Memo Rewrite Template for GBS120 Lesson 4 Assignment

GBS120v3 GBS120-Lesson 4 Part 1: Memo Rewrite Template Instructions 1. Read the draft memo generated by AI tool ChatGPT below and use it to complete the memo rewrite assignment. Be sure to submit your answers using this template. 2. Revise the text by incorporating relevant suggestions provided in " 7 Strategies for Readability " and the guidelines covered in Chapter 4. 3. When needed, remember to use simple, informal words; insert paragraph breaks; eliminate unnecessary content; apply visual enhancements; project a positive tone; and use bias-free language. 4. Insert a final paragraph describing your views on artificial intelligence (AI) tools like ChatGPT in business communication. a. Based on your experience with this assignment, what issues might occur if you use AI tools to create business writing? List and describe a minimum of one here. 5. Save your completed Lesson 4 Memo Rewrite Template and submit using the link in the lesson. Draft Memo to Revise To: All Employees From: Human Resources Subject: Your Vacation Is Changing I hope this memmo finds you well. We would like to announc some exiting and upcomming reivsions and process chnges to our company vaction request polices that will be implemented starting January first. We are ding this b/c asking for vacation and approving it has been a huge pane and these changes are aimed at making the vaction request process less toil for your poor, overworked bosses who already have waaay too much to do when you are ot of offie. Sea the new rules that must be obeyed or your time off will not be sanctioned by the men in charge. Too bad, so sad! Starting the first of Jan., all vction requests must be entred through HCM, employees will now be forcd to submit vaction requests at least 60 daze in avance or THEY WILL BE TOTALLY AND COMPLETELY REJECTED. PERIOD END OF SENTENCEwE will be implementing a rotation system for peek vaction peroids like holidays or buzy seasons vactin requests will be granted on a rotting basis, so DO NOT ASSUME YOU CAN HAVE TIME OFF until approval. Your demands will be ritted to your boss lady for her A-OK aproval. May the odds be ever in your favor!! Manegers will ensure that the requested thyme off alighns with teem goals, project timeliness, and stufing requirements, Yoll be autonotified by email about the status of you’re vacation, your supervisory will explain any denials and provide options—maybe, if they feel like it. All vacation requests already apprved for after Jan. first must be turned in through HCM again—NO Page 1 of 5

GBS120v3 EXCEPTIONS. This may result in some unapprovals. Sorry but that’s just the whey it is. No whining if your vacation gets rejected ‘cause the beginning of a year is always crazy town! Your manager is the man for any questions, complaints, or rants. HR is unable to assits. Thank you for your atention to this important update. TTYL. Page 2 of 5

GBS120v3 GBS120 Lesson 4 Memo Rewrite Template Name: Ashlee Titus MEID: ASH2283768 A. Insert your revised memo in the space below. Be sure to use memo format and the guidelines for improving readability from the lesson. To: All Employees From: Human Resources Subject: Your Vacation Is Changing We would like to announce some upcoming revisions and changes to our company vacation request policies that will be implemented starting January 1 st . Review the new rules that must be followed to receive approval of your vacation time.  All vacation requests must be entered through HCM.  Submit requests at least 60 days in advance to be taken into consideration.  Vacation requests will be granted on a rotating basis for peak periods.  Managers will ensure that the requested time off aligns with team goals and notify you by email.  All vacation requests already approved for after January 1 st must be resubmitted through HCM. Reach out to your managers for any additional information. We appreciate you for your time. Page 3 of 5

Your preview ends here

Eager to read complete document? Join bartleby learn and gain access to the full version

Access to all documents
Unlimited textbook solutions
24/7 expert homework help

GBS120v3 B. Application Question a. Do you think that employees should be able to use AI tools such as ChatGPT in the workplace? Why or why not? Reference the original draft memo and your experience with revising the text to support your analysis. I believe AI is a helpful tool but doesn’t replace human communication and connection. There are far too many discrepancies present in AI. Convenience of AI still needs human oversight to ensure efficiency. In the draft memo, all the errors and lack of empathy could have been avoided by having a person create the memo. b. Why are revision and fact-checking important when using information generated by AI? Use at least one source from the lesson in your answer. “ More information is not necessarily better information. You may be so involved and, perhaps, so enthusiastic about your message that you believe the receiver needs to know everything that you know. Or perhaps, you just need to devote more time to audience analysis and empathy.” (Lehman et al., 2023, p. 71) Based off the draft memo, AI provided way too much information than required for the reader. The length was redundant, and it was very ingenuine for the reader. Fact checking is important because in the memo, there were a lot of spelling, punctuation, and grammatical errors. c. Have you ever used an AI tool for either work or personal use? Explain your answer. I have used AI to help me write my resume. It gave me the correct structure but was missing a lot of information that I supplied it and had plenty of grammatical errors that I had to fix. Page 4 of 5

GBS120v3 References Lehman, C. M., DuFrene, D. D., & Walker, R. (2023). BCOM11: Business Communication (11th ed., p. 71). Cengage Learning. Page 5 of 5

GBS120v3-L4-MemoRewriteTemplate-FinalCOMPLETED

Related Documents