Project Scope Final Final Final (1)

PROJECT SCOPE General Information The followings are detailed project scope information. Table 1: Project Information Project Name Magnetic Kitchen Back Splash Tiles Project Budget $100,000 Project Deadline 9/7/2023 – 12/5/2023 Project Sponsor Dr, Shwan Alborz Project Manager Ifrah Shaikh Project Core Team Mahmood Ghassan, Alaoui Abdorahman Date Prepared 9/7/2023 Client/Customer Amazon Executive Summary This project aims to develop innovative magnetic kitchen backsplash tiles for Amazon, addressing the demand for adaptable and visually appealing kitchen solutions with storage features. The project's scope includes research, design, engineering, testing, and documentation, with a $100,000 budget and a completion target of December 15, 2023. Success depends on meeting these milestones and delivering prototypes aligning with the client's vision and production feasibility. Key stakeholders, including the Project Manager, Designers, Testers, and Amazon, collaborate to ensure success. The project acknowledges potential risks but has mitigation strategies in place. Ultimately, this project enhances Amazon's product lineup, market share, and revenue streams by offering an innovative and practical kitchen solution. Project Scope The project scope encompasses all activities related to planning, designing, engineering, production, and testing innovative magnetic backsplash tiles for kitchens, along with preparing comprehensive product documentation to support mass production. We will develop prototypes within this scope, ensure they meet design criteria, and provide detailed manufacturing documentation. However, it is essential to note that the scope explicitly excludes activities beyond this, such as mass manufacturing, marketing, sales efforts, ongoing maintenance, training, and continuous support. Additionally, the scope does not extend to cover training material, helpdesk services, or software support, as these elements fall outside the defined boundaries of this project. These boundaries are crucial to preventing scope creep and ensuring the project's successful and timely completion. Table 2: Project Scope In Scope Out of Scope Research and Development Mass Manufacturing Design and Specifications Marketing Engineering and Manufacturing Sales Effort Testing and Documentation On-going Maintenance Training Continuous Support Page 1 of 9

Internal and External Dependencies The success of this project relies on both internal and external dependencies. Internally, the availability of project team members is crucial for timely communication, resource allocation, and collaboration. Effective coordination among the project manager, designers, and testers is essential to meeting project milestones. Externally, access to a suitable manufacturing facility is a significant dependency, directly impacting the production of magnetic backsplash tiles. Regulatory approvals and decisions from the client (Amazon) are also external dependencies that can influence project progress. Therefore, the project's success is contingent on timely decisions and actions by external organizations, especially regarding regulatory compliance and manufacturing facilities. Conditions for success include the client's ability to secure necessary authorizations and licenses promptly and the availability of a suitable manufacturing facility for prototype development and future mass production. Effective communication and collaboration with external stakeholders are vital to addressing these dependencies and ensuring project success. Table 3: Project Dependencies Internal Dependencies External Dependencies Resource Availability : The project relies on the availability of internal team members, including the Project Manager, Designers, and Testers. Their commitment and availability for project tasks are critical to meeting milestones. Manufacturing Facility Access : Access to a suitable manufacturing facility is a critical external dependency. The availability of this facility will impact the project's ability to develop prototypes and eventually move into mass production. Timely Communication : Effective communication among team members is essential to ensure project activities progress smoothly. Timely exchanges of information and updates are vital for decision-making and problem-solving. Regulatory Approvals : The project's success depends on obtaining necessary regulatory approvals and compliance. Delays in securing these approvals could affect project timelines. Resource Allocation : Proper allocation of resources, including time and budget, is necessary to execute project tasks efficiently. Ensuring that resources are allocated according to the project plan is essential for staying on schedule and within budget. Client Decisions (Amazon) : The client (Amazon) is pivotal in providing project requirements, feedback, and design and product specifications approvals. Timely decisions and clear communication from the client are essential for project progress. Authorization and Licensing : The project's success is contingent on the client's ability to promptly secure all required approvals and licenses. Any delays in obtaining these authorizations may impact the project's ability to proceed. Work Breakdown Structure (WBS) The project's Work Breakdown Structure (WBS) follows a hierarchical approach to organize its components effectively. The project is divided into phases at the highest level: research and design, engineering and manufacturing, and testing and documentation. Each step is further broken down into sub-phases or significant deliverables, decomposed into specific work packages or tasks. This hierarchical structure ensures a clear and Page 2 of 9

