Project Team Charter for ICT508 Assignment 2 Guide

Project Team Charter Assignment Information & Guidance ICT508 – Information Technology Project Management Assignment 2 Project Team Charter INTRODUCTORY INFORMATION This is a GROUP activity. Your objective in this Project Team Charter is to work with your other selected team members to determine your team’s agreed rules for developing Assignment 2. You must submit your assignment through the LMS. It is due to be submitted by 23:59 (Perth Time) on Sunday Apr 19 2022 (Sunday of Week 6). This assignment addresses issues pertaining to Graduate Attributes 1, 2, 4, 5 and 9. THE REQUIREMENT You are required to form a group of five (5) or six (6) fellow ICT508 students (6 is the preferred group size) , so your team can complete the work required for Assignment 2. As a hint, it may be best to select people attending the same ICT508 Workshop. However, this is not essential. To initiate the coordination of your Assignment 2 project, the selected members of each team are to work together to develop this Project Team Charter (PTC) and the associated ‘Assignment 2 – Project Plan’. In practical terms, this PTC must be focussed on how you will actually manage your team’s assignment activities. Please note that this template is somewhat different from commonly used Charter formats, as it is designed to help your team set out guidelines and approaches for optimising your Assignment 2 outcomes. Such template variations are normal because PTCs are defined in line with the needs of each organisation and project. It is best to develop the ‘Assignment 2 – Project Plan’ in parallel with this activity. For more information on developing the Project Plan please read the ‘Assignment 2 – Developing the Project Plan’ document. WHAT YOU NEED TO DO As early as possible within this semester you need to identify the members of your team and organise a meeting that must be attended by all of the nominees for that group . During this meeting, you must work together to identify how you will manage your assignment development activities. To document your approach, you must fill in the information outlined within the attachment to this document and the Assignment 2 Project Plan. It is expected that you should be able to complete these tasks in around an hour to an hour and a half. Please ensure that your entire team puts some thought into this. Sorting out these types of issues early will help you to complete Assignment 2 more effectively. Therefore, make sure that you think carefully about each of the issues and determine definitive solutions that will assist your team to complete the Assignment 2 work successfully. Guidance on what should be covered in the solutions is provided in the Project Team Charter tables that you will fill out (as provided in Attachment 1) . Once your team has completed filling out the information in this form, each of you must individually upload the Project Team Charter and the associated ‘Assignment 2 – Project Plan’ into the LMS . As specified within the enclosed Charter, by uploading these documents into the LMS you are signifying your formal commitment to adhere to the agreed objectives, approaches and methods listed in your PTC. After the individual documents are uploaded, your group listing will be established in the LMS, so your team’s Project Manager can submit a single copy of the Assignment 2 files for the whole team. Murdoch University Page i

