Task 3 Mobile docx

MGT2_KKM1: Monitoring and Controlling Monitoring and Controlling Template Project Title Project Manager Customer Name Mobile Payment Portal System Maple City Risk Assessment Risk Description Likelihood (L, M, H) Impact (L, M, H) Responsible Person Prevention/Mitigation Strategy Creation and activation of new accounts H H Oliver Sousa Create secure codes and put in place security measures to protect accounts. Setup and synchronizatio n of the database H M Talia Williams Keep a record of services and their execution and have a system to make any changes to the database until officially launched. Setup and configuration of new hardware M M Anika Costa Perform thorough testing of all new hardware acquired and ensure proper setup. Furthermore, train personnel in the proper use of hardware components. Failure in addressing existing maintenance requests H M Hannah Lee Manage requests from both old and new systems ensuring all requests are handled until the new system setup is ready for a full migration. Addition of more payment methods L L Kamal Kim Identify any additional payment methods that are required. Make a plan to integrate this new payment method into the system. Key: L=Low, M=Medium, H=High Gantt Chart PAGE 1

MGT2_KKM1: Monitoring and Controlling Monitoring and Controlling Template The Gantt Chart is also contained in a PDF file attached with the document. Earned Value Analysis Team EV AC PV CV CPI SV SPI Oliver $3384 $3900 $3600 $516 0.87 $216 0.94 Talia $8208 $9400 $4800 $1192 0.87 $3408 1.71 Anika $4224 $5700 $4634.48 $1476 0.74 $410.48 0.91 Hannah $4368 $3300 $6917.65 $1068 1.32 $2549.65 0.63 Kamal $2444 $3950 $2685.71 $1506 0.62 $241.71 0.91 Total $22628 $26250 $22637.84 $3622 0.86 $9.84 1.00 PAGE 2

MGT2_KKM1: Monitoring and Controlling Monitoring and Controlling Template completing the project. The estimated completion date is 6/24/2021, which is six days late of the initial 6/18/2021 completion date. Burndown Chart Find both the work and task burndown charts attached in a pdf file. Discussion of Burndown Chart The burndown chart above shows the number of tasks completed against the number of tasks left. The chart indicates that the project was within the expected performance for the first week of the project. This is characterized by the steady flow of both lines, as seen above. At around the second week, the actual remaining costs edge away from the remaining tasks. It is from around this week the project deviates from the expected performance. Deviations are most likely due to cost constraints and unforeseen circumstances that cause delays. Since the remaining tasks line (blue line) is steeper than the remaining actual tasks line (orange line), the project will likely be late. Mitigation Plan All analysis conducted provides crucial information regarding the state and progress of the project. These summaries provide information about performance, costs, progress, and timeline according to the schedule. The information gathered about the project is crucial in aiding in creating a mitigation plan for the project. The mitigation plan is meant to address and deal with the potential risks to the project, as discussed above, and other minor risks that might arise. The CPI and SPIs have greatly illuminated the state and progress achieved by each of the teams. Some teams are over budget but within or ahead of schedule, while other teams are either under budget or behind schedule. Creating a mitigation plan requires a deep understanding of the state of the project. Since each of the teams is assigned different parts of the project, the tasks involved are quite different, presenting different challenges. Each team impacts the project, but teams dealing with critical path tasks have a more significant impact. From the analysis, we have established that; i. Team Oliver is over budget but within schedule. PAGE 4

MGT2_KKM1: Monitoring and Controlling Monitoring and Controlling Template ii. Team Talia is over budget but ahead of schedule. iii. Team Anika is over budget and behind schedule. iv. Team Hannah is under budget but behind schedule. v. Team Kamal is way over budget and behind schedule. More focus should be given to the teams handling critical path tasks to address the issues outlined above. Since Hannah's team is not handling any critical path tasks, A portion of their team budget can be re-allocated to Kamal's team, who are quite behind schedule. Doing so would help them speed up their tasks. Hannah's team is doing relatively poorly compared to other teams. Clear lines of communication need to be set up among team members to mitigate the risks. Furthermore, the team needs to identify any issues they are facing that are causing such delays. Doing so will allow for problem identification and solution, ensuring work continues as expected. Since team Oliver and Talia are within the schedule, their budget needs can be slightly adjusted and allocated funds needed from a contingency fund for the project. Team Anika also needs to improve communication among team members to determine why they are behind schedule with such expenditures. Identify the root cause of the issue can help keep the team on track. A Possible solution might be to increase human resources for the tasks. References Burke, R. (2013). Project management: planning and control techniques.   New Jersey, USA ,   26 . Kerzner, H. (2017).   Project management: a systems approach to planning, scheduling, and controlling . John Wiley & Sons. PAGE 5