MHW 630 TOPIC 5 DQ 2
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Grand Canyon University *
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630
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Information Systems
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Feb 20, 2024
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Describe current recordkeeping approaches in clinics or wellness centers. What steps would ensure client access and privacy? How might a third party have access to the consumer’s personal data? Consider factors such as familiarity with content-specific terminology such as HIPAA. Cite a minimum of two resources.
Clinics and wellness centers now handle sensitive patient or client data, such as medical records and personal information, through their recordkeeping practices. These strategies seek to guarantee client access while upholding stringent security and privacy guidelines. However, there are circumstances in which consumer data may become accessible to third parties, therefore
protecting this information's privacy is essential. Electronic health record systems are now widely used by wellness centers and healthcare practitioners. Electronic health records (EHRs) provide the safe, digital storage of patient data, facilitating easy access, updating, and sharing of medical records among authorized healthcare providers. EHRs frequently have security measures
built in to protect patient information. Paper records are still used in certain clinics and wellness centers. Locked file cabinets and restricted access for authorized staff are two examples of safe storage and access control measures needed for these physical documents. (
Journal of AHIMA | Home
, n.d.)
Strict access controls must be put in place to guarantee that only authorized individuals have access to patient records as part of the procedures to guarantee client access. This covers role-
based access rights, distinct login credentials, and user authentication techniques. Protect electronic documents from unwanted access by encrypting them. Even if data is intercepted, encryption makes sure that it cannot be decoded without the required decryption keys. Audit patient record access on a regular basis and keep an eye out for any questionable or illegal activity. This aids in the prompt discovery of privacy violations. Give patients access to safe web
portals where they may view their test results, medical histories, and other health data. Make sure
that these portals follow tight security guidelines and that only the patient or authorized people can access them.
There are several scenarios in which customer data may be accessed by other parties. Health Information Exchanges (HIEs) make it easier for various healthcare companies to share patient data. Continuity of care is ensured when a patient receives treatment at numerous sites because authorized healthcare practitioners from different organizations may access the patient's records. Access to patient information may be necessary for third-party organizations, including insurance companies and billing businesses, to process claims and confirm the rendered services.
Access to de-identified patient data may occasionally be requested by academic institutions and public health organizations for the purposes of epidemiological investigations, health policy analysis, and medical research. Usually, patient consent is obtained, and privacy laws are followed. To accomplish certain tasks, healthcare practitioners frequently work with outside business partners (such as IT service providers and transcription services) that could have access to patient data. These business partners are required by HIPAA to execute agreements guaranteeing adherence to privacy and security regulations. (Rights, 2022)
References: Rights, O. F. C. (2022, March 31). The HIPAA privacy rule
. HHS.gov. https://www.hhs.gov/hipaa/for-professionals/privacy/index.html
Journal of AHIMA | Home
. (n.d.). https://journal.ahima.org/
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