BSBPMG530-AT2B-Project Scope Management Plan Template v2.1

BSBPMG530 Manage project scope – Assessment Task 2 Part B Project Scope Management Plan Template Complete Business Solutions Australia © Eduworks

BSBPMG530 Manage project scope – Assessment Task 2 Part B Table of Contents Table of Contents .................................................................................................................................................. 2 Version Control ..................................................................................................................................................... 2 1 Introduction ...................................................................................................................................................... 3 2 Approach ......................................................................................................................................................... 3 3 Roles and Responsibilities ............................................................................................................................... 3 4 Scope Management Process ........................................................................................................................... 3 4.1 Scope statement ........................................................................................................................... 3 4.2 Work breakdown structure (WBS) ................................................................................................. 4 4.3 Validation and acceptance of deliverables .................................................................................... 4 4.4 Program Scope Requirement Traceability Matrix .......................................................................... 4 5 Making decisions ............................................................................................................................................. 4 6 Control of Scope .............................................................................................................................................. 4 7 Scope Verification ............................................................................................................................................ 4 8 Scope Program Management Plan Approval ................................................................................................... 5 Appendix 1: Scope Requirement Traceability Matrix ............................................................................................ 6 Appendix 2: Decision Log ..................................................................................................................................... 6 Appendix 3: Change Request Template ............................................................................................................... 6 Appendix 4: Change Request Log ........................................................................................................................ 6 Appendix 5: Risk Assessment for Change to Project Scope ................................................................................. 6 Version Control Version Date Author Changes v1 1 Nov 2023 Tina Hughes N/A v2 24 Nov 2023 Tina Hughes Adding CBSA logo to the garden wall 1 Introduction This purpose of the Program Scope Management Plan for this project is to build the indoor sustainable garden wall in the foyer of the CBSA building. CBSA’s goal is to create sustainable and eco-friendly workplace for staff and customers. The indoor sustainable garden wall in the foyer of the CBSA building will © Eduworks

BSBPMG530 Manage project scope – Assessment Task 2 Part B  Plants are readily available.  Drainage is already located near the garden wall. Constraints  The project will be completed in four weeks.  Approved budget is $20,000.  Local builder will be used. 4.2 Work breakdown structure (WBS) 4.3 Validation and acceptance of deliverables © Eduworks Indoor sustainable garden wall 1 Offsite Garden construction 2 Onsite Garden construction Garden Maintenance 1.1 Consult with client about Design 1.2 Design the wall 1.3 Get the design approved 2.1 prepare wall for installation 2.2 install the wall 2.3 clean the site 3.1 Select person to train staff 3.2 Select for staff garden maintenance 3.3 train staff 3.3 get the formal approval

BSBPMG530 Manage project scope – Assessment Task 2 Part B Deliverables will be validated through the documented communication with stakeholders at various stages of the project. Project Manager would keep upper-level executives in the company up to date on the status of the project and the progress of the various project resources. As the design construction is approved by the project manger and other stakeholders before the wall is constructed. Formal inspection will be done before the acceptance of the project for the quality of the work done. 4.4 Program Scope Requirement Traceability Matrix The requirement traceability matrix is used to track of the progress of the project and used to make sure the scope and the deliverables are in line with the original scope. It is also used to manage the change through out the project life cycle. 5 Making decisions Purpose of the decision-making log is to create document for all the decision made during the course of the project. There will be information available for the people or team members not present at the time. it will easy access to the specific decision made in the past and information about the decisions. 6 Control of Scope Project scope is controlled by discussing the progress of the project in the weekly meetings with builder to review, approve and analyse any change needed.  If there is any change in the project a formal change request form will be completed and submitted to the project manager.  Change request will be reviewed and then it will be sent for the approval.  All the change request will be logged in the change request log.  Project manager will in turn then estimate the impact of change on cost, time and scope of the project and submit it to the sponsor and other stakeholders for the approval.  On approval or rejection, the project manager will update documentation and communicate the changes to the team and all the stakeholders. 7 Scope Verification Scope verification is done on the bases of the documentation and feedback by the stakeholders in the weekly meetings. As all the change request and changes to the project will be documented.  If there is any change in the project a formal change request form will be completed and submitted to the project manager.  Change request will be reviewed and then it will be sent for the approval.  All the change request will be logged in the change request log.  Project manager will in turn then estimate the impact of change on cost, time and scope of the project and submit it to the sponsor and other stakeholders for the approval.  On approval or rejection, the project manager will update documentation and communicate the changes to the team and all the stakeholders. All the deliverables will be inspected and accepted according to the quality checklist and work performance measurements. All the outcome or deliverables will measure against the original project scope. © Eduworks

BSBPMG530 Manage project scope – Assessment Task 2 Part B 2 Mandatory Training provided by the nominated trainer to the selected employees to care and maintenance of the garden wall Med Builder and trained staff Trained staff to take care and maintain the garden wall and keep the area safe and clean. Reduc e the CO2 in the buildin g and improv e the air quality sustain able and eco- friendly workpl ace for staff and custom ers Improve organization image Nice looking wall with greenery not the dead plants Training lo register fille by the staf getting trai Appendix 2: Decision Log Identi fier Date Decision Description Impact Rationale behind decision Priority of decision Status of decision ETC 1 27 Nov 2023 Replace the pot and plants One of the pot drops on the floor and damaged the floor It will impact the budget as we need to replace the plant and pot And also take more time. Keep the site safe and clean hi g h © Eduworks

BSBPMG530 Manage project scope – Assessment Task 2 Part B 2 27 Nov 2023 Reschedule training During the final stage of the project where the CBSA staff members are to be trained in maintaining the garden, one of the staff did not turn up to training, nor let anyone know they were going to be absent. New staff to be selected for training and reschedule training Need more time and budget to do the task To care and maintain the garden wall M e d i u m 3 27 Nov 2023 fix the damaged floor One of the pots drops and damages the floor. need more time and budget to fix the floor damaged floor is the safety issue hi g h Appendix 3: Change Request Template ID Change request name Description of change Status of change Origin date Closing date Priorit y Impac t on Scope Impact on Time Impact on Budget Follow up action Responsible person Comme nts H M L 1 Logo Add CBSA logo to the garden wall x 22 Nov 2023 24 Nov 2023 x Chang e in the scope new delive rable will be added Extend project by one week Budget increas ed by $4500 yes Gavin Stead It will extend our marketi ng to the custom ers and improv e image. Appendix 4: Change Request Log Identifier Date Requestor Name and Description If approved, approved by implementati on date if applicable Requirement Or WBS number, if Applicable Status © Eduworks