Activity 2

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Monarch Institute *

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FNS40222

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Accounting

Date

Jan 9, 2024

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docx

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3

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Activity 2: Cash Receipts 2.1 What are two checks the EFTPOS system performs before processing an EFTPOS transaction? The EFTPOS system perform various check before processing a transaction two of these are; Checking the card is not stolen and checking that the cardholder is under their credit limit. 2.2 Albatross Pty Ltd has received a combination of cheques from debtors and cash from cash sales. a. Assume you are responsible for ensuring the funds are banked and provide an example of when you might select option 1 and an example of when you might select option 2. Option 1: Deposit both cash and the cheques via an ATM: I would use this option as a last resort only as it is not the most secure option. Option 2: Deposit both cash and the cheques via a bank branch teller: This would be my main option for depositing cash and cheques as it is more secure and makes is easier to track deposits. b. When an employee of Albatross Pty Ltd deposits funds, what evidence should they obtain as proof of the deposit? An employees should obtain a deposit slip stamped by the bank and proof of lodgement. c. Albatross Pty Ltd files all documents of proof of lodgement until bank statements have been reconciled. Suggest in what order these documents should be filed - by Date or Alphabetical or Amount. Justify your answer. I would suggest filing these by date as it makes it easier to reconcile with the bank statement.
d. List two things that the accountant/bookkeeper will look for when comparing the proof of lodgement with the bank statement transaction listing provided below. Date Transaction Debit Credit Balance 23 Sep Op Bal. 2300 23 Sep ABC Pty Ltd 6500 8800 27 Sep Harry’s Hardware 7750 16550 28 Sep Rent _ Street 4,500 12050 2 Oct Wages_ Albatross 12,000 50 3 Oct DEF Pty Ltd 5750 5800 7 Oct Coraline Motors 3400 9200 9 Oct Cash deposit 2450 11650 i. Check opening balance against closing balance from last reconciliation. ii. Check cash deposits against proof of lodgement. The management of Birchwood Pty Ltd has made it very clear that security and safety measures must always be front-of mind when banking funds. In their organisational policies and procedures manual, they stipulate the following: When funds are being taken to the bank for deposit, employees must: o vary the time and route used to go to the bank o complete the deposit slip prior to leaving the office Last month Carlo was asked to deposit $8,450 into the account of Albatross Pty Ltd. Carlo had been very busy at work and did not have time to go to the bank. In fact, over the next few days Carlo had again been too busy to go to the bank. He had left the funds in his desk hidden from view inside a folder. When Carlo did eventually deposit the funds, he took a different route to the bank which meant it took him an extra 10 minutes. He had completed the deposit slip prior to leaving the office. When the senior accountant checked the bank statement for the month, he noticed that the amount deposited was in fact only $4,450.
2.3 Provide an example of one additional safety measure that could be incorporated into the policies and procedures manual and one additional security measure that could be included. One additional safety measure: Immediate recording of receipts of cash and cheques. One additional security measure: Lock money in safe if unable to make it to the banks that day or use night safe at bank. 2.4 List at least 3 controls / procedures that you could adopt in a business for the handling of electronic payments. 1. Separation of duties - For instance, one person can approve or authorize the expense, while another person records it within the accounting system 2. Scheduled payments - Businesses can set up scheduled payments in their accounting system for all approved payments. This helps to ensure that payments are made on time and reduces the risk of errors. 3. Electronic approval and payment system - One person enters the bill information, and a second person approves the release of funds. The person entering the bill cannot approve payment, and the person approving the bill cannot make changes to the amount or recipient of the payment
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