Week 1 Discussion-The Art of Note Taking and Writing

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Liberty University *

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231

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Communications

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May 30, 2024

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docx

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Week 1 Discussion: -In this module, please discuss the need for note-taking and how it might facilitate your ability to complete more effective reports. Note-taking is a crucial activity that involves capturing large pieces of information in an abbreviated and precise manner. The primary goal of note-taking is to create a comprehensive and accurate report by recording key phrases, concepts, and ideas that will serve as memory cues when reviewing the notes. By doing so, the note-taker can ensure that every important detail is captured and incorporated into the report which will provide a comprehensive and factual account of the subject matter. Overall, efficient note-taking is a critical skill that can improve someone's ability to recall information, increase productivity, and enhance the overall quality of their work. The practice of note-taking enables law enforcement officers to record and store critical details, observations, and conversations related to the development of cases and the completion of reports. Officers can ensure the accuracy of their documentation and strengthen their ability to recollect specific information as it may be required during legal proceedings. -Additionally, please discuss the various options available for officers in their note-taking and investigatory efforts. Tape recording- When documenting the actions and the facts of a case, using a tape recorder can be very helpful. It allows you to gather a lot of information quickly and can be used alongside field notes. Additionally, it's a great way to archive statements from victims, witnesses, and suspects. These recordings can be valuable when played before a jury, because they capture the emotions and intensity of the people involved in a crime scene, which can be lost in written notes. When using a tape recorder, it's important to keep in mind that it should never be relied upon as the sole source of information on a crime scene. Malfunction, background noise, and other types of audible interference can affect the quality of the recorded information. Transcribing notes exactly can help avoid discrepancies between the recorded information and the written field notes or case reports. Using dispatch information- When you're taking notes, it's super helpful to use info from your agency's communication center. Police use a "computer-aided dispatch" system that prints out all dispatch transmissions for a call-for-service. Officers don't need to take notes during important times like arrival or providing vehicle/suspect info. They can print out the critical times and activities at the end of the shift to include in case reports. -Finally, please discuss the importance of accurate, clear, and legible writing in both note- taking and report writing and how that might impact your ability to effectively and accurately record the facts surrounding a response and investigation. Accurate and legible writing is vital in note-taking and report writing. It ensures that all relevant information is recorded and communicated effectively. When words are spelled wrong it prevents confusion, misinterpretation, and legal issues. Legible writing also makes it easy to refer to notes and reports later.
  Citations: Morris, K., & Merson, M. (2016).  Report Writing for Law Enforcement and Corrections Professionals . Pearson Education (US).  https://libertyonline.vitalsource.com/books/9780133913347 ------------------------------------------------------------------------------------------------------------------------------------------ 2 Replies: John Zeigler & Joshua Worley Hello John, I enjoyed reading your discussion this week. I also liked how you applied a real-life situation that had happened to you in this discussion. Due to your note-taking, you learned that your argument was more in favor than the plaintiffs' because of your notes. So it is good that you remembered the importance of how note-taking could change a situation. Like Isaiah 30:8 says, “Now go, write it before them in a table, and note it in a book, that it may be for the time to come for ever and ever:” By taking notes, it helped you in the long run because you could attest to what had happened rather than trying to remember it by memory. References: ISAIAH 30:8 KJV “Now go, write it before them in a table, and note it in a book, that it may be for the time to come for ever and ever:” (n.d.). https://www.kingjamesbibleonline.org/Isaiah-30- 8/ Hello Joshua, I enjoyed reading and replying to your discussion this week. I agree that having smaller note pads are easier to keep around since you can put them in a pocket instead of having an 8x11 notebook and having to keep up with it. I also agree with the statement that you wrote saying if "it's not in your notes then it didn't happen". This statement is true in the world today because everyone wants proof of what was said or written down. As the Bible states in John 21:25, “And there are also many other things which Jesus did, the which, if they should be written every one, I suppose that even the world itself could not contain the books that should be written. Amen.” Jesus did a lot more things which we probably don't know about because they weren't written down in the Bible. References: JOHN 21:25 KJV “And there are also many other things which Jesus did, the which, if they should be written every one,. . .” (n.d.). https://www.kingjamesbibleonline.org/John-21-25/
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