Guilford Department store is a Barbadian Company that operates in Bridgetown, Barbados. The Company maintains a perpetual inventory system. Its accounting information follows a number of standard operating procedures. Employees in the accounting department post the data manually from the receiving reports, materials requisition forms, copies of purchase orders and other transactions, such as returns and adjustments to the inventory records. The source documents are filed by posting date. The inventory records are analysed after each posting to determine if the item should be reordered. One copy of a purchase requisition is prepared and sent to the purchasing department. The clerks select a vendor from a master vendor file, prepare four copies of the purchase order and update the vendor file to reflect the order. The purchase order is approved and distributed as follows: original copy to the vendor; copy number 2 is filed numerically with the corresponding purchase requisition attached. Copy 3 is forwarded to the receiving department. Copy 4 is sent to the accounting department. REQUIRED a. Prepare an analytical flow chart of the preceding procedures at Guilford department Store Ltd. b. Prepare a DFD of the preceding procedures at Guildford's.
Guilford Department store is a Barbadian Company that operates in Bridgetown, Barbados. The Company maintains a perpetual inventory system. Its accounting information follows a number of standard operating procedures. Employees in the accounting department post the data manually from the receiving reports, materials requisition forms, copies of purchase orders and other transactions, such as returns and adjustments to the inventory records. The source documents are filed by posting date. The inventory records are analysed after each posting to determine if the item should be reordered. One copy of a purchase requisition is prepared and sent to the purchasing department. The clerks select a vendor from a master vendor file, prepare four copies of the purchase order and update the vendor file to reflect the order. The purchase order is approved and distributed as follows: original copy to the vendor; copy number 2 is filed numerically with the corresponding purchase requisition attached. Copy 3 is forwarded to the receiving department. Copy 4 is sent to the accounting department. REQUIRED a. Prepare an analytical flow chart of the preceding procedures at Guilford department Store Ltd. b. Prepare a DFD of the preceding procedures at Guildford's.
Accounting Information Systems
10th Edition
ISBN:9781337619202
Author:Hall, James A.
Publisher:Hall, James A.
Chapter3: Ethics, Fraud, And Internal Control
Section: Chapter Questions
Problem 13P
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Please can you provide a visual illustration
Transcribed Image Text:Guilford Department store is a Barbadian Company that operates in Bridgetown, Barbados. The Company maintains
a perpetual inventory system. Its accounting information follows a number of standard operating procedures.
Employees in the accounting department post the data manually from the receiving reports, materials requisition
forms, copies of purchase orders and other transactions, such as returns and adjustments to the inventory records.
The source documents are filed by posting date. The inventory records are analysed after each posting to determine if
the item should be reordered. One copy of a purchase requisition is prepared and sent to the purchasing department.
The clerks select a vendor from a master vendor file, prepare four copies of the purchase order and update the vendor
file to reflect the order. The purchase order is approved and distributed as follows: original copy to the vendor; copy
number 2 is filed numerically with the corresponding purchase requisition attached. Copy 3 is forwarded to the
receiving department. Copy 4 is sent to the accounting department.
REQUIRED
a. Prepare an analytical flow chart of the preceding procedures at Guilford department Store Ltd.
b. Prepare a DFD of the preceding procedures at Guildford's.
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