BSBPMG426-Assessment-2-V1.1 2023
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
ASSESSMENT TASK 2 of 2
Role play and Project
Qualification Code
BSB40920
Qualification Name
Certificate IV in Project Management Practice
Unit Code
BSBPMG426
Unit Name
Apply project risk management techniques
Approximate time
to complete
Up to 3 hours per week from Weeks 7 to 10 can be required
to complete this assessment
Task Submission information
Student’s name
AIS number
Assessment is submitted
☐
Hardcopy
☐
Moodle
☐
Other:
Student Agreement and Declaration
I understand and agree to the requirements of the assessment, how I am being assessed, my right to appeal the
decisions made in the assessment outcome. I have read the “Academic misconduct Policy” available at
www.aischool.edu.au
. I declare that this assessment submission is of my own work and that it was not completed
by any other person. I understand that if I am found to be in breach of this, disciplinary action may be taken as
outlined in the Student Assessment Policy which is available at
www.aischool.edu.au
.
Student Signature:
Date:
Results Summary -
Assessor to complete
This assessment submission attempt is
FIRST
SECOND
AIP
(FINAL
)
The result of this Assessment is
The Overall Assessment Result is
NYS
S
R & NYS Important Notes:
Resubmission (R) and or Practical DUE BY DATE:
This is the last and final Assessment for the Unit
UNIT Competency Result
NYC
C
Resulted Date:
Assessors Signature:
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Student Assessment Feedback
Assessor’s name:
Feedback:
Declaration
:
I declare that I have conducted a fair, valid, reliable and flexible assessment with this
student, and I have provided the appropriate feedback.
Signature:
Date
:
/
/
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Student’s feedback (optional)
Comments:
Declaration
:
I declare that I have been assessed in this unit, have been advised of my result and
provided with feedback. I have been advised of and am aware of my appeal rights.
Signature:
Date:
/
/
Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Introduction
This assessment task is the two of two tasks you are required to complete as part of
this unit.
Student must read the
Assessment Policy
available at www.aischool.edu.au
:
Some important information about assessment completion are:
Students must attempt all of the questions within an assessment, otherwise a
Not Yet Satisfactory (NYS) will be given. Unanswered questions will cause the
assessment to result as NYS.
Assessments that are not received by their DUE dates or attempted will be
resulted as Not Attempted (NA) and count as an attempt.
Students can only submit their Third and make Final attempt during Re-
Assessment Week in week 12 of the Term the unit was delivered.
Students who have not attempted the assessments and as a result do not
achieve a Competent (C) result for the unit delivered in a term are required to
redo the unit.
Students who are required to re-do a unit may have to extend the duration of
their CoE at their own expense and that application themselves.
This assessment forms part of a suite of two assessments that you will complete in
fulfilment of the requirements for the unit BSBPMG426 Apply project risk
management techniques. You are required to complete all tasks satisfactorily to
demonstrate overall competence in this unit.
Assessment Task
About this task
Assessment Task 1: Written
Questions
For this assessment task you are required to
correctly answer a series of short answer
questions.
Assessment Task 2: Role Play and
Project
For this assessment task (Role Play) you will:
Assisting with risk analysis and planning
Risk control activities
For this assessment task (Project) you will:
report on risk control activities and risk
management activities.
role play on reporting risk management
issues and responses to others.
You are required to complete several tasks relating to some of the skills and
knowledge requirements outlined in the unit. Specifically, your ability to:
assist project managers in identifying and prioritising potential risks and
developing risk-management strategies, plans and reporting mechanisms
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
apply, monitor, and review risk-control measures, including contingency
measures to mitigate risks
evaluate, review and report on risk-management processes and make
recommendations for future improvements.
Assessment context
1.
This assessment
task
requires you to complete a role play.
2.
In this assessment task you must perform a role play on:
a.
Assisting with risk analysis and planning.
b.
Risk control activities.
3.
You must attempt all activities of the project for your trainer/assessor to assess
your competency in this assessment task.
4.
This assessment task can be completed either in or outside a classroom
environment.
5.
All documents completed and submitted as part of this assessment need to be
completed by the you, this includes when you are collaborating with other
students.
6.
Due dates for each assessment will vary. Your assessor will advise you of the due
date for this assessment.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Purpose of assessment
This assessment task is designed to evaluate student’s following skills and abilities:
Skills to use established risk analysis methods, tools, and techniques to identify
and prioritise potential risks throughout the project life cycle.
Skills to use established guideline to develop risk management strategies and
plans.
Skills to assist in developing and implementing risk reporting mechanisms.
Skills to advise project managers of changing circumstances through monitoring
risks.
Skills to assist in reviewing contingency plans on an ongoing basis and allocate
tasks to individuals after clarifying with project manager before implementation.
Skills to identify opportunities same way as risks are identified.
Reading skills to collect, review, interpret/understand and analyse/review
complex textual information from a range/number of sources.
Written and oral/speech communication skills to organise and deliver
information to effectively communicate on assisting with risk analysis and
planning to a range of stakeholders/interested people.
Skills to work independently/freely as well as collaboratively/together to make
decisions about risk analysis and planning.
Skills to interact/cooperate with others using appropriate conventions/systems
when communicating to, and consulting/discussing with stakeholders/interested
parties.
Ability/Skills to sequence/in order and schedule/plan activities and manage
communication.
Skills to analyse relevant/appropriate information to identify scope/range of
work, goals, and objectives and to evaluate/review options/other choices.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Assessment instructions
This is an individual assessment.
To ensure your responses are satisfactory you should consult a range of learning
resources and other information such as handouts, textbooks, learner resources
etc.
Your writing must be concise, to the point, not provide irrelevant information
and according to the word limit given.
This activity will require you to participate in role play, assuming the role of
Mark, project manager for the given scenario.
You must schedule a suitable time for the roleplay and get the approval of the
assessor.
A roleplay session should be planned for 20 to 25 minutes.
You should complete the tasks as per the given scenario.
You must write your responses as per the given templates.
Your assessor will assess your work according to the given performance criteria/
performance checklist.
Assessment environment
The assessment can be completed in one of the following assessment environments:
Online environment
Simulated environment/ Classroom environment
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Online Environment
Assessment task instructions
The purpose of this assessment task is to assist with aspects of risk management
in a project.
The student must use the templates provided to document their responses.
The student must follow the word limits specified in the templates.
The trainer/assessor must assess the student using the performance checklist
provided.
Online environment requirements
Assessment task environment
This assessment task will be completed in an online environment.
All required resources to complete the assessment task will be discussed with the
student before they commence the assessment. The online environment is very
much like a learning environment where a student is able to practice, use and
operate appropriate industrial equipment, techniques, practices under realistic
workplace conditions.
Requirements for the online assessment environment
The trainer/assessor will ensure that the online assessment environment is set up
to complete this assessment task.
The online environment consists of:
A learning management system where the student will be required to
complete their job-related tasks and activities
The standard operating/workplace procedures related to the tasks and
activities.
The trainer/assessor will provide the student with assistance throughout the
assessment activity.
The online environment must meet the following criteria:
Opportunities for the student to:
Yes/No/
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
NA
Follow standard operating/workplace procedures
Use up-to-date software and equipment
Work within stated timelines to meet deadlines
Gain experience in the challenges and complexities of dealing with
multiple tasks
Experience prioritising competing tasks and dealing with
contingencies
The environment to work with others in a team
Online assessment environment sufficient to communicate, contribute
and participate in tasks and activities.
Assessment environment sufficient to work independently and
manage workload
Resources, tools, and equipment requirements
The following resources, tools and equipment required to complete the assessment
task will be discussed with the student before they commence the assessment:
Workplace personnel/stakeholders to participate in the questioning session
requires active participation in a range of creative thinking activities
o
Please refer to the roles and responsibilities section for more
information
o
This should be organised by the training organisation either via, LMS,
telephone conferences, video conferencing or anything of a similar
nature
project management documentation for risk management
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
workplace risk management policies and procedures.
