Stakeholder Engagement Plan for Digital Education Initiative

Assignment#1-Identify Stakeholders & Stakeholder Engagement Plan Group 2 Sibi Wilson - A00260421 Jithin V Alex - A00252097 Gopika Gopal Veluthar - A00256705 Vivekia Anthuvan Valli - A00250622 Alan Thomas - A00249106 Submitted to: Kevin Bryanton Submitted on: 7/21/2023

Table of Contents PROJECT CHARTER ................................................................................................................................. 1 BUSINESS CASE ............................................................................................................................................ 8 STAKEHOLDER ENGAGEMENT PLAN .......................................................................................................... 14 STAKEHOLDER REGISTER ............................................................................................................................ 18 ASSUMPTION LOG ..................................................................................................................................... 21 REFERENCES .............................................................................................................................................. 23

PROJECT CHARTER Project Title: Digital Promise Non-profit Organization - Empowering Underprivileged Youth through Digital Education Project Sponsor: Digital Promise NPO Date Prepared: Project Manager: Sibi Wilson Project Customer: Underprivileged Adolescents Project Purpose: The purpose of the digital education initiative for underprivileged adolescents is to bridge the educational gap and empower disadvantaged youth with access to high-quality education and technology resources (Digital Promise, 2022). The project aims to enhance their digital literacy skills and proficiency in using technology, thereby equipping them with essential capabilities to thrive in the digital age. By providing underprivileged adolescents with the tools and knowledge they need, the project aspires to improve their present circumstances and create better opportunities for their future success. This project will take place in the city of Sudbury, Ontario, Canada. High-Level Project Description: The Digital Education Initiative for Underprivileged Adolescents is a transformative project led by Digital Promise non-profit organization in Sudbury, Canada with the aim of bridging the educational gap and empowering disadvantaged youth with access to high- quality education and technology resources (City of Greater Sudbury, 2023; Digital Promise, 1

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2022). The project seeks to promote social fairness, close the educational divide, foster digital literacy, improve future opportunities, and empower underprivileged adolescents to succeed in the digital age. The project will start with a comprehensive needs assessment to understand the specific challenges faced by underprivileged adolescents in accessing education and technology. Based on the assessment, a targeted curriculum will be developed, focusing on enhancing digital literacy skills and providing relevant educational content (Digital Promise, 2022). Educators and instructors will play a critical role in delivering the digital education curriculum. They will receive specialized training to effectively engage and support underprivileged students, utilizing technology as a tool for learning and personal development. The project will forge partnerships with educational institutions, technology companies, and community organizations to leverage resources and expertise. Technology partners will contribute hardware, software, and technical support, while educational institutions will share educational content and provide mentorship opportunities. To ensure equal access to technology resources, the project will invest in building or enhancing technological infrastructure, such as computer labs and internet connectivity, in underprivileged communities. Community engagement and outreach efforts will be prioritized to raise awareness about the importance of digital education and encourage involvement from parents, guardians, and local leaders. The project will actively involve parents and guardians in supporting their child's education journey ( Howell, 2017 ). The success of the initiative will be continuously monitored and evaluated through a robust framework. Data collection, outcome measurement, and stakeholder feedback will inform necessary adjustments and 2

improvements. The project's sustainability and scalability will be secured through strategic fundraising efforts, including government grants, corporate and foundation sponsorships, and online crowdfunding campaigns. By empowering underprivileged adolescents with digital literacy skills and access to high-quality education, the initiative aims to equip them for success in the digital age ( Howell, 2017 ). Ultimately, the Digital Education Initiative for Underprivileged Adolescents strives to create a more equitable society, where all youth have equal opportunities to thrive and fulfill their potential. Key Deliverables:  Digital Education Curriculum: Develop and finalize a comprehensive and engaging digital education curriculum tailored to the needs of underprivileged adolescents. The curriculum should cover essential digital literacy skills, subject-specific content, and technology integration for effective learning.  Technology Infrastructure Establish or enhance technological infrastructure, including computer labs, internet connectivity, and necessary hardware and software, to ensure underprivileged adolescents have access to digital learning resources.  Educator Training Program 3

Implement a specialized training program for educators and instructors to equip them with the skills and knowledge needed to effectively deliver digital education. The training should focus on instructional technology, digital content creation, and strategies for engaging underprivileged students.  Access to Digital Learning Platforms Ensure access to digital learning platforms and open educational resources that supplement the curriculum ( Johnson et al., 2019 ). Provide underprivileged adolescents with the means to explore online courses, educational materials, and interactive tools.  Community Outreach and Parent Engagement Conduct community outreach activities to raise awareness about the initiative and engage parents and guardians in supporting their child's digital education journey ( Johnson et al., 2019 ). Establish channels for effective communication and involvement.  Technology Resources for Students Provide underprivileged adolescents with access to necessary technology resources, such as laptops, tablets, or mobile devices, to enable their participation in digital education programs.  Monitoring and Evaluation Framework Implement a robust monitoring and evaluation framework to assess the impact and effectiveness of the initiative. Regularly collect data, measure learning outcomes, and gather feedback from stakeholders to inform continuous improvement.  Partnerships and Collaborations Forge strategic partnerships with educational institutions, technology companies, community organizations, and other stakeholders to leverage resources and support the 4

