Homework 3
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Stevens Institute Of Technology *
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612
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Industrial Engineering
Date
Dec 6, 2023
Type
docx
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8
Uploaded by MasterSquirrel1666
Stevens Institute of Technology
School of Systems and Enterprises
Castle Point on Hudson
Hoboken, NJ 07030
EM 612
Project Management of Complex Systems
Homework #3
1.
Create a Work Breakdown Structure for a term paper project or another school-related
project you are working on. What are the steps in the WBS? Can you identify any sub-steps
for each step?
Term Paper describing the role of AI in everyday lives
1.
Topic- Role of AI in everyday lives
1.1 Introduction
1.2 History of AI
1.2.1 Origin and development of AI
1.3 Working of AI
1.3.1 Logarithms in AI
1.3.2 Data acquisition for AI
1.4 Analyze AI in different aspects of our lives
1.4.1 AI in healthcare
1.4.1.1 AI in smartwatches
1.4.1.2 AI in health monitoring devices
1.4.2 AI in learning
1.4.2.1 Existing open AI sources for learning
1.4.3 AI in mobile phones
1.4.3.1 AI for unlocking phones and sending messages
1.4.3.2 AI voice assistant
1.4.4 AI in home
1.4.4.1 AI voice assistant to control lighting
1.4.4.2 AI for the garage door
1.4.5 AI in social media
1.4.5.1 Personalised ads using AI
1.4.6 AI in streaming services
1.5 Advantages and Disadvantages of AI
1.6 Future of AI
1.7 Conclusion
2.
Prepare a group project for the classroom. Use as your model one of the following:
a.
Construction project
b.
Software development project
c.
Events management project (e.g., an awards banquet)
d.
New product development project
Develop a Statement of Work (SOW) for the project, using the format of (1) background, (2)
task, (3) objectives, (4) approach, and (5) input source. Next, create a Work Breakdown
Structure (WBS) for the project. What are the key steps, including work packages, tasks, and
any related subtasks for the project?
For this question, I will be creating a Statement of Work (SOW) and Work Breakdown Structure
(WBS) for an Events management project (a Wedding)
Statement of Work
a) Background
Jack and Jill are high school sweethearts that recently got engaged and are looking to get
married in the summer of 2023. The guestlist consists of 150 guests with family and only close
friends are being invited. The couple want an outdoor wedding overlooking the beach. The
couple wants to have a pre-wedding rehearsal dinner, wedding next day during sunset followed
by a wedding reception in the evening.
b) Task
As a project manager for planning the event (in this case the wedding) the following tasks must
be performed:
Picking a venue according to the client specification
Choosing a theme for the wedding
Booking a florist
Consult a wedding decorator for the wedding decor
Booking a contractor that supplies chairs and tables in accordance with the wedding theme
Finalizing the number of dishes that will be served at the wedding
Booking a wedding food caterer
Ordering a wedding cake
Booking a photographer and videographer
Buying drinks for all the events
Roping in a band to play music at the wedding and reception
c) Objective:
The objective of this project is to plan and implement the wedding of Jack and Jill according to
their specifications. And for them to have a memorable time with their family and friends.
d) Approach:
Key events/ Major milestones anticipated
Date
Milestone/ Event
2/20/2023
Decide the theme of the wedding
3/15/2023
Book a videographer and photographer
Send out wedding cake samples and food
samples to the couple
3/31/2023
Finalize the wedding location
4/5/2023
Discuss and finalize the menu for the events
Book a band to play music
4/21/2023
Book a caterer for the food at the events
Order the wedding cake
4/30/2023
Send out invitations to guests
Book a florist
5/16/2023
Book a supplier for chairs and tables
5/18/2023
Meet with wedding decoration consultant and
finalize the décor
5/31/2023
Finalize the wedding guestlist from the RSVP
cards sent out from the guests
6/5/2023
Complete purchase of wedding décor
6/15/2023
The wedding decoration consultant will visit
the location to finalize décor plans
7/6/2023
Setup for the rehearsal dinner
7/7/2023
Wedding at 6:00 pm followed by a wedding
reception and dinner
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e) Risks and concerns
The event has a chance of facing environmental risks. Since it is an outdoor wedding, there is a
chance of the weather being windy, rainy, or humid. There is also a risk of any of the vendors
cancelling in the last minute due to double booking themselves.
These risks can be mitigated by having a standby shelter close by to the wedding venue in case
of adverse weather conditions. The project manager must make sure the wedding vendors and
contractors have checked their calendar thoroughly before committing to the wedding. This risk
can also be mitigated by making an advance payment to the vendors to ensure they deliver their
work on time.