Online assessment scenario
You are required to assist with aspects of risk management in a project. You are
required to read and understand a predetermined issue and/or situation and
participate in a number of assessment activities.
The following are the goals and objectives to complete this assessment task:
Assist with risk analysis and planning
Identify project deliverables, objectives, and resources
Identify and prioritise potential and actual risks of project, and advise project
manager
Establish with relevant personnel risk-analysis methods, techniques, and tools
Contribute to developing risk management strategies, approaches and plans
according to organisational policies and procedures
Contribute to developing and implementing risk-reporting mechanisms
Review risks and execute risk-control activities
Monitor actual and potential risks according to agreed project and risk
management plans and advise project manager of changing circumstances
Identify opportunities and changing environment for project activities, and
advise project manager
Contribute to amending project and risk management plans and confirming
plans reflect the changing environment
Contribute to reporting opportunities for risk control
Develop contingency plan
Contribute to corrective action on risks according to risk management plan
and delegated authority
Contribute to review of contingency plans on an ongoing basis
Confirm tasks allocated to individuals and teams are agreed with supervisor
before implementation
Apply and monitor risk-contingency measures
Contribute to assessing risk management outcomes
Contribute to ongoing review of project outcomes and determine
effectiveness of risk management activities
Seek feedback and identify risk management issues
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Report risk management issues and responses to relevant stakeholders
Make changes to project management techniques based on feedback
received
A supervisor will be assigned to you by your training organisation. The supervisor
can answer your questions related to understanding the requirements associated
with the assessment task. The supervisor will act according to job role and
responsibilities.
The supervisor can be your trainer or assessor or a different trainer or assessor or a
staff member (including mentors) from the training organisation.
Roles and responsibilities
As part of your job role, you have the following job responsibilities:
Applies appropriate strategies to construct meaning from complex texts
Documents results of analyses using required organisational formats
Contribute to project documentations using structure and vocabulary
appropriate to audience, context, and purpose
Participates in a range of verbal exchanges using clear language and non-
verbal features to provide relevant information
Uses active listening and questioning techniques to elicit views and opinions
of others
Identifies responsibilities of own role in terms of its contribution to broader
goals of work environment
Selects appropriate communication protocols in a range of work contexts
Collaborates and cooperates with others to achieve shared goals
Sequences and schedules required tasks and activities and manages
relevant communication
Identifies outcomes to identify opportunities for future improvement.
Task requirements
This assessment task requires you to assist with aspects of risk management in a
project. The assessment activities are mentioned within the assessment task.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Simulated Environment
Assessment task instructions
The purpose of this assessment task is to assist with aspects of risk management
in a project.
The student must use the templates provided to document their responses.
The student must follow the word limits specified in the templates.
The trainer/assessor must assess the student using the performance checklist
provided.
Simulated environment requirements
Assessment task environment
This assessment task will be completed in a simulated environment prepared by
your training organisation.
The simulated environment will provide you with all the required resources (such as
the equipment and participants, etc.) to complete the assessment task. The
simulated environment is very much like a learning environment where a student is
able to practice, use and operate appropriate industrial equipment, techniques,
practices under realistic workplace conditions.
Requirements for the simulated assessment environment
The trainer/assessor will ensure that the simulated assessment environment is
sufficient to complete this assessment task.
The simulated environment consists of:
The training organisation as the workplace where the student will be
required to complete their job-related tasks and activities
The standard operating/workplace procedures related to the training
organisation
The trainer/assessor will provide the student with assistance throughout the
assessment activity.
The simulated environment must meet the following criteria:
Opportunities for the student to:
Yes/No/
NA
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Follow standard operating/workplace procedures
Use up-to-date software and equipment
Work within stated timelines to meet deadlines
Gain experience in the challenges and complexities of dealing with
multiple tasks
Experience prioritising competing tasks and dealing with
contingencies
Simulated environment to work with others in a team
Simulated environment sufficient to communicate, contribute and
participate in tasks and activities.
Simulated environment sufficient to work independently and manage
workload
Resources, tools, and equipment requirements
The following resources, tools and equipment will be made available by the training
organisation at the simulated workplace to complete this assessment task:
Workplace personnel/stakeholders to participate in the questioning session
requires active participation in a range of creative thinking activities
o
Please refer to the roles and responsibilities section for more
information
project management documentation for risk management
workplace risk management policies and procedures.
Simulated assessment scenario
You are required to assist with aspects of risk management in a project. You are
required to read and understand a predetermined issue and/or situation and
participate in a number of assessment activities.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
The following are the goals and objectives to complete this assessment task:
Assist with risk analysis and planning
Identify project deliverables, objectives, and resources
Identify and prioritise potential and actual risks of project, and advise project
manager
Establish with relevant personnel risk-analysis methods, techniques, and tools
Contribute to developing risk management strategies, approaches and plans
according to organisational policies and procedures
Contribute to developing and implementing risk-reporting mechanisms
Review risks and execute risk-control activities
Monitor actual and potential risks according to agreed project and risk
management plans and advise project manager of changing circumstances
Identify opportunities and changing environment for project activities, and
advise project manager
Contribute to amending project and risk management plans and confirming
plans reflect the changing environment
Contribute to reporting opportunities for risk control
Develop contingency plan
Contribute to corrective action on risks according to risk management plan
and delegated authority
Contribute to review of contingency plans on an ongoing basis
Confirm tasks allocated to individuals and teams are agreed with supervisor
before implementation
Apply and monitor risk-contingency measures
Contribute to assessing risk management outcomes
Contribute to ongoing review of project outcomes and determine
effectiveness of risk management activities
Seek feedback and identify risk management issues
Report risk management issues and responses to relevant stakeholders
Make changes to project management techniques based on feedback
received
A supervisor will be assigned to you by your training organisation. The supervisor
can answer your questions related to understanding the requirements associated
with the assessment task. The supervisor will act according to job role and
responsibilities.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
The supervisor can be your trainer or assessor or a different trainer or assessor or a
staff member (including mentors) from the training organisation.
Roles and responsibilities
As part of your job role, you have the following job responsibilities:
Applies appropriate strategies to construct meaning from complex texts
Documents results of analyses using required organisational formats
Contribute to project documentations using structure and vocabulary
appropriate to audience, context, and purpose
Participates in a range of verbal exchanges using clear language and non-
verbal features to provide relevant information
Uses active listening and questioning techniques to elicit views and opinions of
others
Identifies responsibilities of own role in terms of its contribution to broader
goals of work environment
Selects appropriate communication protocols in a range of work contexts
Collaborates and cooperates with others to achieve shared goals
Sequences and schedules required tasks and activities and manages relevant
communication
Identifies outcomes to identify opportunities for future improvement.
Task requirements
This assessment task requires you to assist with aspects of risk management in a
project. The assessment activities are mentioned within the assessment task.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Assessment Task: Role Play
Background of the company
: Mel tunnels pty ltd is a civil engineering
company that specialises in projects that range from repetitive to unique;
retail stores, housing developments, office buildings, etc., are almost identical
from project to project. Underground projects like tunnels, chambers, deep
open cut foundations, are always unique for the company.
New project
:
Mel tunnels has recently got a new project which involves
developing a twin tunnel with a parallel alignment 3 meters apart from each
other connecting car park of the shopping complex with the main road.
Risk factors:
Risk in underground construction can lead to catastrophic
failures as a collapse in an urban area can dramatically affect buildings at the
surface. Undetected methane gas can cause an explosion endangering the
crew. A Tunnel Boring Machine (TBM) in squeezing ground might get stuck if
logistics delay lining support to be in place immediately. A minuscule
unsupervised drainage trench in a Sequential Excavation Method (SEM) tunnel
can change the flow of water around the invert of the tunnel inducing
collapse. The main bearing of a TBM can break in the middle of the alignment
or unexpected water reservoir flood the tunneling front endangering crew and
losing the TBM.
Besides the collapse risks involved, other risks are projects going over the
budget and over the set schedule.
Mark is the project manager for the new project involving the development of
the twin tunnel.
