ACC4100_90541128831_ramanpreetsingh_Project Part 2
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Dec 6, 2023
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Project Assignment Part 2
Raman Preet Singh
90541128831
AC4100 – Project Cost Management And Finance
Prof. Aman Siddiqui
Table of Contents
2
Introduction
4
Project Budget
5
Introduction
The "Sustainable Urban Garden Project" is a transformative initiative aimed at addressing the
pressing challenges within our urban community, particularly the limited access to fresh and
locally grown produce. This project is born out of the necessity to counteract our community's
dependence on commercially produced and transported food, which not only contributes to an
increased carbon footprint but also hinders our access to nutritious, locally sourced food.
In our urban setting, the reliance on mass-produced food has created a disconnection between
our community and the sources of our sustenance, leading to a lack of understanding about
sustainable farming practices. This detachment has resulted in adverse effects on our collective
health, causing a rise in diet-related health issues. Additionally, the limited availability of fresh
and organic produce has negative implications for our local economy, as significant resources are
spent on importing food from distant regions instead of supporting local agricultural initiatives.
The proposed "Sustainable Urban Garden Project" seeks to tackle these challenges
comprehensively. Through strategic site selection, the implementation of sustainable farming
practices, community engagement initiatives, and educational programs, we aim to transform our
community into a more sustainable and self-sufficient environment. This project aligns
seamlessly with our organization's broader objectives of promoting environmental sustainability,
economic growth, and community well-being.
By creating a community-driven urban garden, we intend to not only provide a local source of
fresh, organic produce but also foster environmental conservation, educational opportunities, and
community engagement. This introduction sets the stage for a project that goes beyond
addressing immediate concerns; it lays the groundwork for a sustainable and interconnected
community that prioritizes health, education, and environmental responsibility.
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Project Budget
Summary Budget by Milestone
Milestone
Budget Allocation ($)
Contingency (10%) ($)
Total Budget ($)
Site Selection and
Prep
50,000
5,000
55,000
Sustainable
Farming Methods
100,000
10,000
110,000
Tools and
Equipment Procure
30,000
3,000
33,000
Educational
Program Launch
20,000
2,000
22,000
Maintenance and
Management
40,000
4,000
44,000
Marketing and
Promotion
10,000
1,000
11,000
Total Budget
250,000
25,000
275,000
Explanation of above table:
1.
Site Selection and Prep:
Budget Allocation ($50,000):
This includes funds for identifying and preparing a suitable location within the community, ensuring it has adequate sunlight, water access, and fertile soil.
Contingency (10% - $5,000):
A buffer for unforeseen challenges during the site selection and preparation phase.
Total Budget ($55,000):
The combined budget for site selection and preparation, including the contingency.
2.
Sustainable Farming Methods:
Budget Allocation ($100,000):
This milestone involves implementing sustainable
and organic farming practices, including composting, crop rotation, and natural pest control.
Contingency (10% - $10,000):
A contingency fund to address unexpected challenges in adopting sustainable farming methods.
Total Budget ($110,000):
The overall budget for implementing sustainable farming practices, considering the contingency.
3.
Tools and Equipment Procure:
Budget Allocation ($30,000):
Funds allocated for acquiring necessary gardening tools, equipment, and initial seeds for planting.
Contingency (10% - $3,000):
A contingency reserve to cover potential cost fluctuations during the procurement process.
Total Budget ($33,000):
The inclusive budget for tools and equipment procurement, considering the contingency.
4.
Educational Program Launch:
Budget Allocation ($20,000):
This milestone involves developing an educational program in collaboration with local schools and community members, offering workshops, training sessions, and hands-on learning opportunities.
Contingency (10% - $2,000):
A contingency to address unexpected expenses or adjustments during the educational program launch.
Total Budget ($22,000):
The complete budget for launching the educational program, including the contingency.
5.
Maintenance and Management:
Budget Allocation ($40,000):
This includes establishing a dedicated team of gardeners and administrators to oversee day-to-day operations, ensuring regular maintenance and productivity of the garden.
Contingency (10% - $4,000):
A contingency fund for unforeseen challenges in maintaining and managing the urban garden.
Total Budget ($44,000):
The overall budget for maintenance and management, considering the contingency.
6.
Marketing and Promotion:
Budget Allocation ($10,000):
Funds allocated for promoting the project within the community through various channels, including social media, local events, and partnerships.
Contingency (10% - $1,000):
A contingency reserve for potential additional marketing needs or adjustments.
Total Budget ($11,000):
The comprehensive budget for marketing and promotion, including the contingency.
7.
Total Budget:
Budget Allocation ($250,000):
The aggregate budget for all project milestones before considering contingency.
Contingency (10% - $25,000):
The overall contingency fund calculated as a percentage of the total budget.
