Enterprise Content Management and Data Governance Policies and Procedures Manual
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Colorado Technical University *
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621
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Information Systems
Date
Nov 24, 2024
Type
docx
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8
Uploaded by afrancis94
Enterprise Content Management and Data Governance Policies and
Procedures Manual
Enterprise Data Management:IT621
Annette Francis
January 3,2024
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Outline and Requirements (Week 1)
Company Overview (Data Challenge)…………………………………………...3,4
EDM Overview …………………………………………………………………..5,6
Implementation Lifecycle ………………………………………………………..7
Infrastructure Evaluation (Week 2)
Content Requirements …………………………………………………
................
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Content Design and Use ………………………………………………
.................
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Tools and IT ………………………………………………………………………10
Infrastructure Improvements (Week 3)
Analysis Outcome…………………………………………………………………11
Data Governance Evaluation (Week 4)
Foundations/Review……………………………………………………………….12
Interaction/Integration with EDM…………………………………………………13
Policies and Procedures…………………………………………………………...14
Data Governance Improvements (Week 5)
Analysis Outcome (Week 5)……………………………………………………….15
Outline and Requirements (Week 1)
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Company Overview (Data Challenge):
Customers may purchase a range of goods at Wood's goods, an online retailer. About five years ago, this company started off as a home-based enterprise but has now expanded into much more. Their items were in high demand, and business began to pick up more than ever a little over a year ago. This meant that in addition to warehouses to hold their items, the corporation required a better location for conducting business. As a result, the company acquired some warehouse space and relocated its operations into an office. The company's relocation has resulted in a rise in both the demand and consumer base for
its products. The amount of data saved in the current ECM is growing significantly as a result of the increased demand for products. Furthermore, clients should get their goods on schedule because the corporation maintains warehouses on both the east and west coasts. As a result, the rate of consumer satisfaction will rise. However, since the epidemic began, the company's total production has decreased; it is difficult to comprehend why. The entire productivity rate of the business needs to be the immediate focus. Since the company's founding, a number of technologies, methods, and instruments have been used in an effort to successfully manage the information or content of the business. However, information and content are not being managed appropriately by the company's current
ECM. Not all of the company's departments have easy access to information, and file sharing is limited to those areas. Apart from these problems, just 42 percent of the company's information or content is now securely stored in the current ECM.
The executives have been led to assume by the firm's IT specialists that the information of the company is not being appropriately maintained inside the current ECM. The CEO, CIO, and a few IT professionals will meet with a consultant on behalf of Administration to discuss the process of evaluating the current ECM in order to receive support and insights. After that, the consultant will conduct an evaluation, and suggestions will be made to the business based on the conclusions and outcomes.
In order to increase productivity and make information easily accessible for all departments and authorized users, the company will need to decide whether to upgrade its current ECM or implement a new one. This assessment will help the company make this decision
by ensuring that the new ECM will function as intended and produce the desired result Apart from carrying out the evaluation and offering suggestions, the consultant will help the IT team, staff members from other departments, and some of the company's executives create an Enterprise Content, Governance, Policies, and Procedures Manual.
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EDM Overview:
The capacity of a company to describe, incorporate, retrieve, and store data for both internal processes and applications as well as external interactions is known as enterprise data management, or EDM in software. The creation and maintenance of assurance, confidence, and trust in all data assets is the primary objective of enterprise data management. For firms to make educated decisions, develop future strategies based on an analytical viewpoint, and eventually flourish, useful, reliable data is very essential (What Is Enterprise Data Management Software?, n.d.).
Examples of enterprise data management encompass a broad range of asset management inside a
business, such as financial data, inventory figures, images, graphics, videos, social media, mobile
data, and Internet of Things data. For a firm to benefit from any of these data forms, they must be
stored, arranged, safeguarded, and conveniently available (What Is Enterprise Data Management Software?, n.d.).
But for a lot of companies, handling this massive amount of data may be onerous and draining, especially if there's an old data backlog or erroneous and inefficient processes in place already. Not to mention that businesses now manage a never-before-seen daily volume of fresh data. Enterprise Data Management can help with this. Organizations may achieve success by utilizing Enterprise Data Management software that guarantees all data streams and kinds are well-
defined, arranged, and simply used. Organizations may define and organize their data with the aid of enterprise data management. Establish simple internal asset access, Safeguard information in one location, Perform as efficiently and as functionally as possible (What Is Enterprise Data Management Software?, n.d.).
Enterprise management software facilitates information flow, a range of reporting, and data analytics—the essential business operations. Organizations benefit from easier business planning, more flexibility and efficiency, and better record keeping for regulatory compliance. Three kinds of enterprise management software are available: CRM (customer relationship management) aids businesses in controlling their communications with prospective clients. ERP (Enterprise Resource Planning) streamlines procedures for a range of commercial operations. Supply chain management, or SCM, controls the movement of products, information, and money
(What Is Enterprise Data Management Software?, n.d.).
Organizations may successfully, confidently, and easily transmit data to various apps, processes, and partners with the help of effective enterprise data management. Processes are streamlined, and operational effectiveness and efficiency are increased. Another important benefit of enterprise data management is that it saves internal time spent policing new data. A company's ability to effectively manage and arrange its assets' ongoing changes and variations increases public confidence in its policies and content (What Is Enterprise Data Management Software?, n.d.).
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Implementation Lifecycle:
The act of comprehending the several phases that data goes through during its lifespan is known as "data lifecycle management." Important stages of a normal data lifetime consist of:
Step 1: Creation of data the process of creating data via acquiring already-existing data, manually entering new data, and capturing data produced by other systems.
Phase 2: Information organization data processing designed to remove unnecessary information and lower noise. Data must be kept locally in locations like the edge or in the core, such an enterprise data center, during this stage as it is usually accessed often.
Stage 3: Consumption and storage of data processing data that is actively stored for the goals and functions of an organization. Like the stage before it, data in this one is usually kept centrally in extremely fast storage (cloud-based repositories or data centers).
Stage 4: Archiving the data After data has finished its active usage, it is usually retained for long-term retention and storage efficiency. For the most part data is kept in low-cost object storage tiers in the cloud or on cassettes at the core in case it becomes necessary later.
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Infrastructure Evaluation (Week 2)
Content Requirements:
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Content Design and Use:
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