Mark planned meetings with his team to analyse the risks involved. Attendees
at the meeting included the selected team members and stakeholders,
anyone in the organisation with responsibility to manage the risk planning and
execution activities, and others, as needed. High level plans for conducting
risk management activities are defined in these meetings. Risk management
cost elements and schedule activities will be developed for inclusion in the
project budget and schedule, respectively. Risk contingency reserve
applications approaches may be established or reviewed.
Techniques and tools used to identify potential risks throughout the
project life cycle
:
1.
Documentation reviews:
Mark and his team performed a structured
review of project documentation, including plans, assumptions, previous
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
project files, contracts and other information. The quality of the plans as
well as consistency between those plans and project requirements and
assumptions, can be indicators of risk in the project.
2.
Information gathering techniques
. Brainstorming, Delphi technique,
Interviewing and root cause analysis.
3.
Checklist analysis
: Risk identification checklist is developed based on
historical information and knowledge that has been accumulated from
previous similar projects and from other sources of information
4.
Assumption analysis
: Assumption analysis is performed to identify risk
to the project from inaccuracy, instability, inconsistency or incomplete of
assumptions.
5.
Diagramming techniques:
Risk diagramming techniques may include
but not limited to:
Cause and effect. Such as Ishikawa or fishbone diagrams
System or process flow charts
Influence diagrams
6.
SWOT Analysis
is also performed on the project to estimate risk by Mark
and his team.
Qualitative risk analysis:
Mark and his team planned qualitative risk analysis. It is the process of
prioritizing risks for further analysis or action by assessing and combining
their probability of occurrence and impact.
Inputs in qualitative analysis included:
1. Risk register
2. Risk management plan; key elements of risk management plan for
performing qualitative risk analysis include roles and responsibilities for
conducting risk management, budgets, schedule activities for risk
management, risk categories, definition of probability and impact, the
probability and impact matrix, and revised stakeholders risk tolerance.
3. Project scope statement
4. Organisational Process assets e.g. information on prior, similar completed
projects.
Quantitative risk analysis
Quantitative risk analysis is planned by Mark and his team. This is the process
of numerically analysing the effect of identified risks on overall project
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
objectives. It is done on risks that have been prioritized by the perform
qualitative risk analysis as potentially and substantially impacting the projects
competing demands. It also presents a quantitative approach to making
decisions in the presence of uncertainty.
Inputs in quantitative analysis include:
1. Risk register
2. Risk management plan
3. Cost management plan
4. Schedule management plan
5. Organisational process assets
Development of risk management plan and strategies at Mel tunnel:
The risk management plan will contain an analysis of likely risks with both
high and low impact, as well as mitigation strategies to help the project avoid
being derailed should common problems arise. Risk management plans will be
periodically reviewed by the project team to avoid having the analysis become
stale and not reflective of actual potential project risks.
Following potential strategies, with numerous variations are planned:
•
Avoid risk – Change plans to circumvent the problem.
•
Control/Mitigate risk; – Reduces impact or likelihood (or both) through
intermediate steps.
•
Accept risk – Take the chance of negative impact (or auto-insurance),
eventually budget the cost (e.g. via a contingency budget line).
•
Transfer risk – Outsource risk (or a portion of the risk – Share risk) to
third party or parties that can manage the outcome. This will be done
financially through insurance contracts or hedging transactions, or
operationally through outsourcing an activity.
•
Exploit risk – Allow risk to happen and use the benefits it can bring.
This strategy will work if risk has a positive impact on business
development.
Risk reporting mechanism
Mark decided that Mel tunnels will report on progress against the risk
management plan by proving how well the risk management policy is being
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
followed, to ensure that risk management is effective and continues to
support organisational performance. More specifically:
1.
The results from risk monitoring and review will be recorded and
reported internally and externally, if appropriate.
2.
Development in implementation of risk treatment plans will be
incorporated into the organisation's overall performance management,
measurement, and internal and external reporting activities, as a
performance measure.
3.
Enhanced risk management includes continual communications with
external and internal stakeholders, including comprehensive and
frequent reporting of risk management performance, as a part of good
governance.
Risk monitoring
Monitoring and review should be a planned part of the risk management
process and involve regular checking or surveillance. The results should be
recorded and reported externally and internally, as appropriate. The results
should also be an input to the review and continuous improvement of the
firm's risk management framework.
Responsibilities for monitoring and review should be clearly defined. The
firm's monitoring and review processes should encompass all aspects of the
risk management process for the purposes of:
•
Ensuring that controls are effective and efficient in both design and
operation
•
Obtaining further information to improve risk assessment
•
Analysing and learning lessons from risk events, including near-misses,
changes, trends, successes, and failures
•
Detecting changes in the external and internal context, including
changes to risk criteria and to the risks, which may require revision of
risk treatments and priorities
•
Identifying emerging risks.
Contingency planning
Mark planned contingency plan as following:
1.
Set up of a contingency planning committee.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
2.
Asking for plans for the hours after a disaster.
3.
Planning for one to three days after the disaster.
4.
Giving details for the months after a disaster.
5.
Requesting the committee to report throughout the planning process.
Adam, the General manager of Mel tunnel contacted Mark and asked him to
give details about potential risks involved in the project.
Role Play Task:
Part A)
Student must assume the role of Mark and perform a role play on assisting
with risk analysis and planning. Trainer / Assessor will take on the role of Adam,
General manager and two (2) other students will take on the role of appropriate
stakeholders.
Role play must cover the following points:
1: Identify and prioritise potential risks in the project using established tools and
techniques.
2: Develop management strategies, contingency plans, and risk management plans
for the identified risks in the project.
3: Discuss about appropriate risk reporting mechanisms and their implementation
strategy.
Role play
Mark (Project Manager):
Good morning, everyone. Thank you for attending this
risk analysis and planning meeting for our new twin tunnel project. I'd like to start by
discussing the potential risks associated with this project. We need to identify and
prioritize these risks to develop effective strategies for risk management.
Stakeholder 1:
Mark, I think one of the significant risks is the potential for a tunnel
collapse. It can have catastrophic consequences.
Stakeholder 2:
I agree with Stakeholder 1. Collapses are a serious concern. Another
risk is undetected methane gas, which could lead to an explosion.
Adam (General Manager):
Those are certainly crucial risks to consider. We can't
afford any mishaps in this project. Mark, what tools and techniques are we using to
identify these risks?
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Mark:
We're using a variety of methods, Adam. First, we've conducted
documentation reviews to check project plans, assumptions, and contracts. We've
also employed information gathering techniques like brainstorming, Delphi
technique, interviews, and root cause analysis.
Stakeholder 1:
Additionally, we've developed a risk identification checklist based on
historical data and assumptions analysis to uncover potential risks stemming from
inaccuracies or inconsistencies in our project assumptions.
Stakeholder 2:
We've also utilized diagramming techniques, such as cause and
effect diagrams, system or process flow charts, and influence diagrams, to visually
represent and analyze these risks.
Mark:
And we've performed a SWOT analysis to estimate risk comprehensively. Now,
let's talk about qualitative and quantitative risk analysis. We plan to prioritize the
identified risks based on their probability and impact.
Adam:
That's a good approach. We need to know which risks require immediate
attention. After that, how do we develop risk management plans and strategies?
Mark:
Well, we'll create a risk management plan that includes an analysis of likely
risks, both high and low impact. We'll also outline mitigation strategies to keep the
project on track if problems arise. We'll periodically review these plans to ensure they
stay up-to-date.
Stakeholder 1:
As for strategies, we have several options. We can avoid risk by
changing our plans to prevent issues. We can control or mitigate risk by taking
intermediate steps to reduce their impact or likelihood. We can accept some risk,
budgeting for potential negative impacts, and transfer certain risks to third parties
through insurance or outsourcing.
Stakeholder 2:
We can also exploit risks when they have a positive impact on
business development. This depends on the nature of the risk.
Adam:
Great, that covers risk management plans and strategies. Lastly, how do we
report on our risk management progress?
