BSBSUS511_AE_Pro2of2 Courtney Hain (Laurie) 334525601

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TAFE NSW - Sydney Institute *

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BSBSUS511

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Business

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May 29, 2024

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Project assessment Criteria Unit code and name BSBSUS511 | Develop workplace policies and procedures for sustainability Qualification/Course code and name Select your Qualification/Course code and name from the dropdown. Student details Student number 334525601 Student name Courtney Hain (Laurie) Assessment declaration Note: If you are an online student, you will be required to complete this declaration on the TAFE NSW online learning platform when you upload your assessment. This assessment is my original work and has not been:  plagiarised or copied from any source without providing due acknowledgement.  written for me by any other person except where such collaboration has been authorised by the Teacher/Assessor concerned. Student signature and date Document title: BSBSUS511_ AE_Pro1of3 Page 1 of 20 Courtney Hain (Laurie) 334525601

Version: 20220620 Date created: 19 April 2024 For queries, please contact: Technology and Business Services SkillsPoint Building B, Level G, Corner Harris Street and Mary Ann Street, Ultimo NSW 2007 Email: tbsskillspoint@tafensw.edu.au © 2021 TAFE NSW RTO Provider Number 90003 | CRICOS Provider Code: 00591E This assessment can be found in the: Learning Bank The contents in this document is copyright © TAFE NSW 2021 and should not be reproduced without the permission of TAFE NSW. Information contained in this document is correct at the time of printing: 27 May 2024. For current information please refer to our website or your Teacher/Assessor as appropriate. Document title: BSBSUS511_ AE_Pro1of3 Page 2 of 20 Courtney Hain (Laurie) 334525601

Assessment instructions Table 1 Assessment instructions Assessment details Instructions Assessment overview The objective of this assessment is to assess your knowledge and performance in skills and knowledge required to develop and implement workplace sustainability policies and to modify the policy to suit changed circumstances. Assessment event number 1 of 2 Instructions for this assessment This is a project-based assessment that assesses your knowledge and performance of the unit. This assessment is in four parts: 1. Scope 2. Draft policy 3. Draft procedures 4. Consultation This assessment also contains: Appendix  Assessment feedback  Supporting documents Note : This assessment may contain links to external resources. If a link does not work, copy and paste the URL directly into your browser. Submission instructions On completion of this assessment, you are required to submit it to your Teacher/Assessor for marking. Where possible, submission and upload of all required assessment files should be via the TAFE NSW online learning platform. It is important that you keep a copy of all electronic and hardcopy assessments submitted to TAFE and complete the assessment declaration when submitting the assessment. What do I need to do To achieve a satisfactory result for this assessment you must Document title: BSBSUS511_ AE_Pro1of3 Page 3 of 20 Courtney Hain (Laurie) 334525601

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Assessment details Instructions to achieve a satisfactory result? answer all the questions correctly. If a resit is required to achieve a satisfactory result it will be conducted at an agreed time after a suitable revision period. What do I need to provide? If working off-campus, a computer with internet access to complete electronically and upload the assessment and/or pen to handwrite your responses. Training materials and other research they have completed to refer to while completing the answers. What the Teacher/Assessor will provide Where completed on-campus, a computer with working internet to complete electronically and upload the assessment. Due date Time allowed Location The assessment must be submitted by the due date noted on the Unit Assessment Guide . For online students, this information can alternatively be provided via the online platform on the Assessments page or in the students Training plan. Students should allow a minimum of four hours to complete this assessment. Students may need additional time for preparation, research and revision to ensure they have responded to each question satisfactorily. This is an unsupervised, out-of-class assessment. Assessment feedback, review or appeals In accordance with the TAFE NSW policy Manage Assessment Appeals, all students have the right to appeal an assessment decision in relation to how the assessment was conducted and the outcome of the assessment. Appeals must be lodged within 14 working days of the formal notification of the result of the assessment. If you would like to request a review of your results or if you have any concerns about your results, contact your Teacher/Assessor or Head Teacher. If they are unavailable, contact the Student Administration Officer. Contact your Head Teacher/Assessor for the assessment appeals Document title: BSBSUS511_ AE_Pro1of3 Page 4 of 20 Courtney Hain (Laurie) 334525601