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initiative's goals.  Student Progress Reports Develop a system for tracking and reporting individual student progress in digital education programs. Provide periodic progress reports to students, educators, and parents to monitor academic growth. High-Level Requirements: The digital education initiative must be accessible to all underprivileged adolescents, including those with disabilities or limited access to technology. The platform and resources should be designed to accommodate diverse learning needs and ensure inclusivity. The curriculum must cover a wide range of subjects, encompassing essential digital literacy skills and relevant educational content. It should be aligned with educational standards and tailored to meet the specific needs of underprivileged youth. Educators should receive comprehensive training on integrating technology into teaching practices, facilitating digital education, and engaging underprivileged students effectively. Ongoing support and professional development opportunities will ensure the success of educators in this role. 5

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Project Objectives Due Date Project Planning and Needs Assessment Curriculum Development and Educator Training Technology Infrastructure Setup Implementation and Rollout Community Engagement and Support Monitoring and Evaluation Reporting and Impact Communication Preapproved Financial Resources: The funding available for the Digital Education Initiative for Underprivileged Adolescents will depend on the non-profit organization's fundraising efforts and the support received from various sources. Below is a high-level breakdown of potential sources of funding and funding limits: The organization has secured a pre-approved government grant to support the project ( Grants and funding, 2023 ). The funding limit could range from $50,000 to $100,000, depending on the specific grant programs and their requirements. The organization has sought support from corporate partners through sponsorships or corporate social responsibility initiatives. Corporate sponsorships have committed funding in the range of $100,000 to $150,000, depending on the level of partnership. The organization has a strategy in place to conduct online crowdfunding campaigns to engage the community and individuals passionate about supporting underprivileged youth. The funding limit from crowdfunding could vary, but a realistic target could be around $10,000 to $30,000. Encourage individual donations from supporters and advocates of the 7

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cause. The organization may receive donations of various amounts, which can accumulate over time. Project Exit Criteria: Once all the project exit criteria are met, and the project team and stakeholders are satisfied with the project's outcomes, the Digital Education Initiative for Underprivileged Adolescents can be considered successfully completed and ready for closure. Meeting these exit criteria ensures that the project has achieved its intended impact, fulfilled its purpose, and created meaningful positive changes in the lives of underprivileged adolescents through digital education. BUSINESS CASE Project Title: " Digital Promise Non-profit Organization - Empowering Underprivileged Youth through Digital Education." Date Prepared: Overview of Business: This project aims to address the educational disparities faced by underprivileged 8

adolescents in Sudbury, Canada by providing them with access to high-quality education and technology resources. The project is a key initiative of our non-profit organization, which seeks to bridge the educational gap and empower disadvantaged youth to thrive in the digital age (Digital Promise, 2022). By improving their educational opportunities, this project aims to enhance their lives, promote social equity, and foster a more inclusive society. The project will develop and implement comprehensive digital education programs specifically designed for underprivileged adolescents. These programs will encompass a wide range of subjects, including core academic subjects, digital literacy, coding, problem- solving, critical thinking, and creative skills development. Current State: The current state of the non-profit organization is characterized by the recognition of significant obstacles faced by disadvantaged adolescents in accessing education (Digital Promise, 2022). The organization acknowledges that limited access to educational resources, inadequate technological infrastructure, and insufficient digital literacy skills present substantial challenges for these underprivileged youth. As a result, their educational opportunities are severely restricted, negatively impacting their present circumstances and future prospects. The non-profit organization has observed the profound implications of these challenges on the lives of disadvantaged adolescents in Sudbury, Canada. It recognizes the urgent need to bridge the educational gap and provide effective solutions to address the disparities they face (Goodman et al., 2018). The organization acknowledges that without 9

appropriate intervention, these youngsters may be left behind in the digital age, perpetuating the cycle of poverty and hindering their personal growth and development. The non-profit organization is committed to making a difference by leveraging digital education initiatives. It recognizes the transformative potential of technology in overcoming barriers and enhancing educational opportunities for underprivileged adolescents. By addressing the current state of limited access to resources and inadequate digital literacy skills, the organization aims to empower these youngsters, provide them with essential skills, and equip them to thrive in the digital age. Desired/Future State : The desired state is to create a more equitable and inclusive society where all adolescents, regardless of their socioeconomic background, have equal access to high-quality education and technological resource (Canada Learning Code, 2022). By closing the educational gap through this project, the non-profit organization envisions a future where underprivileged youth can overcome the challenges they face and unlock their full potential, contributing to their personal success and the advancement of society as a whole. High-Level Steps Required to Achieve Desired State:  Needs Assessment  Partnership Development  Infrastructure Development  Curriculum Development  Teacher Training and Support  Access to Technology and Resources 10