Mark:
We'll report on our progress by recording the results of risk monitoring and
review internally and externally, as needed. We'll incorporate the development in risk
treatment plans into our overall performance management and reporting activities.
Additionally, we'll maintain frequent communications with internal and external
stakeholders, ensuring comprehensive reporting as part of good governance.
Stakeholder 1:
This way, we can ensure that our risk management is effective and
continues to support our organizational performance.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Adam:
Excellent. Mark, it's reassuring to see such a thorough approach to risk
management. I'm confident that with these strategies in place, we can tackle this
twin tunnel project successfully. Thank you all for your valuable contributions.
Mark:
Thank you, Adam. We're committed to managing these risks effectively and
ensuring the project's success.
Template1:
I. Applying project risk management techniques
Potential risks
Identified Potential
risks
Potential Risks:
1.
Tunnel Collapse
: The risk of a tunnel collapse due to
ground instability.
2.
Undetected Methane Gas
: The possibility of
methane gas going undetected, posing an explosion
risk.
3.
TBM Squeezing Ground
: The risk of the Tunnel
Boring Machine (TBM) getting stuck in squeezing
ground.
4.
Unsupervised Drainage Trench
: The risk of an
unsupervised drainage trench causing water flow
changes and tunnel collapse.
5.
TBM Main Bearing Failure
: Potential failure of the
TBM's main bearing.
6.
Unexpected Water Reservoir
: The risk of an
unexpected water reservoir flooding the tunnel.
Prioritised risks and
the criteria used
To prioritize these risks, we'll consider a combination of their
probability of occurrence and potential impact on the
project. We'll use a risk matrix to assign a risk score to each
risk, and those with the highest scores will be the top
priorities.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Management
strategies
1.
Tunnel Collapse
: We'll employ advanced ground
stability assessment techniques and closely monitor
the tunnel's structural integrity.
2.
Undetected Methane Gas
: Continuous monitoring
and gas detection systems will be in place to
promptly identify and mitigate any methane gas
presence.
3.
TBM Squeezing Ground
: We'll establish a strict
schedule for lining support installation to prevent TBM
entrapment.
4.
Unsupervised Drainage Trench
: Implement a
rigorous trench supervision plan to ensure proper
water flow management.
5.
TBM Main Bearing Failure
: Regular maintenance
and inspection of the TBM to identify potential
bearing issues and address them in a timely manner.
6.
Unexpected
Water
Reservoir
:
Develop
a
comprehensive water reservoir detection and
management plan, including contingency measures
for flood prevention.
Contingency plans
For each prioritized risk, we will have corresponding
contingency plans in place:
1.
Tunnel Collapse
: Evacuation and emergency
response plan, along with structural reinforcement
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
options.
2.
Undetected Methane Gas
: Evacuation procedures
and gas detection alarms for crew safety.
3.
TBM Squeezing Ground
: Rapid response team for
TBM extraction and support installation.
4.
Unsupervised
Drainage
Trench
:
Trench
supervision and immediate corrective measures.
5.
TBM Main Bearing Failure
: Spare parts inventory
and a backup TBM for critical situations.
6.
Unexpected Water Reservoir
: Flood prevention
measures,
including
drainage
systems
and
emergency pumps.
Risk management
plan
The risk management plan will be a comprehensive
document that outlines all the potential risks, their
prioritization, management and contingency strategies, as
well as the responsibilities of the team members involved.
Risk reporting
mechanism and
We will implement a risk reporting mechanism that includes
regular updates to stakeholders and team members. We will
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
implementation plan
schedule monthly risk review meetings to assess the
effectiveness of our risk management strategies and make
necessary adjustments. In case of a critical risk event, an
immediate report will be generated, and an emergency
response team will be activated.
This structured approach to risk management ensures that
we are well-prepared to address potential challenges in the
twin tunnel project and maintain a high level of safety and
efficiency throughout its execution.
Part B)
After six months, the project risk records are assessed by Mark and his team
to get valuable information about risks involved.
Report for:
Mel Tunnels
Project
Manager:
Mark
Project
Objective:
Developing a twin tunnel with a parallel alignment 3 meters apart
from each other connecting car park of the shopping complex with
the main road.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Rating for Likelihood and Seriousness for each risk
L
Rated as Low
E
Rated as Extreme (Used for Seriousness only)
M
Rated
as
Medium
NA
Not Assessed
H
Rated as High
Grade: Combined effect of Likelihood/Seriousness
Seriousness
Likelihoo
d
low
medium
high
EXTREME
low
N
D
C
A
medium
D
C
B
A
high
C
B
A
A
Recommended actions for grades of risk
Grad
e
Risk mitigation actions
A
Mitigation actions, to reduce the likelihood and seriousness, to be
identified and implemented as soon as the project commences as a
priority.
B
Mitigation actions, to reduce the likelihood and seriousness, to be
identified and appropriate actions implemented during project execution.
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Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
C
Mitigation actions, to reduce the likelihood and seriousness, to be
identified and costed for possible action if funds permit.
D
To be noted - no action is needed unless grading increases over time.
N
To be noted - no action is needed unless grading increases over time.
Change to Grade since last assessment
NEW
New risk
Grading decreased
—
No change to Grade
Grading increased
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
I
d
Descriptio
n of Risk
(Including
any
identified
‘triggers’)
Impact on
Project
(Identify
consequence
s)
Assessment of
Assessment of
Grade
(combined
Likelihood and
)
Chang
e
Date of
Review
Mitigation
Actions
(Preventative
or
Contingency)
Responsibilit
y
for mitigation
action(s)
Cost
Timeline
for
mitigation
action(s)
Work
Breakdow
n
Structure
1
Steering
Committe
e
unavailabl
e.
Identified
triggers:
Steering
Commit
tee
meeting
s
repeate
dly
resched
uled
due to
lack of
availabil
ity.
Member
s do not
attend
despite
prior
confirm
ation of
attenda
Lack of
availability
will stall
progress
(i.e. delayed
decisions
will defer
output
finalisation,
extend
project
timelines,
and staff
resources
will be
required for
longer than
anticipated)
H
H
A
NEW
15/02/17
Preventativ
e:
Highlight
strategic
connectio
n - link
Project
Objective
to
relevant
Agency
strategic
objectives
Confirm
2006
meeting
schedule
in January
Confirm
SC
members
hip
Widen
represent
ation
(include
other
Agencies)
Project
Manager
NA
15/03/17
Y
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
nce.
2
Inadequat
e funding
to
complete
the project
Identified
triggers:
Funding
is
redirecte
d
Costs
increase
(poor
quality
material
s/
inaccurat
e cost
estimate
s)
Budget
blow out
means cost
savings
must be
identified –
i.e. reduced
output
quality,
timeframes
are
extended,
outcomes
(benefits)
will be
delayed
and/or
reduced.
M
M
B
No
chang
e
15/02/17
Contingenc
y:
Re-scope
project,
focusing on
time and
resourcing
Project
Manager
TBC
TBC
N
3
Staff reject
new
procedures
Triggers
include
Staff don’t
participate in
training (not
prepared for
new roles).
New
procedures
not applied
(workaround
Rejection
means
additional
time and
resources
required to
achieve
successful
implementa
tion - ie.
outputs
languish;
more
training is
H
H
A
NEW
15/02/1
7
Preventati
ve:
High level
reinforcem
ent of
policy
changes.
Provide
opportunit
y for staff
feedback
prior to
policy/proc
edure
Sponsor
Project
Manager
Consultant
Project
Manager
NA
NA
$3,0
00
NA
21/02/17
21/02/17
30/03/17
30/03/17
Y
Y
N
N
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
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Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
s still used).
required
(additional
cost, time
delays);
potential for
‘falling back
into old
ways’ (more
change mgt
required);
loss of
credibility
for project
(perception
of failure).
finalisation
.
Develop
Training
Plan that
allows for
repeat
attendanc
e (perhaps
2 stage
training?).
Identify
staff
‘champion
s’ to
promote
adoption
of new
procedure
s (buddy
system).
