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Running head: COLLECTING REQUIREMENTS 1 Collecting Requirements Raylate Brooks II, Barbara Cash, Jason Williams, Taylor Bailey, Daniel Burton CPMGT/300 07/04/2016 Professor Lorelie Kaid

Collecting Requirements The project requirements document is designed to outline solutions to problems that have been identified. For example, when looking at the current project, a kitchen is needed in the structure being built. The requirements are that it is a galley style kitchen. Another requirement would be that it needs to have a built in microwave. Going forward, we will go into more detail explaining the different outlining tools to gather project requirements, how the requirements fit into a traditional project lifecycle, and how the project requirements will be reviewed and approved. Compiling a detailed project requirements document in the planning phase of a project allows for a much smoother and more efficient flow once the project has been kicked off. It also makes it much easier to provide the deliverable on the budget and within the allotted time frame. Outlining Tools and Techniques The World Wide Web is a vast search engine that can help with just about anything. With online tools, finding the manufacturers’ documentation is easy. This information can give you the insight on the products that the project is requiring. Having a clear understanding on how to properly install the equipment is paramount for a successful outcome. Additionally, you can find blog sites containing information from users that have installed the same product. These reviews can help determine if the product is still worth continuing with. Surfing the web will also help you locate your local building code requirements. Most counties have the rules posted online and readily available. Although the information can be an overload, filing for a building permit can be easily done online. This will speed up the process by not having to drive to the permit office to file the paperwork. Information on the appliances can be located on the manufactures web site. This information can be used to make an informed

decision on the purchase. Building materials can be located and sourced to make sure the delivery of materials arrived on the day of the installation. The internet is a vast resource of knowledge that can be used in finding information on just about anything. Project Life Cycle Initiation Phase : The first phase of the Project Life Cycle that identifies the opportunity that was given to our team. We were given the opportunity to transform a garage into a living space for the in law of our instructor. The project is perceived to be approved already and we can get head right into the next phase. Planning Phase: In the Planning Phase, we come up with a solution to complete are given opportunity. We must first address what Lahlum’s are requiring in the project. After we figure out the requirements, we are able to build off of them and plan accordingly. The main requirement that we have ahead of us is having the living quarters readily available within 90 days. With that in mind, we set some milestone dates accordingly: If breaking ground date is June 27, 2016 - Permits Approved by July 7 th - Foundation poured by July 17 th - Structure, Electricity, Finishing by August 21 st - Final Inspection by August 28 th - Appliances by September 5 th These projected dates put us 3 weeks ahead of schedule, with plenty of room to make adjustments if needed.

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Implementation Phase: The actual work to construct the living quarters is done in this phase. This phase will NOT be completed by our University of Phoenix team. The stakeholders involved in the project will complete all of the hands on tasks. Closing Phase: In this last phase of the Project Life Cycle we inform the clients (Lahlum’s) of our completion. We will also run down the Deliverables of some specifics items they required. Deliverables contain: The reconstructed living space will be completely finished and insulated. The heating and cooling units will be energy efficient and sufficient enough to handle any given hot and cold temperatures. Along with being energy efficient, the structure of the reconstructed space will have a sturdy enough roof to handle record snow weight. The Lahlum’s have requested a very specific galley kitchen to be included which will contain a built in microwave, a convection oven with only two burners on top; a hotel sized refrigerator, no dishwasher and an optional washer/ dryer.” (Burton, 2016) Review and Approval In the beginning of a Project Charter, the Project Manager should prepare an agenda and presentation highlighting the contents of the Charter. The Project Manager should select one of the Team members to record new ideas, issues and other action items. The Project Charter, along with any supporting materials, are distributed to the attendees for their review. The review of the Project Charter contents ensures that the expectations for the project and its results are all in agreement. The Communications Plan is developed early in the project management lifecycle and documented in the Project Initiation Plan. It requires regular review throughout the duration of the project, and it should be updated as necessary to ensure it remains current and applicable. The approval process is used to formally acknowledge the completion, review and acceptance of all deliverables produced during the Project Planning process. A Formal

acceptance and approval by the Project Sponsor, and/or Project Director, or an authorized designee, also signifies that the project can continue to the next phase. Acceptance and approval are continuous throughout the project. The Project Manager should gain approval from the Project Sponsor, and/or Project Director, and Customer Representatives for all interim deliverables, and review them upon their completion. Interim acceptances should streamline the final acceptance. When having completed the Project Initiation Plan, the Project Manager should submit it to the Steering Committee, Executive Sponsor, Project Sponsor and/or Project Director, Customer Representatives, any funding sources, or anyone whose resources will be affected by the project. Depending on the size of the project, the Project Manager should then schedule one or more meetings to present the Project Initiation Plan for review and discussion. Attendees may also include other members of the team who are able to provide resources that will add value during the Project Planning. Upon completion of the review, the Project Manager should then prepare the Final Version of the Project Initiation Plan. That will signify the close of Project Planning, which should then be submitted for a signature and or approval. Once the Project Manager has submitted the deliverable to the Project Sponsor and/or Project Director, or any other required signers on the Project Initiation Plan, the job has approval to proceed to Project Planning. If the Project Sponsor and/or Project Director do not approve the contents of the acceptance package, he/she should indicate the reason for rejecting it. It is then the responsibility of the Project Manager to resolve any issues regarding the deliverables, and to present the updated package to the Project Sponsor / Director again. Conclusion

In regards to the Lahlum’s Garage Project, we explained, and outlined the different tools used to gather project requirements, how the requirements fit into a traditional project lifecycle, and how the project requirements will be reviewed and approved. Being able to compile a general requirements document can make it easier to complete a project in the long run. This document allows the invested parties to follow the deadlines of the deliverables, provide a reference for sticking to the budget, and make sure the project is completed in the allotted time frame. References Daniel Burton. (2016). Scope Statement, Retrieved from Daniel Burton, CPMGT 300 website http://www2.cit.cornell.edu/computer/robohelp/cpmm/CPMM_Guidebook.htm#Phase2_

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