Accounting Information Systems
11th Edition
ISBN: 9781337676557
Author: Ulric J. Gelinas; Richard B. Dull; Patrick Wheeler
Publisher: Cengage Learning US
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Question
Chapter 13, Problem 1SP
Summary Introduction
To determine: The procedures should control the process explained in the given diagram.
Introduction:
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Draw Physical Data Flow Diagram (DFD) of AR System
In a physical DFD, we focus on how the system operates in terms of the people and technology involved. This diagram reflects who or what is responsible for each action, such as clerks, machines, or software.
Components
AR Clerk: Receives payments, updates the system, and batches cheques.
Cashier: Receives batches of cheques from AR.
Mail System: Sends and receives physical documents like statements and cheques.
Processes in Physical DFD
- 1.0 AR Clerk prints and mails monthly statements.
- 2.0 Customers mail payments to AR Clerk.
- 3.0 AR Clerk batches cheques and sends to the Cashier.
- 4.0 AR Clerk updates AR master data system.
Data Stores
Customer Records: A file or system holding customer information.
AR Master Data: The electronic records updated with payments.
Assumes that when conducting procedures to obtain an understanding of the control structure in the Fiona Company, you checked “NO” to the following internal control questionnaire items:
Does access to on-line files requires specific passwords to be entered to identify and validate the terminal user?
Are control totals established by the user prior to submitting data for processing? (order entry application subsystem).
Are input control totals reconciled to output control totals? (Order entry application sub system).
Required:
Describe the errors, irregularities, or misstatements that could occur due to the weaknesses indicated by the lack of controls.
Which of the following is a control that can be used to ensure that all of the components of an
invoice number are input by a data entry person?
dependency check
O procedures for rejected inputs
preformatted screens
O turnaround documents
Chapter 13 Solutions
Accounting Information Systems
Ch. 13 - Prob. 1RQCh. 13 - What primary functions does the AP/CD process...Ch. 13 - Prob. 3RQCh. 13 - What are the fundamental responsibilities of the...Ch. 13 - Prob. 5RQCh. 13 - Prob. 6RQCh. 13 - Prob. 7RQCh. 13 - Prob. 8RQCh. 13 - How does EDI improve the effectiveness and...Ch. 13 - What is EIPP? How does it improve the efficiency...
Ch. 13 - What are the two operations process...Ch. 13 - Prob. 12RQCh. 13 - Prob. 13RQCh. 13 - Prob. 14RQCh. 13 - Prob. 1DQCh. 13 - This chapter discusses both fraud and...Ch. 13 - Prob. 3DQCh. 13 - Prob. 4DQCh. 13 - Prob. 5DQCh. 13 - Prob. 6DQCh. 13 - Prob. 1SPCh. 13 - Prob. 2SPCh. 13 - Prob. 3SPCh. 13 - Prob. 4SPCh. 13 - Prob. 5SPCh. 13 - Prob. 6SPCh. 13 - Prob. 4PCh. 13 - Our narrative and DFDs are created assuming that...Ch. 13 - Prob. 6PCh. 13 - Prob. 7P
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Similar questions
- The computer processing portion of a sales order system is represented by the flowchart. Answer the following questions.a. What type of data processing system is this? Explain, and be specific.b. The auditor suggests that this system can be greatly simplified by changing to direct access files. Explain the major operational changes that would occur in the system if this were done.c. The auditor warns of control implications from this change that must be considered. Explain the nature of the control implications.d. Sketch a flowchart (the computerized portion only) of the proposed new system. Use correct symbols and label the diagram.arrow_forwardComputer accounting control procedures are referred to as general or application controls. The primary objective of application controls in a computer environment is toa. ensure that the computer system operates efficiently.b. ensure the validity, completeness, and accuracy of financial transactions.c. provide controls over the electronic functioning of the hardware.d. plan for the protection of the facilities and backup for the systems.arrow_forwardRevenue Cycle. Discuss how the nature of the necessary internal control features is affected by switching from a manual system to a large-scale computer-based accounting system. а.arrow_forward
- What type of internal control would recalculating the totals on a computer report be?arrow_forwardComputer Internal Control Questionnaire Evaluation. Assume that, when conductingprocedures to obtain an understanding of Denton Seed Company’s internal controls, youchecked “No” to the following internal control questionnaire items:∙ Does access to online files require specific passwords to be entered to identify and validate the terminal user?∙ Does the user establish control totals prior to submitting data for processing? (Orderentry application subsystem.)∙ Are input control totals reconciled to output control totals? (Order entry applicationsubsystem.)Required:Describe the errors and frauds that could occur because of the weaknesses indicated by thelack of IT controlsarrow_forwardControl Objectives and Procedures Associations. Exhibit 7.64.1 contains an arrangement of examples of transaction errors (lettered a–g) and a set of client control procedures and devices (numbered 1–15). Make a copy of the exhibit page and complete the following requirements.Requireda. Opposite the examples of transaction errors lettered a–g, write the name of the transaction assertion clients wish to achieve to prevent, detect, or correct the error.b. Opposite each numbered control procedure, place an “X” in the column that identifies the error(s) the procedure is likely to control by prevention, detection, or correction.arrow_forward
- Which of the following statements is correct? a. A bridge is used to connect a LAN and a WAN. b. Packet switching combines the messages of multiple users into a packet for transmission. At the receiving end, the packet is disassembled into individual messages and distributed to the user. c. The decision to partition a database assumes that no identifiable primary user exists in the organization. d. Message switching is used to establish temporary connections between network devices for the duration of a communications session. e. A deadlock is a temporary phenomenon that disrupts transaction processing. It will resolve itself when the primary computer completes processing its transaction and releases the data the other nodes need.arrow_forwardRequired: a. Create a document flowchart of the existing system. b. Analyze the internal control weaknesses in the system. Model your response according to the six categories of physical control activities specified in SAS 78. 1.Transaction Authorization 2.Segregation of Duties 3.Supervision 4.Accounting Records 5.Access Control 6.Independent Verificationarrow_forwardhas hired you to review its sales order procedures for internal control compliance and to make recommendations for changes. You are required to:a. Create a data flow diagram of the current system. b. Create a system flowchart of the existing system. c. Analyze the internal control weaknesses in the system. ; andd. Prepare a system flowchart of a redesigned computer-based systemarrow_forward
- A digital signaturea. is the encrypted mathematical value of the message sender’s name.b. is derived from the digest of a document that has been encrypted with the sender’s private key.c. is derived from the digest of a document that has been encrypted with the sender’s public key.d. is the computed digest of the sender’s digital certificate.e. allows digital messages to be sent over an analog telephone line.arrow_forwardc. Analyze the phrysical internal control weaknewesin the systemd. (Optional) Prepare a system Mowchart of a rode-signed computer- based system that resolves thecontrol acakneses that you identified._ Explainyour solution.arrow_forwardWhich of the following is an example of an input control? a.making sure report that are distributed to the proper people b.monitoring the work of data entry clerks. c. Collecting accurate statistics of historical transactions while gathering data. d. Performing a check-digit test on a customer acount number e.Having anothr person review the design of a business formarrow_forward
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