Circulate
informatio
n to staff
that
promote
s how
new
procedur
es have
improve
d
processe
s.
proportio
n of staff
Project
Manager
NA
30/04/17
N
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
that
have
successf
ully
complet
ed the
training.
Identifies
local
‘buddies’
for
troubles
hooting
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Mark is concerned about the unavailability of the steering committee. He plans to
organise a steering committee meeting in near future to discuss about the risks
involved in the project and how future changes in the project environment will affect
those risks.
Mark also wants to reassess the budget requirements of the project because of
recent increase in the process of raw materials and labour.
The environmental planning commission has advised Mark and his team that their
excavation may affect the nearby houses. So, they must minimise the depth of the
excavation levels to 50 metres only and not 60 metres as planned.
The staff is not actively involved in the project, and this is affecting the progress of
the project.
Because of the changing weather conditions due to hurricane “Loma” going to pass
through the nearby city in next month, Mark and his team must change their
contingency plan in an event of disaster.
Mark decided to evaluate the effectiveness of the risk management plan in the
project. He asked his subordinate, Chris, assistant project manager to perform
evaluation of the risk management plan as per the current situation and review
contingency plans as per current circumstances and advise him about the changes in
the risk management plan. Chris is advised by Mark to allocate tasks after taking
clarification from him. Mark also advised Chris to look for new opportunities in the
project and report them.
Student must assume himself/herself as Chris, assistant project manager
and perform a role play on risk control activities. Trainer/ Assessor will act
as Mark, project manager.
4: Evaluate risk management plan with the present situation and advise project
manager of changing circumstances.
5: Review contingency plans, plan task allocation and clarify to the stakeholders.
6: Identify the opportunities for Mel tunnels.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Template 2:
Monitor risk management plan
Changed
circumstances
Steering Committee Availability
:
As of the recent
assessment, the availability of the steering
committee remains a concern. Efforts to engage
other relevant agencies have not yet yielded results.
This needs continuous monitoring and prompt action
if availability worsens.
Budgeting Concerns
:
There haven't been
significant changes in budgeting concerns since the
last assessment. We should continue to monitor
expenses closely to ensure we remain within budget
and identify additional cost-saving opportunities.
Staff Adoption of New Procedures
:
The staff's
resistance to new procedures still requires attention.
Our preventative actions seem to have made some
progress, but we should monitor staff feedback and
training success closely.
Weather and Hurricane 'Loma'
:
Hurricane 'Loma'
is still predicted to impact our project area. Our
updated contingency plan should be continuously
monitored and evaluated to ensure readiness.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Changes in
contingency plan
The contingency plan has been updated to include
provisions for the impending weather change due to
Hurricane 'Loma'. We will monitor this plan closely to
ensure it remains up-to-date and effective.
Task allocation
Tasks have been allocated as per the updated contingency
plan. Roles and responsibilities are clear among team
members and stakeholders, ensuring efficient risk
management.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Opportunities
identified
We are in the process of identifying potential opportunities
within the project. These could include cost-saving
measures, process improvements, or innovative solutions.
As soon as any opportunities are identified, they will be
reported for further evaluation.
Performance Criteria / Performance Checklist
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
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Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Your task must address the following performance criteria/ performance checklist.
To be assessed as satisfactory (S) in this
assessment task the participant needs to
demonstrate competency in the following
critical aspects of evidence
S
N/S
Trainer/Assessor to
complete
(Comment and feedback
to students)
a)
Participated professionally in the role play
and demonstrated evidence of the
following:
•
Professional body language
•
Appropriate gestures and tone
•
Listened to other people’s view and
answered appropriately
☐
☐
b)
Assisted in identifying and priortising
potential risks throughout project life
cycle through:
•
Established risk analysis methods
•
Techniques and tools
☐
☐
c)
Assisted in developing risk management
strategies and risk management plans.
☐
☐
d)
Discussed about developing and
implementing risk reporting mechanisms
including:
•
recording internally and externally
•
Incorporating into the organisation's
overall performance management
☐
☐
e)
Demonstrated ability to monitor risks as
per project and risk management plans.
☐
☐
f)
Displayed skills to review contingency
plans and clarified task allocation of team
members along with project manager.
☐
☐
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
g)
Identified and reported opportunities in
the same way as risks.
☐
☐
Assessment Task 2: Project
Information for students
Make sure your trainer/assessor clearly explained the assessment process and
tasks to be completed.
Make sure you understand what evidence is required to be collected and how.
Make sure you discuss any special needs or reasonable adjustments to be
considered during the assessment (refer to the Reasonable Adjustments
Strategy Matrix and negotiate these with your trainer/assessor).
Make sure that you have access to a computer and the internet (if you prefer
to type the answers).
Make sure that you have all the required resources needed to complete this
assessment task.
The due date of this assessment task is in accordance with your timetable.
In exceptional (compelling and compassionate) circumstances, an extension to
submit an assessment can be granted by the trainer/assessor.
Evidence of the
compelling and compassionate circumstances must be provided together with
your request for an extension to submit your assessment work.
The request for an extension to submit your assessment work must be made
before the due date.
This assessment task is comprised of a project.
This task comprises of following two (2) parts:
o
Part A:
report on risk control activities and risk management
activities.
o
Part B:
role play on reporting risk management issues and
responses to others.
You must attempt all criteria to the required level, e.g., Assessment criteria
mentioned in the performance checklist to be deemed satisfactory in this task
You must ensure that the premise of the interactive presentation closely
related to the scenario and the given criteria.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
You must attempt all activities of the project for your trainer/assessor to assess
your competency in this assessment task.
You must complete the task independently.
Purpose of assessment
This assessment task is designed to evaluate your following skills and abilities:
Skills to advise project managers of changing circumstances through monitoring
risks.
Skills to identify risks and opportunities after reviewing current and proposed
activities.
Skills to assist in implementing risk management approaches and amending
plans as per changing environment.
Skills to assist in taking corrective action on risks.
Skills to assist in reviewing contingency plans on an ongoing basis and allocate
tasks to individuals after clarifying with project manager before implementation.
Skills to apply and monitor risk contingency measures as per risk management
plan.
Skills to identify opportunities same way as risks are identified.
Skills to assist in ongoing review of project outcomes to determine effectiveness
of risk management activities by assessing project risk records and other
available information.
Skills to report risk management issues and responses to others so that the
knowledge gained can be applied in future projects.
Reading skills to collect, review, interpret/understand and analyse/review
complex textual information from a range/number of sources.
Written skills to document and deliver information to perform risk control
activities and contribute to assessing risk management outcomes.
Skills to work independently/freely as well as collaboratively/together to make
decisions about perform risk control activities and contribute to assessing risk
management outcomes.
Skills to interact/cooperate with others using appropriate conventions/systems
when communicating to, and consulting/discussing with stakeholders/interested
parties.
This is an individual assessment.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
This task comprises of two (2) parts:
o
report on risk control activities.
o
role play on reporting risk management issues and responses to others.
You will prepare a report on risk control activities and assessing risk management
outcomes as per the given scenario in the task and templates provided.
Trainer/Assessor will act as General manager of Mel tunnels in the role play
activity.
Report must contain original content and should not be a copy of someone else’s
work.
Your assessor will assess your work according to the given performance criteria/
performance checklist.
Assessment environment
The assessment can be completed in one of the following assessment environments:
Online environment
Simulated environment/ Classroom environment
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Online Environment
Assessment task instructions
The purpose of this assessment task is to assist with aspects of risk management
in a project.
The student must use the templates provided to document their responses.
The student must follow the word limits specified in the templates.
The trainer/assessor must assess the student using the performance checklist
provided.
Online environment requirements
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Assessment task environment
This assessment task will be completed in an online environment prepared by your
training organisation.
All required resources to complete the assessment task will be discussed with the
student before they commence the assessment. The online environment is very
much like a learning environment where a student is able to practice, use and
operate appropriate industrial equipment, techniques, practices under realistic
workplace conditions.
Requirements for the online assessment environment
The trainer/assessor will ensure that the online assessment environment is set up
to complete this assessment task.