Assessment details Instructions procedures at your college/campus. Document title: BSBSUS511_ AE_Pro1of3 Page 5 of 20 Courtney Hain (Laurie) 334525601

Specific task instructions The instructions and the criteria in the tasks and activities will be used by your Teacher/Assessor to determine if you have satisfactorily completed this assessment event. Use these instructions as a guide to ensure you demonstrate the required knowledge and skills. For tasks requiring evidence be created, the student must prepare the evidence as per the instructions, providing all information requested. The student is required to record the presentation. They must:  ensure they have access to the equipment and resources required to deliver the presentation  provide a video for the presentation, clearly addressing all requirements  follow the Video recording instructions (pdf) , a one-pager that includes useful tips, links to resources, and a demonstration video (Long URL: https://share.tafensw.edu.au/share/items/744af7d4-a241-45e2-adb0- 0e13f2fe4950/0/?attachment.uuid=01c3c87a-4599-48c2-91f0-68a00b5bbb4c)  satisfactorily demonstrate the items listed in the observation checklist. When answering questions, read the questions carefully. The word count is a general guide and is provided to ensure you write enough detail to adequately answer the questions. All answers must include Harvard in-text referencing where appropriate, as well as a reference list at the end of the document. Information on using Harvard referencing can be found in the TAFE NSW Harvard Referencing Guide (Long URL: https://share.tafensw.edu.au/share/file/316a6f1b-57d3-4a83-bfdd-4e82851e14b2/1/ Harvard_Referencing_Guide.pdf). The project requires creation of sample workplace documents. These are to be developed as per workplace protocols and submitted with the students completed assessment. You are a consultant that has been appointed to assist with the development and implementation of sustainability to reduce electricity consumption within the organisation. The organisation is called “The Biz.” The objective of Parts 1 is to develop the workplace sustainability policy, Part 2 is to obtain feedback for improvements, Part 3 is to present the policy and Part 4 is to review the implementation of the policy. Document title: BSBSUS511_ AE_Pro1of3 Page 6 of 20 Courtney Hain (Laurie) 334525601

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Submit by the due date: r BSBSUS511_AE_Pro r The draft policy and procedures r Evidence of consultation r Revised policy following consultation r Report detailing review findings and recommendations. Document title: BSBSUS511_ AE_Pro1of3 Page 7 of 20 Courtney Hain (Laurie) 334525601

Part 1: Prepare a workplace sustainability policy Contained within Appendix 1 is the overall sustainability policy for “The Biz”. Refer to this policy when developing the sustainability policy to reduce electricity consumption in the workplace. 1. You are required to prepare a workplace suitability policy to reduce the electricity consumption in the workplace. Based on Appendix 2: Policy Scope Statement and your own research provide the information required in the following table. a) Policy name – refer to the Policy scope Statement. b) Policy scope and objectives – refer to the policy scope document. c) Sources of information – access and detail a minimum of 3 sources of information that you can use in the development of the policy. Information may include other similar polices as well as guidance information on strategies that can be implemented to reduce electricity consumption. d) Analyse the information – summarise the information that is useful to the development of the policy. 2. Using the information provided in Appendix 2: Policy Scope Statement and the information you collected in the previous task, develop the sustainability policy to reduce electricity consumption using the template provided in Appendix 3. Part 1 Document – Question 1 and 2 Document title: BSBSUS511_ AE_Pro1of3 Page 8 of 20 Courtney Hain (Laurie) 334525601

