, or transportation etc. The goal is to reduce and eliminate risks
and to take steps to prepare in case those risks occur. After car
All projects come with potential, however, with proper risk management migration,
prevention and recovery is possible.
Potential Risks and Mitigation
It is impossible to eliminate all risks. Therefore, our goal is to focus on minimizing the
harmfulness of any risk during the project and mitigation plan so that we can manage those risks.
This includes providing contingency plans, back up resources and planning to minimize the harm
with any risk that occurs.
Our next three task include housing accommodations, event planning, and transportation. We
will first start with housing accommodations by soliciting three quotes, comparing those quotes
and then finalizing the details. We will take 14 days to complete this task beginning on
Wednesday December 6, 2023 and ending on Wednesday December 20, 2023. Next task we will
focus on is the event resources such as a host for the event and technology resources. We will
solicit quotes, review and finalize the technology resources and a host for the event within 14
days. We begin on Thursday, December 21, 2023 and complete by Thursday, January 4, 2023
Lastly, we will focus on transportation for the Team Retreat. We will also solicit rates from three
companies, review and finalize the company and driver details. We will complete this within 14
days beginning on Thursday January 18, 2024.
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