Task 2.6
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School
Australian Institute of Management *
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Course
522
Subject
Information Systems
Date
Nov 24, 2024
Type
docx
Pages
3
Uploaded by MajorDiscoveryWasp15
Task 2.6 Finalise Project Plan
Alterations to the project
As negotiated with stakeholders, the project timeline has been extended to 8 weeks and will no
longer be completed in 6
Also modify the authorized budget by raising the desired capital to more than $20,000
Task evaluated and sanctioned by stakeholder :
Approval : Approved
Name : Steven
Position : Manager
Date : 6/11/2023
Product scope and acceptance criteria
The primary purpose of the project is to introduce a new system within the firm; this system
enables direct and quick consumer connection and promises to make the organization more
creative.
Stakeholders, authorities and responsibilities
CEO
Customers
Project Director
Teachers
Receptionist
Workers in general
The project manager is accountable for execution and delivery, while marketing industry managers
supervise
Project relationships with other projects
There have been past system implementation project; previous reports and documentation will be
reviewed to increase the project’s confidence
Resources
- Human resources: hiring employees for system training;
- Physical Resources: Acquire new, suitable computers;
- Technical resources: Qualified professionals for system installation and employee training
Documentation
- Business strategy for the organization;
- Marketing strategy;.
- System analysis and development
Approval :
Name : Steven
Position : Manager
Date : 6/11/2023
Name and place of the Institution
Sydney-based ESC firm that is a market leader in the event production industry
Project title
Implementation pse system
Project Manager
Steven
Project sponsor
CEO
Sector of company marketing
Purpose of the project
Always striving for innovation, esc company, event holding company, has created a system that
allows you to request budgets for the event directly on the platform that contacts the supplier.
Using this system, the customer provides all the necessary information, and the supplier provides
a budget estimate.
Relevant organizational objectives
- Enhance the organizational environment;
- Increase the response rate to budget requests;
- Improve employee engagement
Project scope
The primary purpose of the project is to introduce a new system within the firm; this system
enables direct and quick consumer connection and promises to make the organization more
creative.
Exclusion
Only the marketing and IT departments are involved in the initiative; no other departments will
participate.
Relevant Organizational projects
There have been previous system implementation efforts; this one will be modeled after those.
Steakholders
Clients
Shareholders
Manager
Team members
Project Director
Project coordinator
Marketing Manager
Assistant in Marketing
IT Director
IT assistant
Goods
The subject product is a system
Acceptance success criteria/measures
- rate of acceptability of the system;
- system utilization index;
- Survey of employee satisfaction;
- Quantity of budgets sought and responded to via the system
Design constraints
- Only trained staff possess system knowledge;
Only new computers can maintain the system
A delay in installing the system might lead to prejupizo
Reporting obligations
The entire team will track the entire process via a Cant chart and Trello
Project references
Scope; Planning; Approval; Management; Project quality
Name : Steven
Position : Manager
Date : 6/11/2023
Risk Management plan for system implementaion
Project environment
Esc Company
Date
6/11/2023
Document history
-Business strategy for the organization;
-Marketing strategy;.
-System analysis and development;.
-Scope of the undertaking
Purpose of the plan
This risk planning seeks to examine how risk management activities will be conducted, i.e., to
inform and verify what steps will be implemented to address potential risks or opportunities, of
the PSE system implementation project
Risk management objectives
It tries to manage and control the organization (regardless of its performance) against possible
dangers. This involves planning and utilizing people and material resources to reduce or otherwise
manage risks
Definition of risk management terms
Low: Any future modifications to the workplace or process may require consideration or may be
made rapidly.
During the planning and budgeting process, corrective measures may be necessary.
Urgent: Corrective action is required urgently.
Extreme: Prompt prohibition of the work process and immediate corrective measures are
required.
Risk
Impact
Correction
Weak training
Medium
Provide monthly steps and
updates
System failures
High
Get a backup system
No system approval
High
Educate employees about the
benefits of the project
Ultrupass budget
High
Track budget weekly
How risk classification is used for risk analysis
The risk matrix is a prevalent approach for assessing risk. The risk matrix is a depiction of the
association between the consequences of an event's occurrence and its chance of occurrence.
Deadline for correction of risk : up to 3 days after the completion of the risk
Risk
Impact
Correction
Probability
Accountable
Weak training
Medium
Provide monthly
steps and
updates
Moderate
IT Manager
System failures
High
Get a backup
system
High
IT Manager
No system
approval
High
Educate
employees about
the benefits of the
project
High
Marketing
Manager
Ultrupass budget
High
Track budget
weekly
High
Marketing
Manager
Seek stakeholder approval for a risk management plan :
Project Manager
Marketing Manager
IT Manager
Approval : Approved
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