The online environment consists of:
A learning management system where the student will be required to
complete their job-related tasks and activities
The standard operating/workplace procedures related to the tasks and
activities.
The trainer/assessor will provide the student with assistance throughout the
assessment activity.
The online environment must meet the following criteria:
Opportunities for the student to:
Yes/No/
NA
Follow standard operating/workplace procedures
Use up-to-date software and equipment
Work within stated timelines to meet deadlines
Gain experience in the challenges and complexities of dealing with
multiple tasks
Experience prioritising competing tasks and dealing with
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
contingencies
The environment to work with others in a team
Online assessment environment sufficient to communicate, contribute
and participate in tasks and activities.
Assessment environment sufficient to work independently and
manage workload
Resources, tools, and equipment requirements
The following resources, tools and equipment required to complete the assessment
task will be discussed with the student before they commence the assessment:
Workplace personnel/stakeholders to participate in the questioning session
requires active participation in a range of creative thinking activities
o
Please refer to the roles and responsibilities section for more
information
o
This should be organised by the training organisation either via, LMS,
telephone conferences, video conferencing or anything of a similar
nature
project management documentation for risk management
workplace risk management policies and procedures.
Online assessment scenario
You are required to assist with aspects of risk management in a project. You are
required to read and understand a predetermined issue and/or situation and
participate in a number of assessment activities.
The following are the goals and objectives to complete this assessment task:
Assist with risk analysis and planning
Identify project deliverables, objectives, and resources
Identify and prioritise potential and actual risks of project, and advise project
manager
Establish with relevant personnel risk-analysis methods, techniques, and tools
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Contribute to developing risk management strategies, approaches and plans
according to organisational policies and procedures
Contribute to developing and implementing risk-reporting mechanisms
Review risks and execute risk-control activities
Monitor actual and potential risks according to agreed project and risk
management plans and advise project manager of changing circumstances
Identify opportunities and changing environment for project activities, and
advise project manager
Contribute to amending project and risk management plans and confirming
plans reflect the changing environment
Contribute to reporting opportunities for risk control
Develop contingency plan
Contribute to corrective action on risks according to risk management plan and
delegated authority
Contribute to review of contingency plans on an ongoing basis
Confirm tasks allocated to individuals and teams are agreed with supervisor
before implementation
Apply and monitor risk-contingency measures
Contribute to assessing risk management outcomes
Contribute to ongoing review of project outcomes and determine effectiveness
of risk management activities
Seek feedback and identify risk management issues
Report risk management issues and responses to relevant stakeholders
Make changes to project management techniques based on feedback received
A supervisor will be assigned to you by your training organisation. The supervisor
can answer your questions related to understanding the requirements associated
with the assessment task. The supervisor will act according to job role and
responsibilities.
The supervisor can be your trainer or assessor or a different trainer or assessor or a
staff member (including mentors) from the training organisation.
Roles and responsibilities
As part of your job role, you have the following job responsibilities:
Applies appropriate strategies to construct meaning from complex texts
Documents results of analyses using required organisational formats
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Contribute to project documentations using structure and vocabulary
appropriate to audience, context, and purpose
Participates in a range of verbal exchanges using clear language and non-
verbal features to provide relevant information
Uses active listening and questioning techniques to elicit views and opinions of
others
Identifies responsibilities of own role in terms of its contribution to broader
goals of work environment
Selects appropriate communication protocols in a range of work contexts
Collaborates and cooperates with others to achieve shared goals
Sequences and schedules required tasks and activities and manages relevant
communication
Identifies outcomes to identify opportunities for future improvement.
Task requirements
This assessment task requires you to assist with aspects of risk management in a
project. The assessment activities are mentioned within the assessment task.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Simulated Environment
Assessment task instructions
The purpose of this assessment task is to assist with aspects of risk management
in a project.
The student must use the templates provided to document their responses.
The student must follow the word limits specified in the templates.
The trainer/assessor must assess the student using the performance checklist
provided.
Simulated environment requirements
Assessment task environment
This assessment task will be completed in a simulated environment prepared by
your training organisation.
The simulated environment will provide you with all the required resources (such as
the equipment and participants, etc.) to complete the assessment task. The
simulated environment is very much like a learning environment where a student is
able to practice, use and operate appropriate industrial equipment, techniques,
practices under realistic workplace conditions.
Requirements for the simulated assessment environment
The trainer/assessor will ensure that the simulated assessment environment is
sufficient to complete this assessment task.
The simulated environment consists of:
The training organisation as the workplace where the student will be
required to complete their job-related tasks and activities
The standard operating/workplace procedures related to the training
organisation
The trainer/assessor will provide the student with assistance throughout the
assessment activity.
The simulated environment must meet the following criteria:
Opportunities for the student to:
Yes/No/
NA
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Follow standard operating/workplace procedures
Use up-to-date software and equipment
Work within stated timelines to meet deadlines
Gain experience in the challenges and complexities of dealing with
multiple tasks
Experience prioritising competing tasks and dealing with
contingencies
Simulated environment to work with others in a team
Simulated environment sufficient to communicate, contribute and
participate in tasks and activities.
Simulated environment sufficient to work independently and manage
workload
Resources, tools, and equipment requirements
The following resources, tools and equipment will be made available by the training
organisation at the simulated workplace to complete this assessment task:
Workplace personnel/stakeholders to participate in the questioning session
requires active participation in a range of creative thinking activities
o
Please refer to the roles and responsibilities section for more
information
project management documentation for risk management
workplace risk management policies and procedures.
Simulated assessment scenario
You are required to assist with aspects of risk management in a project. You are
required to read and understand a predetermined issue and/or situation and
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
participate in a number of assessment activities.
The following are the goals and objectives to complete this assessment task:
Assist with risk analysis and planning
Identify project deliverables, objectives, and resources
Identify and prioritise potential and actual risks of project, and advise project
manager
Establish with relevant personnel risk-analysis methods, techniques, and tools
Contribute to developing risk management strategies, approaches and plans
according to organisational policies and procedures
Contribute to developing and implementing risk-reporting mechanisms
Review risks and execute risk-control activities
Monitor actual and potential risks according to agreed project and risk
management plans and advise project manager of changing circumstances
Identify opportunities and changing environment for project activities, and
advise project manager
Contribute to amending project and risk management plans and confirming
plans reflect the changing environment
Contribute to reporting opportunities for risk control
Develop contingency plan
Contribute to corrective action on risks according to risk management plan and
delegated authority
Contribute to review of contingency plans on an ongoing basis
Confirm tasks allocated to individuals and teams are agreed with supervisor
before implementation
Apply and monitor risk-contingency measures
Contribute to assessing risk management outcomes
Contribute to ongoing review of project outcomes and determine effectiveness
of risk management activities
Seek feedback and identify risk management issues
Report risk management issues and responses to relevant stakeholders
Make changes to project management techniques based on feedback received
A supervisor will be assigned to you by your training organisation. The supervisor
can answer your questions related to understanding the requirements associated
with the assessment task. The supervisor will act according to job role and
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
responsibilities.
The supervisor can be your trainer or assessor or a different trainer or assessor or a
staff member (including mentors) from the training organisation.
Roles and responsibilities
As part of your job role, you have the following job responsibilities:
Applies appropriate strategies to construct meaning from complex texts
Documents results of analyses using required organisational formats
Contribute to project documentations using structure and vocabulary
appropriate to audience, context, and purpose
Participates in a range of verbal exchanges using clear language and non-
verbal features to provide relevant information
Uses active listening and questioning techniques to elicit views and opinions of
others
Identifies responsibilities of own role in terms of its contribution to broader
goals of work environment
Selects appropriate communication protocols in a range of work contexts
Collaborates and cooperates with others to achieve shared goals
Sequences and schedules required tasks and activities and manages relevant
communication
Identifies outcomes to identify opportunities for future improvement.
Task requirements
This assessment task requires you to assist with aspects of risk management in a
project. The assessment activities are mentioned within the assessment task.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Assessment Task 3: Project
Project
In continuation of scenario, Mark planned how to perform risk control activities and
contribute to assessing risk management outcomes.