Total Budget ($275,000):
The complete budget, including the contingency, ensuring financial flexibility for unforeseen circumstances across all milestones
Time-Phased Budget Breakdown by Task
Task
Budget Allocation ($)
Contingency (10%) ($)
Month 1
Month 2
Month 3
Month 4
Month 5
Site Selection and Prep
50,000
5,000
20,000
20,000
10,000
0
0
Sustainable Farming Methods
100,000
10,000
10,000
20,000
30,000
30,000
10,000
Tools and Equipment Procure
30,000
3,000
5,000
5,000
10,000
5,000
5,000
Educational Program Launch
20,000
2,000
5,000
5,000
5,000
5,000
0
Maintenance and Management
40,000
4,000
10,000
10,000
10,000
5,000
5,000
Marketing and Promotion
10,000
1,000
2,000
2,000
2,000
2,000
2,000
Total Monthly Budget
250,000
25,000
Explanation of above table:
Site Selection and Prep:
Month 1:
$20,000 - Allocation of funds for initial site identification and preparatory activities.
Month 2:
$20,000 - Continued budget for site preparation and related tasks.
Month 3:
$10,000 - Finalization of site preparation; reduced budget as major tasks are completed.
Month 4 and 5:
$0 - No budget allocated as the site preparation phase is expected to be completed.
Sustainable Farming Methods:
Month 1:
$10,000 - Initial allocation for the implementation of sustainable farming practices.
Month 2:
$20,000 - Increased budget for advancing sustainable farming methods.
Month 3:
$30,000 - Further investment in sustainable practices.
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Month 4:
$30,000 - Ongoing funding for sustaining and enhancing the implemented methods.
Month 5:
$10,000 - Final allocation for the sustainable farming methods phase.
Tools and Equipment Procure:
Month 1:
$5,000 - Initial funds for acquiring necessary tools and equipment.
Month 2:
$5,000 - Continued budget for procurement activities.
Month 3:
$10,000 - Increased allocation for the purchase of tools and equipment.
Month 4 and 5:
$5,000 - Ongoing budget for any remaining procurement needs.
Educational Program Launch:
Month 1:
$5,000 - Initial funds for the development and launch of the educational program.
Month 2 to 4:
$5,000 - Consistent budget for sustaining and enhancing the educational initiatives.
Month 5:
$0 - No budget allocated as the educational program launch phase is expected to be completed.
Maintenance and Management:
Month 1 and 2:
$10,000 - Initial funds for establishing the maintenance and management team and activities.
Month 3 and 4:
$10,000 - Ongoing budget for regular maintenance and management operations.
Month 5:
$5,000 - Reduced budget as the garden is expected to be well-established, requiring less intensive maintenance.
Marketing and Promotion:
Month 1 to 5:
$2,000 - Consistent monthly budget for promoting the project within the community.
Total Monthly Budget:
Total Allocation:
$250,000 - The cumulative budget allocated for all tasks and months.
Total Contingency (10%):
$25,000 - The overall contingency reserve, ensuring financial
flexibility.
Note:
The time-phased budget provides a detailed breakdown of budget allocations across different tasks and months, allowing for effective financial planning and control.
Budget Contingency Explanation
A budget contingency of 10% has been included in both the summary budget by milestone and
the time-phased budget. This contingency serves as a financial buffer to accommodate
unforeseen expenses or changes in project scope that may arise during the course of the project.
The decision to allocate a 10% contingency is based on industry standards and best practices. It
provides a reasonable and conservative cushion to mitigate risks and uncertainties without
significantly impacting the overall budget. This approach ensures that the project team has the
flexibility to address challenges effectively and deliver the project within the specified financial
constraints.
How budget contingency was decided 1.
Risk Identification:
A comprehensive risk assessment was conducted at the initiation of the project. This involved identifying potential risks and uncertainties that could impact the project's cost.
2.
Risk Analysis:
Each identified risk was analyzed in terms of its potential impact on the project budget. Risks with higher potential consequences were given more consideration in the contingency planning.
3.
Quantitative Analysis:
For significant risks, a quantitative analysis was performed to estimate
the potential financial impact. This involved assigning a probability of
occurrence to each risk and calculating the expected cost impact.
4.
Expert Judgment:
Input from subject matter experts, project managers, and other stakeholders was sought to gather insights into potential risks that might not have been initially identified. Their expertise helped in refining the risk assessment.
5.
Historical Data:
Historical project data, if available, was reviewed to identify common risks and cost overruns in similar projects. This information was used to inform the decision-making process regarding the size of the contingency.
6.
Project Complexity:
The complexity of the project and the level of uncertainty associated with its various tasks were taken into consideration. More complex projects with higher uncertainty often warrant a larger contingency.
7.
Organizational Policies:
Organizational policies and guidelines regarding contingency planning and budgeting were considered. Some organizations may have specific standards or percentages to be used for contingencies.
8.
Project Manager's Experience:
The project manager's experience and knowledge of similar projects played a crucial role. The manager's insights into potential challenges and their ability to foresee risks influenced the contingency decision.
Decision Outcome:
Considering all the above factors, a 10% contingency was deemed appropriate for this project. This percentage strikes a balance between being adequately prepared for unforeseen events while ensuring responsible use of project resources.
The contingency amount is incorporated into the total project budget, providing a safety net to address any unexpected challenges that may arise during the project's execution.
Project cost control methods
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