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 Monitoring and Evaluation  Community Engagement and Outreach  Sustainability and Scalability Resources Available Several resources are available to support the non-profit organization's initiative of providing underprivileged adolescents with access to high-quality education and technology resources. These resources can aid in the implementation and success of the project:  Government Grants and Funding Programs Research and explore government grants and funding programs specifically designed to support education and technology initiatives for underprivileged youth ( "Grants and funding," 2023). These programs often provide financial assistance and resources to non- profit organizations working in this area. An example is Digital Inclusion Grant Program (Province of Ontario).  Corporate and Foundation Grants Many corporations and foundations offer grants and sponsorships for projects focused on education, digital literacy, and bridging the educational gap ( City of Greater Sudbury, 2023). Research and identify potential corporate and foundation partners whose missions align with the project's goals. An example is TechForward Solutions  Educational Institutions and Partnerships Establish partnerships with educational institutions, such as universities, colleges, and schools. These institutions often have resources, expertise, and educational materials that can be shared or utilized to support the project ( City of Greater Sudbury, 2023). Collaborate with them to access educational content, curriculum development support, and potential 11

mentoring or tutoring programs. An example is Sudbury University  Technology Companies and Partnerships Engage with technology companies that prioritize corporate social responsibility and have programs aimed at bridging the digital divide. These companies may provide support in the form of hardware donations, software licenses, technical assistance, and training resources. An example is TechCorp  Online Educational Platforms and Open Educational Resources Leverage online educational platforms and open educational resources that offer free or low- cost access to digital learning materials, courses, and interactive tools ( City of Greater Sudbury, 2023). Platforms such as Khan Academy, Coursera, and Open Educational Resources (OER) repositories can supplement the curriculum and provide additional learning resources. Key Stakeholder(s) Role Underprivileged Adolescents Beneficiary Digital Promise Non-profit Organization Project sponsor Educators and Instructors Digital literacy providers Community Beneficiary Provincial government Regulator Board of Directors Management Project Management Team Project Execution Human Resource Team Project Execution Monitoring and Evaluation (M&E) Team Evaluation 12

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STAKEHOLDER ENGAGEMENT PLAN Project Title: Digital Promise Non-profit Organization - Empowering Underprivileged Youth through Digital Education Date Prepared: 7/20/2023 Stakeholder Unaware Resistant Neutral Supportive Leading Digital Promise C D D Project Manager C, D D Instructors C D D Digital learning Technology company C D D Sudbury community C C C D D Provincial Government-Ontario C D D D Board of directors C D D 14

Project Management team C D D Human Resources Team C D D C = Current level of engagement D = Desired level of engagement Pending Stakeholder Changes The project team is in active communication with potential new funding partners, including corporate sponsors, foundations, and governmental agencies. Pending approval and finalization of agreements, these new stakeholders will contribute additional financial resources to support the project's expansion and sustainability. The project team is working to engage and collaborate with community leaders and local organizations to strengthen community support and involvement (Project Management Institute, 2017). Pending successful partnerships, these stakeholders will play a significant role in advocating for the project and ensuring its relevance to the specific needs of the local community. The project team is exploring partnerships with technology companies and service providers to enhance the digital education platform's functionality and user experience. Pending agreements, these stakeholders will contribute technological expertise and resources to improve the platform's effectiveness. Stakeholder Relationships Effective stakeholder relationships are essential for the success of the Digital Education Initiative for Underprivileged Adolescents ( Freeman et al., 2017 ). The project team fosters open communication, active engagement, and collaboration with all stakeholders to ensure alignment of goals, 15

maximize support, and create a sustainable and inclusive learning environment for underprivileged youth. As the primary beneficiaries of the project, underprivileged adolescents are at the heart of the stakeholder relationships. The project aims to empower them with digital education and skills, addressing their unique needs and aspirations. The project team ensures that their voices are heard, and their feedback is considered throughout the project implementation to create a supportive and inclusive learning environment. The stakeholder relationships in this initiative are characterized by collaboration, transparency, and shared goals. The project management team actively engages all stakeholders, ensuring their involvement in decision-making and continuous feedback. By fostering positive stakeholder relationships, the initiative aims to create a meaningful impact on underprivileged adolescents' lives, advancing digital education and empowering them for a brighter future Stakeholder Engagement Approach Stakeholder Approach Digital Promise Consulting Underprivileged adolescents Involving Project Manager Consulting Instructors Collaborating 16

