CIS348 Week 8 Assignment

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Feb 20, 2024

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Week 8 Assignment – Project Proposal Highway Camera Installation Craig Wayman CIS348 Professor Reddy Urimindi 11/22/2023

Summary of Project: The stretch of I-95 between Maryland Exit 9 and 35 lacks a camera system for Emergency management personnel. Installing such a surveillance system will enable rescue teams to see what they're heading to before they arrive. Furthermore, the existing cameras have been damaged by weather and need repair or replacement. As a result, the state has initiated a repair project that covers the 26-mile section of the interstate. To minimize commuter disruptions, the project will prioritize nighttime work, with phased clearing to ensure continued use of the interstate. Based on the current funding, material availability, and weather forecasts, the project is expected to take 18-24 months to complete. Project Goals and Objectives: Our top priority is to install the cameras safely and efficiently. To ensure the safety of everyone on our site, we will maintain a strict job site safety policy. Managers will verify that their teams have the proper Personal Protective Equipment (PPE) and are wearing it correctly. No employee will be allowed on the site without their gear on and fitting properly. We will continuously update safety and hazard trackers as risks and hazards are recognized. All on-site contractors will follow their company's safety policy, and they must adhere to our more stringent policy when safety is a concern. This project will be carried out in accordance with the feasibility study and project plan. Our primary objective is to ensure the safety of all travelers on the road. We have enlisted subject matter professionals who can steer the planning and execution phases as needed. Our goal is to recruit the best contractors and sub-contractors to meet our scheduled timeline. When hiring, we will prioritize contractors with a proven track record of safety and efficiency. We will emphasize that our on-site subject matter professionals understand that the project will require nighttime hours. As part of my objectives, it is crucial that we install the cameras and cable lines in compliance with the regulations established by the Department of Transportation. The current cameras are in a deteriorated

state, which prevents proper situational awareness. Therefore, it's vital to take the necessary steps to avoid this issue in the future. The Project Manager (PM) has identified some critical deliverables that must be met, including DOT assessments on-site during every phase, an internal audit, and an external audit selected by the sponsors. These measures will ensure that the project is executed seamlessly, with the least possible disruptions. This, in turn, will allow the road to open for use as soon as possible, providing maximum accessibility during construction. Customers and Stakeholders The term 'customer' refers to the individual or group who pays for the services received. In this case, the installation of highway cameras and new fiber optic cables. The local government is the primary customer, contributing a significant portion of the final cost. However, additional funding sources will be necessary for the completion of this multi-million-dollar project. The city of Huntingtown, situated along the 26-mile-long stretch of road, is also a customer of the project and will be contributing to it during a city-hosted event. As a central location, the city has generously offered to match the local government's funding of the project. The local military base, JB Andy, has also pledged to match the amount donated by the city. This project has many stakeholders, both internal and external, who will be impacted by its outcome, as noted by Landue (1). Internal managers are a crucial stakeholder group who will likely want a favorable outcome for a variety of reasons, including personal goals and future project credibility. It's also important to consider external stakeholders, such as material suppliers (e.g. glass, concrete, lumber, etc.), and maintain good relationships with them. Building positive relationships with suppliers can speed up project completion and ultimately save money over time. Milestones Milestones are essential markers in a project's timeline, signifying significant points of progress (Tristancho, 2). For this specific project, I will be implementing a Start date, End date, Three phases, and a closing. We will begin our project on April 1, 2024, with a feasibility study and the completion of the project charter. This initial phase is estimated to take three months. Once the charter is finalized and we

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obtain approval to begin our work, we will move into Phase 1. Each phase will last approximately six months, and during Phase 1, we will remove and replace one-third of the cameras, while leaving the others operational as long as possible. A thorough inspection will mark the end of each stage, initiating the next one. The completion of the three stages will bring us to the 21-month mark, leading us into the final phase: the closing. This concluding phase is anticipated to take three months and will include inspections, necessary repairs, and the resolution of any remaining financial matters. High Level Timeline To ensure that everyone involved in the project is on the same page, a detailed timeline is crucial. Our project will begin in the spring and end in the spring, taking advantage of optimal weather conditions. On April 1st, 2024, we will kick off the project, which will run until June 1st, 2024. Phase 1 will then commence on June 1st, concluding on November 1st, followed by a final evaluation. Phase 2 will begin on November 1st and continue until April 1st, 2026, marking the midpoint of the project. Phase 3 is scheduled to start on April 1st, 2026, and end on September 1st, 2026. Finally, the last phase will start on September 1st and conclude with a comprehensive evaluation and briefing in December 2026. Project Cost Estimate After conducting a thorough analysis of all the necessary factors, we have come up with a final cost estimate for the completion of this project. Our estimates take into account the cost of machinery, materials, and personnel required for the project, as well as any unforeseeable expenses that may arise during its execution. We have based our calculations on reliable data obtained from vendors in the local area. After considering all possibilities, we have determined that the total cost of the project is approximately 25 million dollars. Risks Associated with the Project This document aims to identify and describe the top three primary risks associated with the project, with a focus on the most significant ones. As suggested by Team Asana, understanding potential risks is crucial for setting reasonable project objectives and keeping the team on track (4). The first primary risk is the