Work Breakdown Structure of the event
1. Wedding of Jack and Jill
1.1 List the number of events
1.2 Choose the theme
1.2.1 Rope in a wedding décor consultant for ideas to plan the décor
1.2.2 Look for location options accordingly
1.3 Food catering
1.3.1 Discuss the menu with the bride and groom
1.3.2 Taste the menu and cake samples from multiple caterers
1.3.3 Finalize the caterer for the wedding
1.3.4 Finalize the wedding cake flavor and book the baker
1.4 Visit florist
1.4.1 Order the floral arrangement required for the event
1.5 Meet with the band to finalize the songs
1.6 Vendors that supply the wedding décor
1.7 Photographer and videographer
3.
Using the project you identified in
Problem 2
, create a Responsibility Assignment Matrix
(RAM) for it, identifying at least six fictitious project team members.
Deliverabl
e
Task
Susie
wedding
consultan
t
Anna
Florist
Danny
Chef
(food
caterer)
Melissa
Baker
John
Music
band
coordinato
r
Shriya
Project
manager
Bride
and
Groo
m
Location
Selectio
n of
location
⁎
▫
●
◙
Identify
theme
Propose
options
for
wedding
theme
●
▫
◙
Food
Design
menu
⁎
◙
▫
▫
●
▫
Notification
⁎
Support
●
Responsible
◙
Approval
Case study: Answer the questions in the case study.
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Ans 1:
For Dotcom.com to implement its projects successfully, a clear strategy is required. The project
managers need to clearly define the scope of the project. Project managers need to be provided
with adequate training to better identify and state the scope of their projects from stakeholders. A
proper communication channel must be established between the project manager and the project
stakeholders. Managers must take an active role and oversee the progress of the project and be able
to locate lags and pitfalls. The project managers need to be involved in the initial discussions about
the project to better understand the stakeholder’s requirements and accordingly design the scope.
It would be wise for Dotcom.com to include time run and cost run in the scope statement due to the
constant change in project scope to avoid any last-minute changes from the clients. Dotcom.com
must encourage their project managers to constantly communicate the project progress to the
clients and ask if they want changes to avoid last minute changes after achieving project
milestones. This method could get the company a positive feedback and deliver successful projects
to their clients in the agreed timeline.
Ans 2:
The company’s clients are not clear about what they are looking for in the project. This unclear
idea of the final product of a project is resulting in project managers at Dotcom.com to constantly
changing the project scope. This is causing scope creep to occur in the project scope. The constant
changes that the project managers have to make for the clients is increasing the project operation
costs at Dotcom.com. This is causing a decrease in profits for the company.
As projects become more complex, and teams become bigger, there is a need for more
communication, coordination, and planning. This can lead to delays and disagreements among
stakeholders, which can create issues when it comes to delivering projects on time and on budget.
If I were to hold a meeting with a potential customer, I would want them to understand that
communication is key when it comes to managing scope. I would explain that any changes to the
initial scope should be discussed openly and agreed upon by all stakeholders involved in the
project. In addition, I would emphasize the importance of having a plan for how each change will
be implemented, and how it will affect the timeline and budget of the project. By making sure that
everyone is on the same page and taking the necessary steps to coordinate changes, projects can be
completed on time and to the required standards.
Ans 3:
It can be difficult to try to balance the need to involve clients while still attempting to freeze the
scope of a project to complete it on time. The key is to make sure that communication between
client and company remains clear and open. It is essential to discuss proposed changes with the
client and agree upon them before they are implemented. Additionally, a plan should be created
that outlines how each change will affect the timeline and budget of the project, allowing everyone
to be aware of the impact it may have. Having these systems in place helps to ensure that everyone
involved is on the same page, which in turn can help to limit scope creep and keep the project on
track.
Ans 4:
Configuration management and project change control can be difficult to perform during complex
software development projects, such as those undertaken by Dotcom.com, due to the complexity of
the individual components and the ever-evolving nature of software development. Each component
of a project can have many variables associated with it, making it difficult to track and control
changes over time. Additionally, software development is a rapidly growing field with new features
coming up almost every day,
any attempts at configuration management or change control must be
flexible to keep up with the changing environment. This flexibility can be difficult to manage while
trying to keep the project on track, as changes may result in additional work and require more
resources than originally allocated. Finally, ensuring that everyone involved in the project has the
same understanding of the current state of the project can be difficult, requiring frequent and clear
communication between all parties. These challenges make the task of performing configuration
management and project change control especially difficult for complex software development
projects