Part 2: Consult with stakeholders Identify a person within your network who has an understanding of sustainability and policies and ask them for feedback on your policy. Review the feedback provided and identify at least two improvements for implementation in your policy. Provide the following: a) Summary of the consultation or copy of the email including who you consulted with, their background and a summary of the feedback received. If you are providing a summary of the consultation it must be signed and if an email, the email must include an email signature. Initial Email to Colleague: Document title: BSBSUS511_ AE_Pro1of3 Page 9 of 20 Courtney Hain (Laurie) 334525601

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Email Feedback Response: b) Provide a copy of the revised policy with the changes implemented highlighted. Document title: BSBSUS511_ AE_Pro1of3 Page 10 of 20 Courtney Hain (Laurie) 334525601

Part 3: Present sustainability policy You are required to organise a group of a minimum of two people (who will play the role of stakeholders) to present your policy to. The people playing the role of stakeholders can be work colleagues, friends or family, over the age of 18 with some work experience. Request the “stakeholders” to play the following roles: Stakeholder 1 – is an internal staff member, the Workplace Health and Safety Officer. Stakeholder 2 – is an external supplier to the organisation. Before starting the role play explain to the “stakeholders” that you will be presenting your Sustainability policy – Electivity usage and the implementation plan. Explain that the purpose role play is to share the policy and implementation plan and of the encourage discussion, contribution and recommendations regarding the policy and implementation and continuous improvement. You are required to record your presentation and submit to your assessor. Present the sustainability policy to the participants detailing the following: a) Details of the policy and the reason for introducing the policy. b) The implementation process to be followed including actions, timeframes, resources and personnel involved in implementation. Table 2 Assessment instructions Actions Resources required Responsibility Date to be completed Organise servicing of electrical equipment Maintenance and Service Log for Electrical Equipment Office Manager 1 st July 2024 Provide final approvals for all electrical equipment within the office Procurement Policy and Procedure Office Manager 1 st July 2024 Set and monitor Air Conditioning Temperature 10. Locked Air Conditioner Control Box 11. Office Manager 12. 1 st July 2024 13. Staff Training to be Provided 14. All Staff to attend staff training 15. Work Health and Safety Officer 16. 20 th June 2024 17. Create/Organise an Environmental Audit 18. External company to provide audit 19. Work Health and Safety Officer 20. 1 st June 2024 21. Create/Organise an Environmental Management System 22. External company to provide system 23. Work Health and Safety Officer 24. 1 st June 2024 Document title: BSBSUS511_ AE_Pro1of3 Page 11 of 20 Courtney Hain (Laurie) 334525601

Staff complying with Policy and Procedure 25. All Staff to have buy in for the new policy 26. Management Teams 27. 1 st July 2024 Reporting of any issues for energy use 28. Issues Log 29. All Staff 30. Work Health and Safety Officer 31. 1 st July 2024 c) Recommendations for improvement following stakeholder consultation.  An assessment will need to be considered regarding the best AC temperature for the office building – Consultation and feedback will need to be had with the staff affected.  More details need to be provided regarding the recommendations of solar panels and display meter – How is this being reviewed?  Details are required for who will be responsible for monitoring the compliance of the policy for both the building maintenance and the staff  Changes to the timeline will need to be made in the implementation plan to allow for external companies to assist with the environmental audit and management systems. Part 3 Document – Implementation Table and Reviewed Implementation Table Part 3 Document – Role play Script and Recording Part 4: Review implementation of policy The Sustainability policy – electricity usage, was introduced in November. A review of the effectiveness of the policy was conducted in January with the following findings. You are required to identify at least three findings from the review, requiring improvement: a) record the identified issues in a continuous improvement recordkeeping system Document title: BSBSUS511_ AE_Pro1of3 Page 12 of 20 Courtney Hain (Laurie) 334525601