Project Team Charter Assignment Information & Guidance ASSIGNMENT MARKING This assignment will be reviewed and marked in relation to the criteria listed in Table 1 (overleaf) . Table 1 : Marking rubric for the Project Team Charter Mark Allocated Meaning of the Mark 5 A Project Team Charter and Project Plan were submitted, and it was obvious that substantial thought was applied to develop collaborative solutions that would facilitate the efficient and effective management of the Assignment 2 development activities. In particular, the recommended solutions were proactive, practical, and innovative. Additionally, the content was very well written (very good grammar, layout, structure, spelling, etc.) . 4 A Project Team Charter and Project Plan were submitted, and it was clear that the team members had identified practical and appropriately detailed solutions, which would allow the members to address most common problems related to the effective management of the Assignment 2 project. Additionally, the quality of the writing was generally good (e.g. good grammar, layout, structure, spelling, etc.) . 3 A Project Team Charter and Project Plan were submitted, and the team members identified basic solutions that would help them to complete the Assignment 2 project effectively. Additionally, the quality of the writing was generally satisfactory (e.g. relatively few spellings and/or grammar mistakes). 2 A Project Team Charter and Project Plan were submitted, but it was apparent that little detailed thought was applied to work out the best ways to address the collaboration issues that are likely to arise during your team’s development of Assignment 2. Additionally, the quality of the writing was barely satisfactory (e.g. a significant number of spelling/grammar mistakes) . 1 A Project Team Charter and Project Plan were submitted, but it was clear that little thought was applied to create these plans and the quality of the writing was generally poor (e.g. spelling mistakes, poor grammar, etc.) . 0 A Project Team Charter and Project Plan were not submitted. As specified in the Unit Information Guide, the score allocated for the team will be reduced for late submission. Please note that even one late submission from within the team will impact on the score allocated to all team members. This reflects real-world project issues, where the failure of one member of the team can impact on everyone. The marks will be allocated with a precision of one decimal place, to reflect identified differences between each of the standard marking criteria listed in Table 1 . The resulting score will then be adjusted, to reflect an overall percentage, with a maximum score of 5%. This score will be added to the total mark for all of the members of each team. FOR MORE INFORMATION The lecturer will be available to answer questions. You can ask such questions during the lectures or workshops you will be attending, or you can send an email to your lecturer. The lecturer will get back to you with an answer as soon as it is practicable. Please note, that it is recommended you get your questions in early . If you ask questions late in the assignment development cycle, you may not get the answer in time . Attachment: 1. Project Team Charter Template (Fill in the required information and upload the completed Attachment to the LMS with the group developed Project Plan) Murdoch University Page ii

Project Team Charter Attachment 1 For Assignment 2 PROJECT TEAM CHARTER Team Name (Insert the name you want to call your team) TEAM MEMBERS (List the required details for the team members (include the nominated Project Manager, who should be shown first in this listing). Student ID Student Full Name (as it appears within Murdoch Records) Contact Details (insert the email address/phone number you wish to share with the other team members) Email Phone 34094206 Flavia Gama Carvalho 34094206@student.murdoch.edu.a 0451133822 34280933 Jenny Paola Ortega Quimbayo 34280933@student.murdoch.edu.a 0423 835 561 34300973 Kosali Rambukwella 34300973@student.murdoch.edu.a 0452215876 33010807 Kuenzang Dorji 33010807@student.murdoch.edu.a 04424921407 29207231 Theo Smyrniotis theo.smyrniotis@westnet.com.au 0417 580 936 34335795 Yeap Yan Hong 34335795@student.murdoch.edu.a 60123410512 Team Project Manager (Insert the name of the person who will be responsible for coordinating team activities, and who will be the primary point of contact for the team.) Theo Smyrniotis TEAM GOALS (List specific goals for the team. Think about these in terms of what you want to produce related to quality, timeframe, the extent of topic coverage, and team development. Six rows have been provided. Include others as required to complete your PTC, or you can remove some of the rows as you see fit.) Goal Number Goal Description (In the following rows, list what you wish to accomplish. For example, ‘We will produce quality documents that reflect high industry-applicable professional standards.’ Generally, you will gain a better mark if you are more specific about your goals, and you can demonstrate that they are clearly actionable and measurable .) 1 We will produce the highest quality deliverables our team can collectively generate by ensuring a robust ideation process, ongoing collaborative peer review opportunities and final quality review process prior to finalisation. 2 Execute proper analysis of business requirements to estimate suitable deadlines to archive each task or activity. Additionally, set schedule regular check-ups to track the progress of the team to identify progress and corrections needed. 3 We will ensure that all the topics are covered throughout the project, identifying the right deliverables and the elements needed for the project and make sure that our team is working according to it. 4 We will make effort to identify and understand the conflicting differences that might put barriers for team development and overcome these barriers by combining individual interests with the project objectives and conducting regular team meetings where each member can request assistance and/or offer their intelligence. 5 We will produce documents with all key elements reported in clarity so that it can be easily understood by all stakeholders. 6 Ensure equal distribution and participation for the project. Murdoch University Page 1

