HRM3703 Activities
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University of South Africa *
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Course
3703
Subject
Industrial Engineering
Date
Nov 24, 2024
Type
Pages
2
Uploaded by plaaspaddas3
HRM3703
ACTIVITY 6.1
Do an internet search on websites of HR vendors and see if you can find benefits of their
systems. While you are searching, try to find information on how to "sell" the system to your
managers.
If you struggle to find information, click on these links:
https://www.staffsquared.com/blog/how-to-convince-your-boss-to-invest-in-hr/
http://www.comparehris.com/HRMS-Software-and-HRIS-Systems-/
http://www.comparehris.com/hris-justification/
You won’t be examined on the content of these articles and blogs in the examination.
Just use the information in these links or the links that you find to compile a list of items that you
will be able to use to convince your manager that the HRIS is needed and justified. Include a
maximum of eight items on your list.
Scenario
As the HR manager you have heard that XYZ HRIS vendor has an employee self-service
package that puts employee information on the internet. Because this simplifies HR processes
and increases employee efficiency, the costs of managing your workforce will be reduced.
Using a recognised BCA, you estimate that your organisation can have a direct benefit of R50m
net per year by installing this module. Write a motivation to the MD proposing that your current
HRIS be expanded to include a self-service functionality.
SAMPLE MOTIVATION
Note 1
: You should use the information in the scenario, in Figure 6.1 and Table 6.2 of the
prescribed book and the internet links we have given you, or any others, to prepare your
motivation. It could look something like this:
PROPOSAL TO ADD A SELF-SERVICE FUNCTION TO THE EXISTING HRIS
1. One of the biggest challenges to the HR Department is giving benefits support to our
employees. A lot of time is spent while employees fill in forms and hand these in at the
front office, often having to fill in these forms again owing to errors.
2. Self-service modules that are compatible with our HRIS are available that will
•
save time and reduce costs by putting employee information and HR processes on
the internet for employee access
•
simplify HR processes, including benefits administration
•
grant access to employee information 24 hours a day, seven days a week
•
reduce the number of visits and phone calls to the HR Department
3. A cost-benefit analysis has indicated that a direct net benefit of R50m per annum could
result if such a module were implemented, with the added indirect benefit of employee
satisfaction.
Note 2
: Can you see that the first sentence explains the current situation, including the need?
The second sentence gives the advantages of such a solution, and the third makes a
recommendation linked with the BCA. Do you also notice that the XYZ HRIS vendor is not
mentioned yet as you are only looking for approval in principle? Only after the needs analysis
has been finalised will the different products be evaluated against these needs.
Once you have completed this activity, you can go on to section 7.6.
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