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b) detail the improvement action required for each of the identified issues c) for each issue identify the monitoring activity to be implemented and the timeframe for implementation Summary of review findings: “ The Biz ” has three different department that were responsible for introducing the Sustainability policy – electivity reduction. The policy was introduced in November and a review of implementation was undertaken in January. As the consultant you purchased low energy globes for use in all departments in November. Only one department installed the power saving globes. The following are the findings for each of the departments: Marketing department Reported an increase of 5% in power consumption during December when all staff were on leave. During the review it was established that the marketing team had purchased five new advertising screens that are used to display products throughout their department. Finance department The finance department did not show an increase or decrease in power usage during the three month period Information Technology department This department reported an overall reduction of $300 for the three month period. The overall power bill for the three months was previously $3000 You are required to write a report detailing feedback to the manager of “The Biz” and stakeholders regarding: a) the effectiveness of the implementation of the policy (including review findings, state the decrease in power consumption in a percentage of the overall power bill) b) issues requiring remedial action, possible cause and rectifications (a minimum of three must be identified) c) Review the sustainability policy, including the strategies used for implementation, following the review and modify the policy to incorporate identified improvements. Part 4 Document – Review Implementation of Policy and Management Feedback Document title: BSBSUS511_ AE_Pro1of3 Page 13 of 20 Courtney Hain (Laurie) 334525601

Appendices Appendix 1 – The Biz Sustainability Procedure The Biz – Sustainability Policy Guiding Principles:  To comply with, and exceed where practicable, all applicable legislation, regulations and codes of practice.  To integrate sustainability considerations into all our business decisions.  To ensure that all staff are fully aware of our Sustainability Policy and are committed to implementing and improving it.  To minimise the impact on sustainability of all office and transportation activities.  To make clients and suppliers aware of our Sustainability Policy, and encourage them to adopt sound sustainable management practices.  To review, annually report, and to continually strive to improve our sustainability performance. Putting the principles into practice Travel and Meetings  Walk, cycle and/or use public transport to attend meetings, site visits etc, apart from in exceptional circumstances where the alternatives are impractical and/or cost prohibitive.  Include the full costs of more sustainable forms of transport in our financial proposals, rather than the least cost option which may involve travelling by car or air.  Avoid physically travelling to meetings etc where alternatives are available and practical, such as using teleconferencing, video conferencing or web cams, and efficient timing of meetings to avoid multiple trips. These options are also often more time efficient, while not sacrificing the benefits of regular contact with clients and partners.  To reduce the need to travel to meetings and elsewhere, and facilitate regular client contact, we will provide free training webinars to clients to attend at any time.  Reduce the need for our staff to travel by supporting alternative working arrangements, including home working etc, and promote the use of public transport by locating our offices in accessible locations.  Use an emission recording scheme for business travel to monitor our impact. Purchase of Equipment and Consumption of Resources  Minimise our use of paper and other office consumables, for example by double- siding all paper used, and identifying opportunities to reduce waste. As far as possible arrange for the reuse or recycling of office waste, including paper, computer supplies and redundant equipment. Document title: BSBSUS511_ AE_Pro1of3 Page 14 of 20 Courtney Hain (Laurie) 334525601

 Reduce the energy consumption of office equipment by purchasing energy efficient equipment and good housekeeping.  Seek to purchase electricity from a supplier committed to renewable energy. Seek to maximize the proportion from renewable energy sources, whilst also supporting investment in new renewable energy schemes.  Ensure that timber furniture, and any other timber products, are recycled or from well-managed, sustainable sources and are Forest Stewardship Council (FSC) certified.  Purchase fair-trade and/or organic beverages. Working Practices and Advice to Clients  Undertake voluntary work with the local community and / or environmental organizations and make donations to seek to offset carbon emissions from our activities.  Ensure that any associates that we employ take account of sustainability issues in their advice to clients.  Provide our Sustainability Policy in all our proposals to clients. (Source: https://www.press8.com/sustainability-policy/) Document title: BSBSUS511_ AE_Pro1of3 Page 15 of 20 Courtney Hain (Laurie) 334525601