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Project Team Charter Attachment 1 For Assignment 2 OUR TEAM GROUND RULES (List specific rules that will be binding on the Team Members, to help ensure that the Goals are achieved. Each cell in the right-hand column contains black text that assists in explaining what is required for that rule (This is defined as Advisory Text). To complete this table in the form, highlight the Advisory Text (which includes the ‘Insert your answer here’) and type in the appropriate rules that were agreed to by your team, so the Advisory Text is replaced.) We will meet to progress the project as follows…  Entire team meetings are scheduled every Tuesday at 12:30pm;  The meetings will be online via MS Teams which is also our preferred meeting format due to the geographic dispersion of our team members;  Additional whole or sub-team meetings will be scheduled as required on an as-hoc as basis at a time that is convenient for the team members involved. We will inform each other through the following methods when we cannot attend a meeting, or we are running late…  We have created a MS Teams group chat. Any meeting updates will be posted there;  The group meetings are scheduled on MS Teams and confirmed with calendar invites to each group member. Each member is required to confirm acceptance or otherwise of the meeting invite;  We also have a WhatsApp group to facilitate instant communication as required. All members are required to keep the notifications on for this app. If someone is running late or a last minute emergency prevents them from attending the scheduled meeting, then they will use the group chat to inform the rest of the team;  If a team member is not present at the commencement of a meeting and they have not informed the group that they cannot attend, then the Project Manager shall call them on their mobile to check on them. Insert your answer here. Think about techniques such as SMS, email, phone calls, etc. You will get additional marks if you think about innovative ways to send out group notifications, so the entire team is kept up-to-date with the minimum effort. We will make decisions about the project as follows…  To take decisions that implicate voting or determining values, such as the effort to complete a specific task, the team will implement the Scrum Poker technique. MS Teams contains a virtual app for Scrum Poker to facilitate consensus during online meetings.  Decisions related to affections on cost, time, scope or any change in the initial estimation have to be managed by the Project Manager, who is accountable to the client. Insert your answer here. Put some thought into this, as it will make a big difference in the way the Assignment will be managed. For example, you may delegate all decision making to the Project Manager (not recommended in real- world situations) . Alternately, you may delegate some specific decision making to the Project Manager, but for other decisions, it will require a group discussion or even a vote. You will get the best marks if you provide a nuanced approach that provides clear guidance on how you want specific types of decisions managed. Murdoch University Page 2

Project Team Charter Attachment 1 For Assignment 2 OUR TEAM GROUND RULES (List specific rules that will be binding on the Team Members, to help ensure that the Goals are achieved. Each cell in the right-hand column contains black text that assists in explaining what is required for that rule (This is defined as Advisory Text). To complete this table in the form, highlight the Advisory Text (which includes the ‘Insert your answer here’) and type in the appropriate rules that were agreed to by your team, so the Advisory Text is replaced.) Each of us will report on progress toward completion of our parts of the assignment through the following techniques…  A weekly status report will be used to keep our team informed and follow every progress. In this report we will be able to quickly review what is completed, what it needs to be done next, the risks and issues.  A team availability report will be also useful so that we can follow what every member needs to complete, this report will help us to make decisions for the next steps of the project.  We will use as a tool The Gantt chart in MS project that will help us to outline the tasks, when will start and end, as well as a timeline that we can visualize our work and work around the deadlines. Insert your answer here. Think about methods that you will use for reporting, what will be sent in the reports, reporting cycles, milestones (and associated deliverables). You will gain higher marks if you include information on how the reports will be distributed and managed. Murdoch University Page 3

