5-2 Project IT 200
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School
Southern New Hampshire University *
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Course
202
Subject
Information Systems
Date
Feb 20, 2024
Type
docx
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5
Uploaded by jdogcoble
Module Five Project
Date: 9/28/2023
I will be providing a detailed overview of the technology and network requirements for James Otis’s Tax Associates new office. The following items will be in the report. First, we will be providing hardware and software needs for the three employees. The three employees that we will be focusing on are the Certified Public Accountant, Tax Specialist, and Data-Entry Specialist. Secondly, we will be focusing on the security measures required to support the systems. Lastly, I will explain the principles of Human-Computer Interaction that have influenced my technology choices.
We will start with the Certified Public Accountant. First, we will be choosing a highly powerful desktop computer. This computer will have a new AMD Ryzen 5 7600X Central Processing Unit. This CPU is quite powerful and gives us six cores and multithreading. This CPU has integrated graphics so we will not need a graphics card. Also, this CPU gives us access to the new RAM standard DDR5. We will be recommending at least 16 GB of RAM. We will be recommending a NVME SSD that is at least one TB. This will be high fast storge that will make any file load quickly and plenty of storage for documents. For peripherals we will need a mouse and a keyboard for the inputs into the computer. Then for the next peripheral we need a monitor. The monitor will be an ultra-wide monitor to give more screen area to have multiple programs open at the same time. Also, to give more screen area we will do a dual monitor setup so we will have two ultra-wide monitors. This is useful for a Certified Public Accountant so they can have all of the client’s information on the screen at once instead of having to switch the programs on the screen to see the information. The last peripheral that will be added is a multifunctional
printer-scanner. This will allow the Certified Public Accountant to print any documents for clients and also scan any documents that may need to be uploaded for the clients. There are many software programs that will be used for the Certified Public Accountant. First the operating system we will be using Linux Mint. This is a Linux operating system that is very similar to Windows operating system. Since many people are familiar with Windows OS and the extra security of Linux this is why I choose this Operating system. We will also configure it to have a theme of Windows OS to make it even more familiar. Since this is a Linux OS, we will be using Libre Office instead of Office 365. This still performs and is similar to Office 365. For the tax software we will use Intuit Lacerte. This is designed for complex tax returns that the Certified Public Accountant will need. Lastly for software we will install Kaspersky Antivirus. This program will work with the Linux OS and even though Linux is usually more secure we want to make sure that we prevent any computer viruses. The last part for Certified Public Accountant is the security controls. First is Access Control. This will have user accounts and access permissions will be strictly managed. This will make sure that only authorized employees can access sensitive information. Second is requiring a
strong password policy. This will be a strong password that will need to be updated every quarter
of the year. A firewall will be installed to prevent any unauthorized access and external threats.
The second employee is the Tax Specialist. Since the Tax Specialist has a dual role, we will be providing the same hardware from the Certified Public Accountant. This will allow them to perform both entering data and verifying tax returns. Also, this makes it simple for any maintenance since they will have the same hardware. The software programs for the Tax Specialist are going to be very similar to the Certified Public Accountant. We are going to use Linux Mint for the OS. We will also be using Libre
Office. The same also goes for Intuit Lacerte, and Kaspersky antivirus. The only other software that will be installed is Infinity. Infinity is a data entry software that will allow the Tax Specialist to enter data.
For security measures for the Tax Specialist, we will be implementing similar security measures that the Certified Public Accountant has. This includes access to sensitive information will be restricted to authorized users. The password policy will be the exact same. And also, the firewall will be set up the same.
The last employee is the Data-Entry Specialist. The Hardware is going to change just a bit for the Data-Entry Specialist compared to the other two employees. The change we are going to make is the CPU will be the AMD Ryzen 5 7600. This CPU is still very similar in performance, but it is not has powerful. The Data-Entry Specialist does need has powerful of a CPU has the other employees, but we also want it to be similar architecture and the newest possible for sustainability.
The software programs for the Data-Entry Specialist are going to have similarities to the other employees. We are going to use Linux Mint for the OS. We will also be using Libre Office. The same also goes for Kaspersky antivirus. We will not be using Intuit Lacerte. The other software we will install is Infinity. The best part of the Infinity data entry is that it can have user permissions so we can take the ability for the Data-Entry Specialist to not have access to tax returns when they are filed.
The Security Measures will be the same as the Tax Specialist. This includes access to sensitive information will be restricted to authorized users. The password policy will be the exact
same. And also, the firewall will be set up the same.
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The network topology I recommend connecting all of the new employees together is Star Topology. For this setup all of the employees’ computers will be connected to a switch. This is a great option for an office setup and will allow proper computer communication and data sharing.
In conclusion, this is the technology that is required and made specifically for the employee’s roles and responsibilities at James Otis Tax Associates. This will help establish the new office with the newest hardware and software for their job roles. This also gives the best security measures for each role.