Discuss the risks inherent in the scenario. Make control recommendations to mitigate the risks under the constraint that no additional employees can be hired.
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A small air conditioning repair and parts supply company employs 25 workmen who perform services tasks and 3 office staff: One of the office staff, Harold Jones, has been with the company since it opened its doors. During that time, he has earned the trust of the owner and has proven to be a diligent employee who often works late, occasionally comes in on weekend for no additional pay, and hasn’t taken a substantial vacation in over 10 years. Instead, he staggers his vacation days throughout the year to avoid the need for a replacement and ensuring that none of the other office staff is burdened with his work. Harold’s primary tasks include:
- Responsible for POS cash and credit sales
- Bills those customers who purchase on credit
- Opens the mail and posts cash receipts to
AR records, and - Prepares the daily cash deposits for the business.
Another office worker, Mike Larkin, handles purchasing of inventory and supplies from vendors, stocking, shipping merchandise, updating inventory records, and writing checks to vendors in payment of purchases.
The third office staff member, Mary Smith, performs the payroll transactions including, recording employee time and attendance, preparing paychecks, posting payroll payments to employee accounts, and performing general ledger updates.
Required
- Discuss the risks inherent in the scenario.
- Make control recommendations to mitigate the risks under the constraint that no additional employees can be hired.
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