Draw a document flowchart to depict
12-12. Draw a document flowchart to depict each of the following situations.
a. An individual from the marketing department
of a wholesale company prepares five
copies of a sales invoice, and each copy is
sent to a different department.
b. The individual invoices from credit sales
must temporarily be stored until they can
be matched against customer payments at
a later date.
c. A batch control tape is prepared along with
a set of transactions to ensure completeness
of the data.
d. The source document data found on
employee application forms are used as
input to create new employee records on
a computer master file.
e. Delinquent credit customers are sent as
many as four different inquiry letters before
their accounts are turned over to a collection
agency.
f. Physical goods are shipped back to the supplier
if they are found to be damaged upon
arrival at the receiving warehouse.
g. The data found on employee time cards are
keyed onto a hard disk before they are processed
by a computer.
h. The data found on employee time cards are
first keyed onto a floppy diskette before
they are entered into a computer job stream
for processing.
i. A document flowchart is becoming difficult
to understand because too many lines cross
one another. (Describe a solution.)
j. Three people, all in different departments,
look at the same document before it is eventually
filed in a fourth department.
k. Certain data from a source document are
manually copied into a ledger before the
document itself is filed in another department.
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