Mauricio Junior_S40066221_Time_A1
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Mauricio Junior_S40066221_Time_A1
Written and Oral Questions
For an example project (actual or hypothetical), answer the following questions:
1.
Outline the time management tools and techniques that you would need to use.
The main purpose of my project is to arrange the production department which is currently lacking proper procedures to manage time and processes. It is very important that accurate tools and techniques to determine schedule effect on the project time management and risks. I would need to use the following time management tools and techniques for my project:
Project bar charts to illustrate my project ideas.
Project schedule network diagrams to illustrate time network.
Software tools to store the very important project information.
Critical path which is also referred to as chain diagrams or Gantt charts.
2.
How will you apply these tools and techniques? What outcomes do you expect?
To apply these tools and techniques in my project, I would do the following:
Establishing an efficient statement in my project planning
Creating a project definition and description
Preparing a task breakdown structure
Identifying the project risks
Finding the list of activities.
I expect the following outcomes:
Realizing the expected results of my project for me to be satisfied with my work. This may include the quality and costs as my schedule estimates.
I would also ensure that I can measure the outcomes so as to compare them with the ones I had estimated.
3.
Discuss any limitations of the tools and techniques you have mentioned.
Whenever a change occurs in a project plan after its creation, it is always referred to as a risk for the planned project or when it fails in a communication plan. Unexpectedly, all the management tools and techniques are prone to failure in case they are not carefully evaluated. These problems can be avoided by changing and updating all the charts, diagrams and any analysis just when a project undergoes a serious change. All the tools and techniques can closely be monitored in order to control the project activities. These can then be used as essential factors during significant decisions which should always be
amended. 4.
Outline how you would use estimation techniques to determine task duration and resource effort.
To use estimation techniques to determine time duration and resource effort, I would use Gantt charts, diagrams, milestones and bars. This is because the charts are always established to analyze the predecessor and successor relationships as well as putting together the work in accordance to those relationships. These tools are very efficient in tracking the progress of the ongoing activities in the project, analyze the approximated time and due dates for the project completion.
This can also assist in making less time for some work as well as having enough efficiency and precision with time estimation.
5.
Explain the procedures for identifying critical path
Critical path is a tool that is used to identify every sequence of work to determine which one is the longest sequence, or the more dangerous sequence between them. Creation of a critical path is very essential as it is applied in the relationships and durations taken from the Gantt chart.
The procedures to identify the critical path include:
Calculation of the earliest possible beginning date and completion date for every work.
Finding the latest possible beginning date and completion date for every work.
This series of work with similar date for the earliest and latest beginning is what is referred to as the critical path.
6.
Describe the procedure in establishing the baseline. Include how you track variances (planned vs. actual)
A baseline should take part as a reference to all the phases of a particular project. This is
because any other measurement that would be taken later will depend on its comparisons. This project baseline helps in finding out any variation between the plan and the actual progress of the project. Having an effective baseline helps to determine preventive or amendment is required. If there is any need for alterations in the project scope, an update to the project baseline will have to be done.
In order to track the planned verses the actual variances, a comparison of the outcome of each phase of the project baseline should be done so as to see if the expected outcome was realized as it was planned or not. Basing on this, necessary alterations can be done to the project baseline.
7.
What are the phases within the life cycle of your project? What is included within each
phase?
The phases within the life cycle of a project include the following:
Initiation phase
The planning phase
Execution phase
Evaluation phase
In the initiation phase, an establishment of the statement in all the purposes, what is
required, what is recommended, specifications and the expected outcome.
In planning phase, the program is defined which includes the deliverables, costs and quality. Establishment of the work breakdown structure (WBS), with all the equipment and strategies is done so as to create the project baseline.
In the execution phase, the verification, monitoring and control of all the project processes and deliverables is done.
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In evaluation phase, the assessment of the general success of the project is done to evaluate if the set goals have been met.
8.
What is a work breakdown structure? How can this be applied to your project schedule?
A work break down structure (WBS) is a technique used to determine the steps of a project in a simpler way that can clearly illustrate all the specific steps to finalize the determined work. These steps shown to retract their relationships with each other and with regard to the project as a whole.
The work breakdown structure should be drafted in a way to look like a flowchart and all
the components within the chart will be connected in a logical manner in order to obtain the expected outcome in the entire project.
To apply the work breakdown structure in a project, it can be considered a technique that can be used in the approximation of work duration as it gives more efficiency in time management activities.
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