M3 Lab

Module 3 Lab 05/5/29/2022 Casa de Paz Development Project 1. Given the information provided in Chapter 2 on how this project was selected, create scope overview and business case sections for a charter. Scope Overview Casa de Paz is an organization that will provide support services to Latino women and their children who have been victims of abuse. The organization’s goal is to provide a safe place for the victims while they go through their recovery. The victims will be provided with six months of housing and professional services to help with their healing process. However, these services are not strictly limited to residents. These services will be provided by a network of professionals and volunteers (which includes graduate students who will also live in the building). To complete their goal the organization needs to secure funding, choose a building to locate the shelter and to find volunteers to serve on their board and working groups. Business case This project will help hundreds of Latinas and their children transition outside of the cycle and recover from the traumatic effects of domestic abuse. This will be a non-profit organization; therefore, they will be using volunteers to serve on their board and fill other staff positions. Although they will still require significant funding to cover the rest of their needs such as sheltering, educational and therapy services. In order to do this, the organization needs to evaluate the project’s economic feasibility to calculate the how much money will be required to complete this project and the possible return of investment. It is crucial to come up with a financial strategy to present the project and convince future investors to fund the project. 2. If you were the project manager, what expertise would you like from the sponsor, stakeholders, or core team members to create a milestone schedule with acceptance criteria? Team Member Expertise Milestone Acceptance Criteria Project Sponsor The project sponsor will basically be acting as the owner of the project, and probably will be responsible for hiring the project manager. Some of the information the sponsor may provide will be the vision and the goals of the project; when the project will start and when does it have to be completed. And the project’s budget. It will be useful to the project Start Date Project Charter Project’s Budget Available Funding Budget Funding Approval Project Package (Includes at a minimum, the Project’s Scope, Budget) Design and Approval Complete project package to be approved (typically the Issue for Construction or Issue for Bid package, should include the scope of

manager to have an idea of what type of sponsor he/she is and their level of involvement. work, budget, complete recovery program, any permits, drawings) Project Execution Building & material procurement, volunteers’ recruitment, etc. Completion Date Opening of Shelter Center Stakeholder s They will assist the project manager in creating the projects schedule and will agree on the deliverables each of them is responsible for. Stakeholders should hold a series of meetings to track the work progress. Cost Estimates Estimates at 30%, 60% & 90% Design Complete Support Program sent out to the sponsor for approval & building renovation design package Building Purchase Closing on purchase Permitting Secure required permits Labor and material procurement Hiring renovation contractor, volunteers, and professional staff members, and more Staff Training Training sign off 3. Brainstorm pertinent risks. Assess them to determine which you believe are major risks, and develop at least one response for each major risk. Project Risk Response Plan Not securing funding Prepare a Project charter; conduct a feasibility analysis and promoting the project’s potential benefits to convince investors Not acquiring permits for building and operation Understand local process and related time frame to apply and obtain permits on time Not meeting Regulatory requirements Understand applicable regulatory requirements, create compliance policies and conduct compliance audits Community opposition Establish community engagement efforts, promote the project’s potential benefits and outcomes. Include the community in events Mismanagement of funds Establish organizational financial controls and monitor them through regular reporting Data Breach/Cyber security Establish a cyber security plan, implement training and invest in cybersecurity insurance Not enough volunteers Recruit enough volunteers to cover different shifts or unavailable ones