As part of the monitoring process, the thresholds for the risk criteria will be reviewed
at the commencement of each risk assessment cycle to identify the processes that
may be subject to increased risks and, as such, would derive the greatest value from
the risk assessment.
Mark proposed to his team that they should regularly review risks identified in the
firm’s risk register. Document any actions or events that change the status of a risk,
for example:
•
Changes to a risk evaluation because of improvements in controls
•
A control breach and near miss should be logged at the time of the event
•
A new risk that has been identified.
Mark believes that because no two projects are exactly alike, the risk management
approach and plan should be tailored to the scope and complexity of individual
projects. Other considerations include the roles, responsibilities, and size of the
project team, the risk management processes required or recommended by the
government organisation, and the risk management tools available to the project.
Corrective actions
Corrective action should be well-documented and should, upon execution, turn the
project in a way such that it better aligns with the goals, expectations, and ultimate
results laid out in the project management plan. Corrective action will be
implemented at any point within the project when the project, or a specific task or
tasks, have taken the project in a direction which conflicts with the pre-determined
project management. Mark believes that earlier intervention traditionally is more
effective as it can involve a more minor correction than later intervention, which can
require a more significant alteration, which can result in more financial and time
expenditures.
Contingency planning:
Mark and his team developed following steps in the contingency plan maintenance
process:
•
Communicate the plan to everyone in the organisation.
•
Inform people of their roles and responsibilities related to the plan.
•
Provide necessary training for people to fulfil these roles and responsibilities.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
•
Conduct disaster drills where practical.
•
Assess the results of training and drills and make any necessary changes.
•
Review the plan on a regular basis, especially if there are relevant
technological, operational, and personnel changes.
•
Distribute revised plans throughout the company, and make sure that the old
plan is discarded.
•
Keep copies of the plan off-site, and in a place where they can be accessed
quickly when needed.
•
Audit the plan periodically:
o
Reassess the risks to the business.
o
Analyse efforts to control risk by comparing actual performance with the
performance levels described in the contingency plan.
o
Recommend and make changes, if necessary.
Reporting opportunities
A) Sources of opportunity within the organisation:
a.
Supply Chain
b.
Product and service offering
c.
Process
d.
Technology
e.
New markets
B) Sources of Opportunity Beyond the Organisation
1.
Customers
2.
Emerging technologies and scientific developments
3.
Political, legal, and social forces
Determining effectiveness of risk management activities
Mark planned following steps in determining risk management activities:
1.
An accepted and accurate representation of the current arrangements for
managing different forms of risk.
2.
The fundamental concepts of risk and risk management and the desired goals in
terms of the risk management framework and process to be clearly understood
by those sponsoring the change.
3.
A clear and accepted appreciation of the elements of the existing framework that
need to be enhanced or improved and the nature of those changes and any
additional elements that need created.
4.
The exploration of options, constraints, enablers and critical paths leading to an
appropriate plan of actions with timings.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
5.
A clear commitment to the plan and its implementation through the allocation of
suitable resources by senior management and by their continued oversight of
progress.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Project Records:
Mel Tunnels
The project starting date: 01/02/2017
The project finishing date:
30/07/2017
Total budget allocated: 50, 000, 00 dollars.
Risks affecting progress of project:
Design changes, environmental effects on projects, changes in road work schedule,
Construction material costs and availability, poor staff performance.
Total number of staff employed in project:
Permanent:
50 employees
Casual and contracted employees: 100
Proposed outcomes:
Developing a twin tunnel with a parallel alignment 3 meters apart from each other
connecting car park of the shopping complex with the main road.
Changes in scope of project: Time deadline increased by 2 months. It effected the
budget of the project which has to be increased with extra 200000 dollars.
Changes in contingency plan: Due to Hurricane “Loma” effecting nearby city,
contingency plan is reviewed and changed by Mark and his team.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
After some time, Mark decided to evaluate the effectiveness of risk management. He
followed the given steps:
Meeting with team members and relative stakeholders of the project where the
detailed arrangements, including the schedule activities and delivery dates, the
documents to be reviewed and the stakeholders are agreed.
Observing and reviewing risk management in actual practice through analysis of
suitability of the current framework and tools to manage risk associated with an
organisation of a comparable size and complexity, its risk profile and the risk
criteria that should reflect its attitude.
Using the gathered information, a gap analysis and evaluation of effectiveness is
performed.
Presenting the findings to senior managers.
Mark identified following general risk management issues in the evaluation process:
Technology risk management issues
Third party risk management
Fraud and misconduct
Crisis management
Data security
Achieving compliance program effectiveness
Improving risk data aggregation and reporting
Mark found that there are inaccuracies or incomplete information in the survey file
about design of the project. He also found that design change is outside of the
parameters contemplated in the environmental document. There is also risk of
potential lawsuit on environmental report, delaying the start of construction and
threatening loss of funding. Mark also found that due to complex nature of the
staging, additional right of way or construction easements may be required to
complete the work as contemplated, resulting in additional cost to the project. Also it
is noted by Mark those hazardous materials encountered during construction will
require an onsite storage area and potential additional costs to dispose.
Mark is advised by the management of the Mel tunnels to present a report on risk
control activities and risk management outcomes.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Task:
A)
Prepare a report
Student must assume himself/herself as Mark and prepare a report on risk control
activities.
Report must incorporate following points:
1: Ways to monitor risks as per project and risk management plans and notify project
manager of changing circumstances.
2: Policies on reviewing current and proposed activities to identify risks and
opportunities.
3: Factors to consider and steps to follow for implementing agreed risk management
approaches and amending plans as per changing environment.
4: With respect to given scenario, the corrective actions need to be taken on risks as
per risk management plan and delegated authority.
5: Process for reviewing contingency plans on ongoing basis and clarifying allocated
tasks to the relevant stakeholders before implementation.
6: Factors to consider for application and monitoring of risk contingency measures as
per the management plan.
7: Steps to review project outcomes to determine effectiveness of risk management
activities.
Report on Risk Control Activities
Prepared by:
Mark
Date:
26/10/2023
Subject:
Risk Control Activities and Management Outcomes
1. Monitoring Risks and Notifying Project Manager of Changing
Circumstances
In our project, monitoring risks is essential to ensure that we maintain a proactive
approach to risk management. We should monitor the project against established
thresholds, periodically reviewing risk criteria to identify processes subject to
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
increased risks. It's crucial to remain vigilant about the availability of the steering
committee and ensure timely and efficient decision-making.
2. Policies for Identifying Risks and Opportunities
Our approach to risk management should include policies for reviewing both current
and proposed project activities. The following factors should be considered:
Supply Chain:
Identifying potential supply chain risks and opportunities.
Product and Service Offering:
Evaluating how changes may affect the
project's direction.
Process:
Continuous assessment of the project's processes for improvements.
Technology:
Leveraging new technologies and scientific advancements.
New Markets:
Identifying new markets and opportunities.
3. Implementing Agreed Risk Management Approaches
Risk management approaches must be tailored to the project's scope and complexity.
Factors to consider include project team size, government requirements, and the
available risk management tools. Plan amendments should be executed if the
environment changes.
4. Corrective Actions and Delegated Authority
Corrective actions are essential to ensure that the project aligns with its goals and
expectations. These actions will be implemented as soon as deviations from the
project management plan are identified. We should prefer early intervention as it is
often more effective and less costly than later corrections. Corrective actions should
be well-documented and well-executed.
5. Reviewing Contingency Plans and Clarifying Allocated Tasks
Our contingency plans are dynamic documents. The process for reviewing these
plans should include steps such as:
Communicating the plan to everyone in the organization.
Defining roles and responsibilities.
Providing necessary training.
Conducting drills and evaluating results.
Regularly reviewing and distributing revised plans.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Keeping off-site copies for quick access.
Periodic audits to reassess risks.