Milestone Deliverable Responsible Person/Team Due Date Ghassan Prototype Testing and Feedback  Testing report  Client feedback documentation  Preliminary approval Testing Team, Amazon, Dr. Shwan Alborz 11/15/2023 Final Adjustments and Approval  Adjusted prototype  Final approval documentation  Production preparation report Ifrah Shaikh, Dr. Shwan Alborz 12/5/2023 Key Project Role For the development of this project key project role play important role for success. The Project manger is the backbone of the project who serves as the guiding force and responsible for overall planning. The product Designer who is responsible for the shape and looks for the products and development team which control the process and meet the safety standards. This collaborative effort among key roles ensures the Magnetic Kitchen Backsplash Tiles not only meet customer expectations but also align with organizational goals and legal standards. Table 6: Project Roles Role Resource Name Organization Responsibilities Project Manager Ifrah Shaikh MKB Tiles Responsible for overall project planning, execution, and delivery. Develops project timelines, budgets, and resource allocation. Coordinates and communicates with team members, suppliers, and stakeholders. Product Designer Ghassan Mahmood MKB Tiles Designs the magnetic kitchen backsplash tiles, considering aesthetics, functionality, and durability. Creates detailed product sketches, renders, and prototypes. Manufacturing Engineer Alaoui Abdorahman MKB Tiles Control the manufacturing process of tiles Control the production efficiency and quality Sales Person Mahmood MKB Tiles Check with customer and collect data for product improvement Risks (Internal and External) To collect risk effectively we did the team meeting to identify the possible potential risks. We also conducted the meeting with the experts of this industry and gather most of the data for other projects to study all kind of risks. Additionally, we encourage open communication channels, enabling team members and stakeholders to report risks as they arise. All identified risks are documented in a centralized risk register. Our Risk managing process as follow Firstly the Risk Identification in which we identify the risk as internal or external, secondly Risk assessment in which we see the potential impact of risk on project and which risk should be handle first, after this we have Risk Monitoring in which Risks are continuously monitored throughout the project. Regular risk review meetings are held to assess the effectiveness of mitigation measures and to adjust strategies as needed. Table 7: Project Risk List Page 4 of 9

ID Risk Description Risk Mitigation Prob. (L,M,H) Imp. (L,M,H) Owner/ Team Due Date G2 Design Flaw Extra testing and control measure are needed to avoid M M Joe 02/15/202 3 G3 Production Issue Best supply chain is needed to avoid this risk H M Testing team 02/25/202 3 G4 Over cost Regular Monitoring and cost tracking can help H H Jack 03/12/202 3 G5 Shipping Issue / Damage while shipping Best Packing material or extra Packing needed. H M Jill 03/26/202 3 Action Logs Maintaining the best management for magnetic Kitchen backsplash tiles project one of the crucial action is to regularly monitor and document the task on everyday basis. This involves Supplier detail, material testing and customer feedback and many more. If a project manager with his team can control these task in a timely manner procedure can lead the project to success. Neglecting this aspect of project management can lead to delays, cost overruns, and a lack of coordination among team members, ultimately jeopardizing the overall success of the Magnetic Kitchen Backsplash Tiles project. ID Action Description Priorit y (L,M,H ) Owner Due Date Status Resolution A0 1 Select Tile Supplier H Ghassan 01/15/202 3 Open  Best suppliers / More than one suppliers A0 2 Testing material H Ifrah Shaikh 02/15/202 3 Not Started  Performance check / Supplier material check A0 3 Customer Review H Alaoui Abdorahma n 03/15/202 3 Open  Collating feedback from early customers Issue Logs Making a project scope issue log for magnetic kitchen backsplash tiles includes documenting and tracking any issues or challenges that arise during the project. This table can help to keep the track on issues , tracking on their status and help the project to stay on track Table 9: Project Issue Items ID Issue Description Priorit y (L,M,H ) Owne r Due Date Status Resolution I0 1 Magnetic tiles are not sticking good H PM 03/14/202 3 Closed  Checked the material and changed the magnetic glue supplier I0 2 Incorrect Tile dimensions received H PM 03/16/202 3 Closed  Measuring and dimension tools/ staff were inspected and replaced Page 5 of 9

