Project Charter

Project Charter A. General Information Provide basic information about the project including: Project Title – The proper name used to identify this project; Project Working Title – The working name or acronym that will be used for the project; Proponent Secretariat – The Secretariat to whom the proponent agency is assigned or the Secretariat that is sponsoring an enterprise project; Proponent Agency – The agency that will be responsible for the management of the project; Prepared by – The person(s) preparing this document. Project Title: Optimizing Network Infrastructure Expansion through Microsoft Cloud Integration Project Working Title: Optimizing Network Infrastructure Using Cloud Integration Proponent Secretariat: Techy-Cloud Secretariat Proponent Agency: Techy-Cloud. Prepared by: Dikshant Khadka, Xiangfei Lu, Afshin Massah, Derick Ofori, Jatin Saili, Rachit Singla Points of Contact List the principal individuals who may be contacted for information regarding the project. Position Title/Name/Organization Phone E-mail Project Sponsor Derick Ofori (647)-875-3246 derickofori@gmail.co m Program Manager Rachit Singla (647)-885-9143 rachitsingla@gmail.co m Project Manager Dikshant Khadka (437)-995-8234 dikshantkhadka@gmail .com Proponent Cabinet Secretariat Afshin Massah (647)-503-8156 afshinmassah@gmail.c om Proponent Agency Head Jatin Saili (437)-320-9178 jatinsaili@gmail.com 1

Customer (User) Representative(s) Xiangfei Lu (647)-776-9671 xiangfeilu@gmail.com B. Executive Summary An Executive Summary is required when Sections C thru G of the charter are excessively long. In two or three paragraphs, provide a brief overview of this project and the contents of this document. Nowadays, People can save and access their data using remote devices through the internet, all because of the latest technologies like Cloud technologies. By using Microsoft cloud services, it is possible to construct, operate, and handle applications that are cloud-based. The advantages like data protection, reliability, flexibility, and cost-cutting will be achieved while integrating a network infrastructure using cloud technology in Microsoft Cloud. We as Techy-Cloud aim to provide the above features through our project. As a result, the company will offer fast and secure services to the users. For a successful completion of this project, we have some Assumptions which are listed below in this report. After Completing this project, the company will get: 1) Proper Management of Data. 2) Fast and protected data recovery. Cloud Integration requires a lot of preparation and team work as well as the participation of various shareholders. Using agile methods will let us run the project smoothly and finally lead to successful completion. C. Project Purpose Explain the business reason(s) for doing this project. The Project Purpose (the Business Problem and Project Business Objectives) is in the Project Proposal, Section B. 1. Business Problem The Business Problem is a question, issue, or situation, pertaining to the business, which needs to be answered or resolved. State in specific terms the problem or issue this project will resolve. Often, the Business Problem is reflected as a critical business issue or initiative in the Agency’s Strategic Plan or IT Strategic Plan. The main goal of finishing this project is to create a pathway for the company's future development and advancement. InsuraGuardia Company is having issues with data mismatching, which is affecting its capacity to offer good to excellent client service. The main cause of the problem is data mismatching, and the current database has its limitations on it. 2

We will use Agile methods for integrating cloud technologies which will have a versatile and aggressive approach. We already have built up a cross-functional team that includes various shareholders and users who will work collaboratively on this. One more strategy of providing feedback within the team will be implemented for making changes in the business according to the needs of the users. Agile's focus on teamwork, flexibility, and customer service will speed up the adoption of cloud technologies and add more value to our company. Customer satisfaction is the main goal, thus adopting an agile model requires strong input from customers. The Various advantages of integrating the Cloud into our business are: 1) Proper management of data. 2) Data protection. 3) Reliability 4) Fast and quick data transfer 5) Cost cutting 6) Remote access to data 7) Lifetime availability 8) Compact infrastructure. 2. Scope The Project Scope defines all of the products and services provided by a project, and identifies the limits of the project. In other words, the Project Scope establishes the boundaries of a project. The Project Scope addresses the who, what, where, when, and why of a project. Project Scope is an establishing stage where we decide what are we going to deliver in the project, what will be the expected time to complete the project, and what will be the overall expected budget to complete the project. With this, the team members can work with full coordination as they have the full idea of each job. The team at Techy-Cloud Inc. is working to integrate the cloud with its network infrastructure for InsuraGuardia Company so that the data can be moved to the cloud. Once the project's goals are approved, work may begin. Starting on December 08, 2023, and finishing on December 12, 2022, the team will have a four-day period to complete the assignments. The project manager has full accountability for the project and must be kept abreast of all progress. The manager's consent is required for every work, and he or she must be kept up to date on the project's progress at all times. There was also help from the project's investors, team leaders, and team members. Everyone concerned will take part in a 10-day training period to get up to speed on the newly built systems. You should be able to do the task in three days and spend between $50,000 and $70,000. Constant maintenance and assistance are not factored into the previous budget. After the project is finished, the top managers will undertake a series of tests to ensure the system's reliability throughout deployment and scalability. 4