work hours. The majority of work hours fall during off-hours due to less traffic on the roads being constructed. This can leave crews vulnerable to both traffic and internal hazards in low-light, late-night situations. The second primary risk is the tight timeline and deadlines within it. With several overlapping timelines and portions that require completion in a specific order, any problems that arise could have a detrimental impact on the entire project. Finally, the risk of running out of funding is a concern that must be addressed. This is a multi-million-dollar project with multiple lines of funding, and any hindrance to these funding sources, supply chain issues, or budget impacts could result in a loss of funding. Each of these risks will be addressed in detail, along with the mitigation strategies that will be implemented. Risk to People Our top priority is to ensure the safety of both our employees and the general public. To do this, we will use a Job Hazard Analysis (JHA) to proactively identify any potential risks to our employees by listing every possible risk in the risk register. This tool will help us identify the hazards associated with each task and determine the necessary controls to mitigate them (N.C. State, 5). One of the most significant risks for this project is working within three feet of moving traffic in low or no light conditions. To reduce this risk, we will take a multi-faceted approach. Firstly, we will decrease traffic speeds by 30mph to ensure driver control. Secondly, we will use high-visibility road markings and warning signs to mark all driving surfaces and protect employee safety lines. Finally, every employee will wear a high-visibility vest and a flashlight to ensure that they are visible to drivers. Our team leaders will be responsible for ensuring that all other risks are identified and mitigated. They will also monitor their team's occupational health, especially during the hot or cold months when the risk of heat or cold illness is high. Personal Protective Equipment (PPE) must be provided for any task involving risk, as required by OSHA and the 29 CFR 1910 General Industry Safety. Risks to Deadline

Completing this project within the deadline will require the expertise of several specialists and tradesmen. To optimize road usage and streamline the process, each stage will be divided into two phases. The left side lane will be completed first, followed by the right side. The same approach will be applied to the second and final parts of the project. However, this method may pose some challenges in meeting the timeline. To mitigate this risk, I have included a "padding" period into the timeline based on my extensive experience with similar projects. This will provide some leeway in case of minor setbacks. In case of significant delays, we have a last-resort option to expedite the project and get it back on track. Risks to Funding The project requires a budget of 25 million dollars, which has been allocated by various stakeholders for the entire duration of the project. However, we must be cautious with the timeline to avoid delays, as this may lead to a risk of running out of funding. Additionally, there is a possibility of losing a sponsor during this time, which can be risky. Local merchants are contributing to the project, and if we lose any of them, it may cause us to fall behind schedule. To mitigate these risks, I have added a 10% padding to the budget, which amounts to 2.5 million dollars. This will ensure that we have extra funds to cover any unforeseen funding or timeline issues. We must also order all supplies upfront during the planning phase, after our plan is approved, to avoid any supply issues. We have outlined this clearly in the WBS and schedule that we submitted one week prior to this report. According to Mishakova et al. (2016), the EVM is a fundamental tool for measuring the performance of a project. This systematic management tool enables procurement project managers to identify potential variances by comparing work performed to work planned. The project baseline will serve as the primary reference point for all EVM-related activities in the project. I will primarily derive the EVM from the cost and schedule control schedules. EVM enables procurement project managers to make appropriate decisions and forecasts by conducting a thorough analysis of its metrics. In my project, I will use the three primary EVM metrics: Planned Value (PV), Earned Value (EV), and Actual Cost (AC). PV illustrates the total planned value or total project value and will be calculated at the start of the

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project. This will empower procurement project managers to identify potential variances by comparing work performed to work planned. In summary, we must be careful with the timeline, avoid delays, and mitigate risks that may lead to issues with funding or schedule. We have a budget padding of 10% and will order all supplies upfront to avoid supply issues. Additionally, we will use the EVM tool to measure the project's performance and make informed decisions and forecasts. EVM Principles The Indeed Editorial Team has provided a detailed explanation of EVM, which measures project performance against the baselines outlined in the project scope management plan. By using original goals as benchmarks, progress can be accurately measured, leading to actionable conclusions. This approach aligns work with costs, enabling progress to be quantified and understood in relation to the budget. EVM will be used to track progress and ensure that the project stays on track until completion. Moreover, EVM assists with decision-making by comparing the project's current status against the originally planned baseline, allowing for early problem detection by closely monitoring the plan and progress. Throughout this project, the focus will be on three EVM metrics: Planned Value (PV), Earned Value (EV), and Actual Cost (AC). PV will be determined at the project's outset, as it reflects the planned cost that will determine funding. EV represents the project's cost even in the event of scheduling deviations. AC provides a comprehensive view of the project's actual costs up to the present moment. To calculate AC, simply add up all the expenses on the total bill. Sources: 1 . Peter Landau. March 22, 2022. What Is a Stakeholder? Definitions, Types & Examples. https://www.projectmanager.com/blog/what-is-a-stakeholder .

2 . Camilo Tristancho. April 27, 2023. What Are Milestones in Project Management?. https://www.projectmanager.com/blog/milestones-project-management . 3. Maryland Department of Transportation (WDOT). April 2022. Highway Construction Cost Comparison Survey. p.17. https://www.bing.com/ck/a?! &&p=bc400d5034c06c41JmltdHM9MTY5NzY3MzYwMCZpZ3VpZD0yODJmMzEzNi1jYWQ3LTYw MzYtMjkwNS0yMGNiY2I0ZTYxZmYmaW5zaWQ9NTIwMg&ptn=3&hsh=3&fclid=282f3136-cad7- 6036-2905-20cbcb4e61ff&psq=Highway+Construction+Cost+Comparison+Su . 4. Team Asana. November 8, 2022. 7 common project risks and how to prevent them. https://asana.com/resources/project-risks . 5. N.C. State. November 8, 2023. Job Hazard Analysis (JHA). https://ehs.ncsu.edu/occupational-safety/job-hazard-analysis-jha/ . 6. No author. February 3, 2023. Earned Value Management (EVM): Basic Concepts and Benefits. https://www.indeed.com/career-advice/career-development/earned-value-management .

CIS348 Week 8 Assignment

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