Scope Assumptions For the project we have several we have identified many key assumptions that shape the boundries and context of the project, these assumptions were established after the great discussion with our team members. We made assumptions regarding the budget and the time line as they are one of the critical factors. We also assumed that our team should be perfect in their skills in order to fulfill their roles effectively. These assumptions serve as foundational elements in which our project is based 1- The project budget has been approved and allocated for the development and production of magnetic backsplash tiles. 2- The project timeline is based on an estimated start date and end date. All necessary permits and regulatory approvals for manufacturing and installation are obtained before project commencement. 3- The project team members have the required skills and expertise. Project Approach In the Magnetic Kitchen Back Splash Tiles project, varied management approaches are employed to oversee different facets, ensuring a structured and systematic advancement. Regarding action and issue management, a centralized issue tracking system is utilized, in conjunction with consistent team meetings, to log, prioritize, and delegate resolution responsibilities, ensuring no issue impedes the project’s progress. When addressing change management, a structured protocol involving meticulous documentation of requested alterations, comprehensive impact analysis, and stringent approval workflows via a Change Control Board ensures all changes are vetted and do not inadvertently introduce scope creep. Contract management is overseen by a procurement committee, which not only ensures adherence to contract terms by vendors but also guarantees timely payments and invoice management through a systematic tracking and reminder system, hence maintaining healthy vendor relations and continuous supply chains. Each of these approaches is formulated with a keen eye on potential ripple effects on the project scope, thereby ensuring that each management decision reinforces, rather than detracts from, the established project trajectory. Table 12: Project Approach for Managing Various Functions Approach Method and Explanation Collaboration and Reporting  Weekly meetings with designers: These meetings will facilitate collaboration and progress reporting on design work. - Email communication: Designers will send design updates and concepts via email for quick review and feedback. Regular Updates  Weekly project team meetings: These meetings will provide an opportunity for the project team to discuss progress, challenges, and action items. - Monthly project status meetings: These meetings will involve internal stakeholders, providing updates and strategic alignment Planning and Updates  Bi-weekly meetings with the installation team: These meetings will assist in planning and ensure proper alignment of installation work. - Email communication: Important installation updates and schedules will be shared via email. Monitoring and Reporting  Monthly quality control meetings: These meetings will review quality control reports and address any quality issues Page 7 of 9

Approach Method and Explanation Quality Management  Implement a quality management plan that includes quality assurance, quality control, and continuous improvement activities to ensure project outcomes meet predefined quality criteria. Conduct quality assurance audits, regular quality control checks, and engage in continuous improvement activities based on feedback and quality findings to ensure deliverables and processes adhere to defined quality standards. Reporting and Discussion  Monthly budget status meetings: These meetings will review project expenses and budget status. - Email communication: Budget reports and financial updates will be sent via email for review and discussion. Project Scope Acceptance/Signatures The signatures below formally approve the project scope.The stakeholders agree to this as the formal Project Scope Statement document by signing this document. Client Name and Signature: ____________________________________________ Date: _____________ Project Sponsor Name and Signature: ____________________________________ Date: _____________ Project Manager Name and Signature: ___________________________________ Date: _____________ Page 8 of 9