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School

Moi University *

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ICT200

Subject

Information Systems

Date

Nov 24, 2024

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docx

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Uploaded by grantjoshua

Task 1.3 – Develop cyber security policies and procedures a). Policy and procedure for awareness relating to USB Flash Drives Item Summary Policy Title USB Flash Drive Usage Policy Policy Statement Gelos Enterprises recognizes the importance of maintaining a secure and protected computing environment. This policy outlines the guidelines and procedures for the safe and responsible use of USB flash drives within our organization. The use of USB flash must be done in a manner that safeguards sensitive information, prevents the introduction of malware, and aligns with Gelos Enterprises' commitment to cybersecurity. Procedure Scope This policy and procedure apply to all Gelos Enterprises, whether working from the company’s premises or remotely. The policy and procedure also apply to all other stakeholders of the company, including contractors and third-party personnel, who might have access to Gelos Enterprises' computer systems, networks, and data. It must always be followed when using USB flash drives in the workplace or when handling Gelos Enterprises' data on external storage devices. Procedure  All personal USB flash drives are banned from use on the Gelos Enterprises computers or workers' personal computers that remotely connect to the Gelos Enterprises network.  Only USB flash drives provided by Gelos Enterprises can be used on the company’s information systems. All USB flash drives should be sourced from the ICT Service Desk. The flash drives should be encrypted and password-protected.  USB flash drive usage should be kept at an absolute minimum for

unavoidable business needs. The usage should be approved via email by an employee’s manager and should only be used on Gelos Enterprises computers.  Files kept on USB flash drives should be kept at an absolute minimum. All internal and external sharing should be done using the MS OneDrive.  USB flash drives should not be shared with unauthorized persons. Additionally, authorized persons should not leave USB flash drives unattended.  The ICT Service Desk personnel must keep a register of all USB flash drives. Related Policies and Procedures Employees should also refer to the following related policies and procedures when viewing this policy:  Personal Devices Policy and Procedure  Information and Systems Security Policy b). Email to ICT manager requesting feedback on the new USB Flash Drive Usage Policy Email Field Details From (Name) To ICT Manager CC Supervisor Subject Request for feedback on the new USB Flash Drive Usage Policy Body Following a recent cybersecurity incident involving a USB flash drive, the company is developing a USB Flash Drive Usage Policy to maintain a secure and protected computing environment. The policy outlines the guidelines and procedures for the safe and responsible use of USB flash

drives within our organization. Please find the attached USB Flash Drive Usage Policy and offer your thoughts and feedback about it. Thanks in advance.

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