Project Team Charter Attachment 1 For Assignment 2 OUR TEAM GROUND RULES (List specific rules that will be binding on the Team Members, to help ensure that the Goals are achieved. Each cell in the right-hand column contains black text that assists in explaining what is required for that rule (This is defined as Advisory Text). To complete this table in the form, highlight the Advisory Text (which includes the ‘Insert your answer here’) and type in the appropriate rules that were agreed to by your team, so the Advisory Text is replaced.) We will deal with problems in meeting identified milestones as follows… Insert your answer here. Think realistically about contingencies that you can implement to proactively help team members who may be falling behind. You will gain higher marks if you set up some form of delegation approach, in which team members with specific skills would form backups for others, so each person knows where they can proactively seek guidance or help if it looks like they will be unable to meet a deadline for any reason.  The Project Manager will have ongoing responsibility for reviewing the Project Plan and identifying any areas of schedule variance. Similarly, team members will be responsible for alerting the Project Manager at the first indication of any potential delays in the delivery of their tasks.  Once any potential delays are identified, these will be discussed at our regular team meetings to identify causes and possible solutions to overcome these delays. Delays that must be dealt with more immediately will be tabled for discussion at special purpose meetings convened by the Project Manager as needed.  If tasks that are causing delay are located within buffer zones where delays will not impact on overall delivery, then potential solutions may include higher effort levels being applied by the responsible team members, assistance from other team members with technical aspects that may be causing difficulties leading to delays or limited scope contributions by other team members to the completion of those tasks that are causing the delays.  If tasks are located on the critical path and delays threaten completion of the entire Assignment then the Project Manager, in consultation with the entire team, will need to decide on more aggressive measures to mitigate this risk and ensure the submission deadline is met. Subject to team agreement, techniques that may be deployed at this stage will include shortening, fast tracking and crashing. Murdoch University Page 4

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Project Team Charter Attachment 1 For Assignment 2 OUR TEAM GROUND RULES (List specific rules that will be binding on the Team Members, to help ensure that the Goals are achieved. Each cell in the right-hand column contains black text that assists in explaining what is required for that rule (This is defined as Advisory Text). To complete this table in the form, highlight the Advisory Text (which includes the ‘Insert your answer here’) and type in the appropriate rules that were agreed to by your team, so the Advisory Text is replaced.) Reviews of the Assignment sections will be managed as follows… Insert your answer here. Think about applying a methodical review system. This could include reviewing outlines of different sections as dot points early in the development period. In this situation the drafter/s of each section would not continue to draft the material until this initial review has been completed, so they are not wasting time drafting unfocussed or invalid content. Once a person or sub-group has completed drafting/developing a section of the assignment, this will then be reviewed by other members of the team. The Project Manager and a selected subset of the members would then do a final review of the entire Assignment material, prior to uploading the content.  We will use peer review to evaluate each member’s work. In each section, the member responsible is required to draft with all point synopsis in dot points as the basic outline.  All team members are required to perform initial review of the work to validate the points. Members will discuss on the points via Teams meeting. They can contribute additional points and the responsible member will take note on the feedback and continue to draft content for the discussed section.  After the draft is completed, a second review by all team members to evaluate the section and discuss again via Teams meeting. The responsible member will again take note on feedback and complete the section.  Project manager appoints 2-3 members to do a final review of the report content to proofread for grammar mistake, plagiarism and ensure clear document structure before submission. If group members’ work or participation does not meet the required group standard… Insert your answer here. Your team needs to work out methods for providing guidance and enforceable protocols, which will help to ensure that all members of your team do the work that is allocated to them. Additionally, in line with all performance management systems, you would need to identify some method for supporting, mentoring, and/or disciplining members who do not meet the professional standards that your team has mandated.  All the group members must participate the meetings. If any members are absent without notice, he/she should request meeting minutes from the Project Manager and inform PM how he/she is planning to catch up the work.  Project Manager will evaluate the group members based on contributions and attitudes, focus and commitment, team role fulfillment, communication, and accuracy.  If the participation's work does not meet the group standards, he/she might be asked to redo the work with assistance from other members and set deadlines in advance of due date to allow time for peer review. Once you have completed your PTC, remove the first two instruction pages, so all you are uploading is the same Attachment 1 for each member of your group. Murdoch University Page 5

Project Team Charter Attachment 1 For Assignment 2 DECLARATION By uploading this Project Team Charter into the LMS, I am formally signifying my agreement to adhere to the objectives, methods, and approaches outlined in this document. Murdoch University Page 6

ICT508-Assignment-02-ProjectTeamCharter

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