3. Summary of Major Management Milestones and Deliverables Provide a list of Project Management Milestones and Deliverables (see Section E of the Project Proposal Document). This list of deliverables is not the same as the products and services provided, but is specific to management of the project. An example of a Project Management Milestone is the Project Plan Completed. Event Estimated Date Estimated Duration Project Charter Approved Oct 30,2023 7 Days Project Plan Completed Nov 4, 2023 30 Days Project Plan Approved Nov 11, 2023 7 Days Project Execution – Started Dec 08,2023 Project Execution Completed Dec 12,2023 4 Days Project Closed Out Jan 12,2023 30 Days F. Project Authority Describe the authority of the individual or organization initiating the project, any management constraints, management oversight of the project, and the authority granted to the Project Manager. 1. Authorization Name the project approval authority that is committing organization resources to the project. Identify the source of this authority. The source of the approval authority often resides in code or policy and is related to the authority of the individual’s position or title. The project manager (Dikshant Khadka) and the Manager of the InsuraGuardia Company will work together to make and approve all necessary choices. All necessary approvals for starting the project were successfully granted at the beginning of signing the agreement. To ensure the project is completed on schedule, the project manager must also sign off on any revisions or beginning/ending of the project's boundaries. 2. Project Manager Name the Project Manager and define his or her role and responsibility over the project. Depending on the project’s complexities, include how the Project Manager will control matrixed organizations and employees. The Project Manager will be Dikshant Khadka. His Roles and Responsibilities over the project will be: 1) Planning 2) Maintaining the budget 3) Security 4) Managing the team 5) Managing all types of risks involved 6) Internal communication 7) Change Management 8) Decision Making 9) Optimizing and Scalability 10) Performance Monitoring 3. Oversight Describe the Commonwealth or Agency Oversight controls over the project. 5

A hierarchical framework was employed to coordinate Techy-Cloud’s many projects. This will prioritize both project-based and practical solutions to the issue at hand. Both the cloud conversion task at hand and each member's specific position in the team will receive equal attention. Decisions will be made by those higher up the organizational chart, such as the project team leaders. 3. Roles and Responsibilities Describe, at a minimum, the Roles and Responsibilities of all stakeholders identified in the organizational diagram above. Some stakeholders may exist whom are not part of the formal project team but have roles and responsibilities related to the project. Include these stakeholders’ roles and responsibilities also. Shareholders are those who know about or have an interest in your project. They are the people whose time and effort are essential to the project's success or who will win or lose personally as a result of its completion. The accompanying organizational diagram details the functions and duties of all involved parties. Top Management may include, but is not limited to, the president, vice presidents, directors, etc. The Future Scope of the company will be managed by these people. The team working on the task consists of all full- or part-time employees who have agreed to work on the project. Since they have a full-time job alongside numerous other responsibilities, they may find it difficult to meet deadlines. Due to the nature of their jobs, project managers often need to borrow resources from their peers. Therefore, their social networks are extremely important. Those who manage projects in highly regulated sectors will frequently deal with governmental bodies. Municipal, provincial, national, and global levels of governance, or any combination thereof, may be included. H. Resources Identify the initial funding, personnel, and other resources, committed to this project by the project sponsor. Additional resources may be committed upon completion of the detailed project plan. Resources Allocation and Source Funding Source: Annual Fund Amount: $50000 7

Source: Extra Funds Amount: $70000 Savings: $0 Cost Avoidance Savings: $0 Project Team (Full and Part Time Staff) Project Sponsor: Derick Ofori Program Manager: Rachit Singla Project Manager: Dikshant Khadka Proponent Cabinet Secretariat: Afshin Massah Proponent Agency Head: Jatin Saili Customer (User) Representative(s): Xiangfei Lu Customer Support Managed by the Customer Service Team Facilities Building of the Organization. Equipment 10 Laptops, Discussion Room, 3 Desktops, 2 External Screens. Software Tools Microsoft Azure, Active Directory, Windows Server 2019, Microsoft 365 I. Signatures The Signatures of the people below document approval of the formal Project Charter. The Project Manager is empowered by this charter to proceed with the project as outlined in the charter. Position/Title Signature/Printed Name/Title Date Proponent Cabinet Secretariat (as required) Afshin Massah 14 Oct, 2023 Proponent Agency Head Jatin Saili 14 Oct, 2023 Project Sponsor (required) Derick Ofori 14 Oct, 2023 Program Manager Rachit Singla 14 Oct, 2023 Project Manager (required) Dikshant Khadka 14 Oct, 2023 Customer (User) Representative(s) Xiangfei Lu 14 Oct, 2023 8