BSBADM504_Assessment1
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Information Systems
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Nov 24, 2024
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BSBADM504 Plan and implement administrative systems
Assessment 1
1. Introduction
Australian National College (ANC) is a National VET regulator (NVR) registered Training
Organisation (RTO). It offers training and assessment in nationally recognised qualification
courses. And also registered for the provision of vocational education and training to
international students studying in Australia.
Currently ANC is using paper based administrative system for
-
Enrolment
-
Payments
-
student details
-
academic reports
-
attendance recording
Problem with current system
-
duplications
-
incorrect data
-
unreliable data
-
takes time for searching the data
2. Proposed systems
It is an electronic based administrative system
It helps to reduce the issues like
Duplications of data and produce consistent result
Mainly reduce the paper consumptions it helps for the environment.
The project length is 6 months
Why designing this program and what do want to achieve?
The main purpose of designing of this electronic based administrative system is
Problem with old system is:
-
duplications
-
incorrect data
-
unreliable data
-
takes time for searching the data
These projects want to achieve:
It helps to reduce the issues like
-
removes duplications of data and produce consistent result
-
Easy to search or find the results and it offers time saving.
-
Easy to monitor the student progress.
-
Easy to check the outstanding fees of the students
-
Easy to post the results of students
Stake holders
A stakeholder is anybody who can affect or is affected by an organisation, strategy or
project. They can be internal or external and they can be at senior or junior levels. Some
definitions suggest that stakeholders are those who have the power to impact an
organisation or project in some way.
BSBADM504 Plan and implement administrative systems
Assessment 1
-
Staff members
-
Managers
-
consultant for ERP
-
suppliers
-
students
The process of enrolling older
1.
For new students must bring documents related to education,such as the registration
ID card in order to confirm that the tea to school along with copies of all document to
Ekib as evidence
2.
Fill out the form with all the education requirements
3.
All documents to be filed with the authorities. To check documents
4.
Sort of documents management
5.
Ekib record of information of new students
The steps mentioned above made aware of flaws as it takes a longtime for
Registration, paper consumption, difficult to verify information later so the right system used
to register.
3.
Current system
New students
Check the documentation
For
Application
Fill out the registration form
Officials checked for accuracy
Take the admission
Keep record on file
BSBADM504 Plan and implement administrative systems
Assessment 1
New modified system
Process admission of new students
4.Request for quotations
Selection Criteria
Supplier 1
Supplier 2
Supplier 3
Budget
$8,000
$8,210
$7,790
Time line
2 months
2 months
8 weeks
System
Chapman Retail
Management System
(CRMS)
2 years CRMS
experience and SME
(subject matter
expert) on staff
6 years on CRMS
development team
Specifications
Alignment of sales
data with
warehousing weekly
reports. Upgrade
from two click to one
click reporting for
daily sales data
Complete on-site in
consultation with
warehouse and sales
staff. Complete after
hours.
Complete all work
outside of work
hours.
Quality assurance
Heuristic evaluation
Quality is guaranteed
by us
Quality systems
include ISO
9004:2000
Project manager
Bidder to supply
Supplied
Supplied
New students
Transaction
keyed
T P S
Program
T P G
DATA
Report
Responts
Responts
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BSBADM504 Plan and implement administrative systems
Assessment 1
5. Selecting suppliers
once getting the quotes from the suppliers we can engage someone to get it done for us
Depending on our specifications and budget.
These can be found in variety of ways including
-
Existing supplier
-
Networks
-
Media
-
Word of mouth
-
Call for tenders
Once all done they will send their quotations:
In this we can consider the supplier in these ways
-
cost
-
maintenance
-
help desk support
I would should the supplier 3 as our administrative system as it is the most suitable with our
organization with the reasonable price, the timeline are all the same compared to other but
they got more experience on CRMS development team. It is also complete all work pitside of
work hours with the ISO 9004:2000 as the guarantee
6. Contingency plant raining
once procedures are revised updated and circulated system users must be retrained in the
new procedures Depending on the change, it may be able to do the retraining in house or
may need to use outside contractors. Start with the procedures:
Small scale and simple changes in administrative systems can be addressed by some basic
coaching techniques that are based around the revised procedures
Anticipating training needs:
Complex and large scale changes may require greater planning and effort.
-
Conduct training needs assessment.
-
Conduct skill audits
-
prepare multi-level training programs