6. Application and Monitoring of Risk Contingency Measures
The application of risk contingency measures must align with the risk management
plan. The process includes:
Continuously monitoring the risk contingency plan.
Evaluating the plan's effectiveness and readiness.
Ensuring that allocated tasks are clear and communicated to relevant
stakeholders.
Acting proactively in case of changes in the project environment that impact
contingency measures.
7. Reviewing Project Outcomes for Determining Effectiveness
To determine the effectiveness of our risk management activities, we should focus on
several key factors:
Ensuring that current arrangements for managing risk are accepted and
accurate.
Clearly understanding the desired goals in the risk management framework.
Identifying elements that need enhancement and improvement.
Exploring options and constraints for an appropriate plan of action.
Committing to the plan and its implementation through resource allocation and
oversight by senior management.
In conclusion, our project's risk management is an ongoing process. Regular
monitoring, identifying opportunities, and effective corrective actions are crucial for
its success. We should continuously reassess and adapt to changing circumstances.
Please feel free to reach out if you have any further questions or need additional
information.
Mark
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Template 3:
Report on risk control activities
Company:
Mel Tunnels Pty Ltd
Time:
3:00 pm
Ways to monitor risks as per project and risk management plans:
Monitoring risks as per the project and risk management plans involves:
Regularly assessing the identified risks.
Reviewing the effectiveness of risk mitigation strategies.
Continuously tracking project progress against established thresholds.
Notifying stakeholders and project management of any changes in risk
status.
Comparing actual risk events with the risk management plan.
Policies on reviewing current and proposed activities:
Our policies for reviewing current and proposed activities include:
Regularly assessing the project's scope and objectives.
Evaluating the impact of changes to project activities on risk.
Identifying and documenting new risks and opportunities.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Ensuring alignment with the organization's strategic objectives.
Regularly engaging with stakeholders for feedback and input.
Factors to consider while implementing agreed risk management
approaches:
When implementing agreed risk management approaches, we must consider:
The project's size, scope, and complexity.
Applicability of government regulations and guidelines.
Availability and suitability of risk management tools.
The team's roles and responsibilities in managing risks.
The organization's risk tolerance and overall strategy.
Steps to follow for implementing risk management approaches:
The steps for implementing risk management approaches include:
1. Identification:
Identifying risks through techniques such as brainstorming,
checklists, and documentation reviews.
2. Analysis:
Assessing the likelihood and impact of each risk.
3. Mitigation:
Developing strategies to reduce risk likelihood and impact.
4. Monitoring:
Continuously monitoring and reviewing risks and their
mitigation plans.
5. Reporting:
Reporting risk status and changes to relevant stakeholders.
The corrective actions need to be taken on risks:
Corrective actions are necessary when risks deviate from the project management
plan. These actions may include:
Adjusting project scope or objectives.
Reallocating resources.
Updating risk mitigation strategies.
Communicating changes to stakeholders.
Implementing changes promptly to avoid further issues.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Process for reviewing contingency plans on ongoing basis:
The process for reviewing contingency plans includes:
Regularly communicating the plan to all project stakeholders.
Defining and clarifying roles and responsibilities.
Providing training to ensure preparedness.
Conducting drills and assessing results.
Periodic plan audits to reassess risks and effectiveness.
Distributing revised plans and ensuring their accessibility.
Factors to consider for application and monitoring of risk contingency
measures:
Factors to consider include:
The nature and severity of potential risks.
Resource availability for contingency measures.
Communication plans for risk contingency.
Changes in the project environment.
Timely activation and ongoing monitoring of contingency measures.
Steps to review project outcomes to determine effectiveness:
To review project outcomes and determine effectiveness, the following steps should
be taken:
Compare actual results against project objectives.
Evaluate the overall success of risk management activities.
Identify areas where improvements can be made.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Assess the alignment of risk management with strategic goals.
Provide feedback to stakeholders for continuous improvement.
B) Perform a role play
Mark discussed reported risk management issues and responses with relevant
stakeholders so that lessons be learnt from them and applied in future projects.
Student must assume himself/herself as Mark and perform a role play on reporting
risk management issues and responses to others. Trainer / Assessor will act as
General manager of Mel tunnels.
Role play must cover following point:
8: Discuss risk management issues and responses for lessons learned or application
to future projects and fill the given template and get it signed from trainer/ assessor
who is acting as General manager of the company.
Role Play.
Mark:
Good morning, Mr. General Manager. I wanted to discuss some of the risk
management issues and responses we've encountered during the project. It's
essential that we learn from these experiences and apply them to future projects.
General Manager:
Good morning, Mark. Please, go ahead. I'm interested in hearing
your insights.
Mark:
First, we identified inaccuracies in the survey file regarding the design of the
project. This posed a significant risk. We've since implemented better controls and
verification processes to ensure the accuracy of project documents in the future.
General Manager:
That's a crucial improvement. Accuracy in project documentation
is non-negotiable. Please proceed.
Mark:
We also discovered that the design changes exceeded what was contemplated
in the environmental document. This could lead to a potential lawsuit and delays.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Going forward, we need to ensure that the design process aligns with all regulatory
requirements.
General Manager:
Agreed. Compliance is vital. What else have you learned?
Mark:
Complex staging requirements emerged, potentially requiring additional right
of way or construction easements, which would increase project costs. In future
projects, we need a more thorough analysis of staging and early identification of
potential additional costs.
General Manager:
Thank you for addressing these issues, Mark. It's essential that
we apply these lessons to future projects. Please fill out the lessons learned template,
and I'll be happy to sign it.
Template 4:
II. Applying project risk management techniques
Risk management issues and responses
Risk issue
Risk statement
Risk response
Design
changes
affecting
project
Design changes led to potential
deviations from project objectives
and increased costs.
Implemented
improved
controls and verification
processes
for
project
documents.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
outcomes
Environmental
changes
affecting
project
outcomes
Environmental changes exceeded
planned parameters, potentially
resulting in legal challenges and
delays.
Enhanced alignment with
regulatory
requirements
during the design phase.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Road work
schedule
changes
affecting
project
Unforeseen changes in the road
work schedule could lead to project
timeline disruptions and increased
costs.
Implemented a thorough
analysis
of
staging
requirements to identify
potential additional costs.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
outcomes
Construction
material
Fluctuations in material availability
and costs could impact project
Established
proactive
material
procurement
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
availability and
costs affecting
project
outcomes
budget and progress
strategies
and
cost
monitoring measures.
Signature
Mark.
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Performance Criteria / Performance Checklist
Your task must address the following performance criteria/ performance checklist.
To be assessed as satisfactory (S) in this
assessment task the participant needs to
demonstrate competency in the following
critical aspects of evidence
S
N/S
Trainer/Assessor to
complete
(Comment and feedback
to students)
a)
Monitored risks as per project and
risk management plans through
reporting:
•
Changes to a risk evaluation
•
A control breach and near miss
•
A new risk that has been
identified.
☐
☐
b)
Reviewed current and proposed
activities and identify potential and
actual risk opportunities through
analysis of:
Scope of project
Complexity of project
☐
☐
c)
Implemented agreed risk
management approaches and
amended plans as per changing
environment.
☐
☐
d)
Assisted in taking corrective action
on risks as per risk management
plan through:
Documentation
☐
☐
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Australasia International School
Onyx Developments Pty Ltd ABN 61009465758
RTO Code: 6251 CRICOS Provider Number: 02747G
Level 4 127 Liverpool Street Sydney NSW 2000
Telephone: +61 2 8278 7232
contact@aischool.edu.au
www.aischool.edu.au
Early intervention to avoid
risk
e)
Made sure individual tasks are
allocated after clarification from
project manager and reviewed
contingency plans sufficiently.
☐
☐
f)
Applied and monitored risk
contingency measures as per risk
management plan.
☐
☐
g)
Identified and reported
opportunities such as:
•
Supply Chain
•
Product and service offering
•
Process
•
Technology
•
New markets
•
Customers
☐
☐
END FOF ASSESSMENT
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a. $134,000
b. None of the given answers
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Determine the missing amounts.
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