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Digital learning Technology company Collaborating Sudbury community Informing, Involving Provincial government-Ontario Informing Board of directors Consulting Project Management team Collaborating Human Resources Team Involving 17

STAKEHOLDER REGISTER Project Title: Digital Promise Non-profit Organization - Empowering Underprivileged Youth through Digital Education Date Prepared: Name Position/Role Contact Information Requirements Expectations Classification Digital Promise(Internal) Project sponsor digitalpromise@yahoo.com The project sponsor will be required to provide the resources needed for the project to be successful. This includes the overall cost of the project To provide enough resources needed for the project Non- governmental Underprivileged Adolescents (External) Beneficiary They should be adolescents, be underprivileged and come from Sudbury community Benefit from the project by becoming digitally oriented Client Project Manager(Internal) Manager Sibiwilson@gmail.com The project manager should have relevant skills that will help him in overseeing the project (Project Management Institute, 2017). Deliver the project successfully Employees Instructors (External) Digital educator digitalpromiseinstructors@hotmail.com The instructors Equip learners Employees 18

must be certified by the organization and must have relevant accreditations that are needed to be an instructor in the digital space. with relevant ICT skills Digital learning technology company(External) Service provider Techcorp@hotmail.com The technology company will be required to provide a platform where the unprivileged students will learn ICT skills To provide efficient system that will be easy to use and also reliable Suppliers Sudbury community(External) Beneficiary Communitycordinator@live.com The community will be required to identify the children who will benefit from the program. Honestly identify the needy children Clients Provincial government, Ontario (External) Regulators https://www.infogo.gov.on.ca The agencies will be responsible for regulating the organization by providing the necessary documentation Provide the relevant documentation needed according to the law Regulators 19

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Board of Directors (Internal) Management boardofdirectors@digitalpromise.ca The board of directors will be required to help in decision making during the entire project. Provide oversight role Management Project Management team (Internal) Employees projectmanagementteam@gmail.com Will be required to ensure that the project runs smoothly To deliver the project deliverables Employees Human Resources Team (Internal) Management humaresources@gmail.com Will be responsible for managing the human resources through deployment, training, and compensation Qualified human resource Management 20

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ASSUMPTION LOG Project Title: Digital Promise Non-profit Organization - Empowering Underprivileged Youth through Digital Education Date Prepared: ID Category Assumption/Constraint Responsible Party Due Date Actions Status Comments 1 Planning We anticipate that the project will kick successfully Project Manager The project manager will ensure all the necessary documents are available for the project to kick start Closed The project kicked of successfully 2 Planning We anticipate that the project sponsor will have enough funds to sustain the project Project sponsor The project sponsor will show proof on having enough funds Active The project sponsor is compiling evidence of having resources 3 Design We anticipate that the IT department will design a user friendly system Project Team The project team will Active The prototypes are being 21

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give different prototypes before the final product developed 4 Design We anticipate that educators will come up with a professional ICT curriculum Educators Educators will ensure that the curriculum is in line with the project deliverable Active Curriculum development is underway 5 Execution We anticipate that the community will embrace this project community The communit y will produce the adolescent children in order to be taught the ict skills Active Community is being engaged 6 Execution We anticipate that the evaluation team will give positive feedback Monitoring and Evaluation (M&E) Team The team will evaluate to see whether the project was effective Active The evaluation team is setting up evaluation metrics 22

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REFERENCES Canada Learning Code. (2022, July 30). Why closing the digital literacy gap matters . Canada Learning Codepage. https://www.canadalearningcode.ca/why-closing-the-digital-literacy-gap-matters/ City of Greater Sudbury. (2023). Grants and funding Home. https://www.greatersudbury.ca/city- hall/grants-and-funding/ Digital promise. (2022, September 14). Digital Promise. https://digitalpromise.org/about/ Freeman, R. E., Kujala, J., & Sachs, S. (2017). Stakeholder engagement: Clinical research cases. Springer. Goodman, N., McGregor, M., Couture, J., & Breux, S. (2018). Another digital divide? Evidence that elimination of paper voting could lead to digital disenfranchisement. Policy & Internet, 10(2), 164-184. Howell, S., & O’Donnell, B. (2017). Digital trends and initiatives in education . Ontario Media Development Corporation. Johnson, N., Bates, T., Donovan, T., & Seaman, J. (2019). Tracking online education in Canadian universities and colleges: National survey of online and digital learning 2019 national report. Project Management Institute. (2017). A guide to the project management body of knowledge: PMBOK guide. 23

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Group 2 PRM1020 Assignment 1 (1)

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