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Appendix 2 – Policy Scope Statement Policy Scope Statement The purpose of the Policy Scope Statement is to guide the development of a policy, provide a summary of a proposed policy, and ensure that those who might be affected by a policy are identified, considered, and consulted. Policy Title: Workplace Sustainability policy to reduce electricity usage in the workplace Date: [Date submitted to Policy Specialist] Responsible Executive: Henry Thomas ( henry.thomas@thebiz.com.au ) A. Background The increased power consumption in the organisation and increasing power charges combined with the impact of electricity usage on the environment has resulted in the need for a sustainability policy to reduce electricity usage across the organisation wherever possible. B. Reason for Policy The purpose of this policy is to provide clear guidance to all staff with regards to their obligations and commitment to reducing the use of electricity C. Overview of Policy Content The policy is to provide guidance to staff on their responsibilities in relation to electricity usage and reduction of electricity consumption. This policy needs to cover all workplace activities and areas of the business including usage of air conditioning, lighting, equipment not in use for long periods (such as computers over holidays) and purchase of new equipment which must be of a minimum of 4 star power rating. D. Consistency with The Biz sustainability policy This policy relates to The Biz overarching Sustainability policy and must be consistent with the overarching policy. (Appendix 1) Document title: BSBSUS511_ AE_Pro1of3 Page 16 of 20 Courtney Hain (Laurie) 334525601

E. Entities, Offices, and Other personnel Affected by this Policy All employees of all departments must comply with this policy. F. Impact on the workplace The implementation of this policy will require staff to conduct training to all within The Biz to ensure a clear understanding and immediate implementation G. Stakeholders to Consult in Developing This Policy  Workplace health and safety H. Frequency of review Following implementation, the policy and the effectiveness of the policy must be reviewed after 2 months. I. Personnel impacted by the policy Management and staff are required to comply with the policy Document title: BSBSUS511_ AE_Pro1of3 Page 17 of 20 Courtney Hain (Laurie) 334525601

Part 5: Observation checklist The observation checklist will be used by the assessor to mark the student’s performance in the task. This checklist provides the assessment criteria you will be marking the student on. All the criteria must be satisfactorily performed by the student. The student’s demonstration will be used as part of the overall evidence requirements of the unit. stainability issues you Table 3 Assessment instructions Task # Task/Activity performed S U/ S Assessor comments (Describe the student’s ability in demonstrating the required skills and knowledge) 1 Present workplace sustainability policies and implementation processes to key stakeholders ☐ ☐ Date of observation: Assessors are to record their observations in enough detail to demonstrate their judgement of the student’s performance against the criteria required. 2 Follows workplace protocols and conventions when seeking and sharing information with stakeholders Document title: BSBSUS511_ AE_Pro1of3 Page 18 of 20 Courtney Hain (Laurie) 334525601

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3 Lead the discussion and negotiate positive outcomes with stakeholders Document title: BSBSUS511_ AE_Pro1of3 Page 19 of 20 Courtney Hain (Laurie) 334525601

Assessment feedback NOTE: This section must have the Teacher/Assessor and student signature to complete the feedback. If you are submitting through the TAFE NSW online learning platform, your Teacher/Assessor will give you feedback via the platform. Assessment outcome ☐ Satisfactory ☐ Unsatisfactory Assessor feedback ☐ Has the assessment declaration for this assessment event been signed and dated by the student? ☐ Are you assured that the evidence presented for assessment is the student’s own work? ☐ Was reasonable adjustment in place for this assessment event? If yes, ensure it is detailed on the assessment document. Comments : Assessor name, signature and date Student acknowledgement of assessment outcome Would you like to make any comments about this assessment? Student name, signature and date Document title: BSBSUS511_ AE_Pro1of3 Page 20 of 20 Courtney Hain (Laurie) 334525601

BSBSUS511_AE_Pro2of2 Courtney Hain (Laurie) 334525601

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