Activity 3

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Monarch Institute *

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FNS40222

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Accounting

Date

Jan 9, 2024

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docx

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3

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Activity 3: Petty Cash 3.1 T. Rade Petty Cash T. Rade operates a petty cash system as per its organisational procedures. Vouchers are checked and processed by the Petty Cashier and recorded in the Petty Cash Book. On 1 July, the Petty Cashier received cheque 4233 for $100 to establish the fund. In their organisational policy and procedure documents, T. Rade specifies that each expense is to be recorded on a separate voucher. During the following week, the Petty Cashier checked and paid the following amounts (GST inclusive), with each expense being on a separate voucher (starting at Voucher No. 1): 01/7 Tea & coffee $17.60 (GST Free) 01/7 taxi fare $7.70 02/7 Courier $11.00 02/7 stationery $4.40 04/7 Biscuits $9.35 04/7 taxi fare $9.90 06/7 Courier $5.50 06/7 stationery $3.30 07/7 Office cleaning $11.00 The fund was reimbursed on July 8 (cheque 4275).
a. Use the information for T. Rade to prepare and balance the Petty Cash Book using the following template: Petty Cash Book - T. Rade Cash Received Date Particulars Vchr Payments Courier Amenities Station. Travel Sundries GST 100 Jul 1 Advance Tea & Coffee 1 17.60 17.60 0.00 Taxi 2 7.70 7.70 0.70 Jul 2 Courier 3 11.00 10.00 1.00 Stationary 4 4.40 4.00 0.40 Jul 4 Biscuits 5 9.35 8.50 0.85 Taxi 6 9.90 9.00 0.90 Jul 6 Courier 7 5.50 5.00 0.50 Stationary 8 3.30 3.00 0.30 Jul 7 Cleaning 9 11.00 10.00 1.00 Sub-Total $79.75 $15.00 $26.10 $7.00 $16,00 $10.00 $5.65 Bal. c/d $20.25 $100.00 $100.00 $20.25 Bal. b/d $79.75 Jul 8 Reimbrsmt
b. Use the following template to prepare the General Journal entries for: Establishment of the petty cash fund, and Reimbursement of the fund. General Journal – T. Rade Date Particulars Debit Credit July 01 Petty Cash 100.00 Bank 100.00 Petty Cash advance GST Paid 5.65 Courier 15.00 Amenities 26.10 Stationary 7.00 Travel 16.00 Sundries 10.00 Bank 79.75 Reimbursement of Petty Cash Chq 4275 3.2 Small business, in particular those that are owner-operated, often have informal ways of dealing with petty cash expenses. a. Instead of using a cash imprest system, list two alternative methods that could be used to deal with petty cash expenses which would still maintain the integrity of the relationship of the business’ financial systems. i. Collect receipts from small expenses and draw a cheque to reimburse expenses. ii. Treat the payment as capital contribution to the business. b. Why might a business review and update the way they treat petty cash expenses? A business may review and update their petty cash expenses to ensure that the system is being used appropriately and that the funds are not being misused or stolen.
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