OPRE3330_0W2_Group13_Charter (3)
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University of Texas, Dallas *
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Course
3330
Subject
Information Systems
Date
Dec 6, 2023
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docx
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7
Uploaded by ColonelPrairieDog3808
PROJECT CHARTER
General Information
The table below shows the high-level information for this project.
Table 1: Project Information
Project Name
Magnetic Kitchen Backsplash Tiles
Project Budget
$100,000
Project Deadline
9/7/2023 – 12-5-2023
Project Sponsor
Dr, Shwan Alborz
Project Manager
Ifrah Shaikh
Project Core Team
Mahmood Ghassan, Alaoui Abdorahman
Date Prepared
9/7/2023
Client/Customer
Amazon
Project Purpose/Business Case
The project's goal is to create magnetic backsplash tiles for kitchens that are both innovative and practical for consumers. The customer, Amazon, is aware of the market's need for adaptable, visually beautiful kitchen backsplash solutions with useful storage features. By capitalizing on the rising demand for contemporary, space-
saving kitchen solutions, this project offers a chance to improve the client's product lineup, boost market share, and create new revenue streams.
Project Preliminary Scope
The project's scope includes research, design, engineering, production, and testing throughout the entire process of creating novel magnetic backsplash tiles. To assist mass production, it also entails the preparation of thorough product documentation. The client will be responsible for mass manufacturing, marketing, and sales efforts, which are not included in the scope. Additionally regarded as outside of scope are continuous maintenance, training, and support.
Project Scope
In Scope
Out of Scope
Research/Design
Mass Manufacturing/marketing
Engineering/manufacturing
Sales/Training
Testing/Documentation
On-going support/ Low maintenance
Key Milestones and Deliverables
Magnetic kitchen backsplash tile prototypes
Table 3: Project Key Milestones and Due Dates
Milestone
Deliverable
Due Date
Project Initiation Completed
Project Initiation
9/11/2023
Design and Specifications Approved
Design and Specifications
9/30/2023
Prototypes Tested and Approved
Prototyping and Testing
10/20/2023
Manufacturing Documentation Complete
Manufacturing Documentation
11/10/2023
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Milestone
Deliverable
Due Date
Mass Production Underway
•
Production and Quality Control
11/30/2023
Project Completion and Handover
•
Final Client Review and Handover
12/15/2023
Project High-Level Assumptions
To keep the project on track and within budget, we have made the following assumptions:
The client will contribute the required financial resources for growth.
For the development of prototypes, access to a suitable manufacturing facility is provided.
There won't be any serious legal or regulatory obstacles that slow down the project.
The client will secure all necessary authorizations and licenses before beginning any manufacturing.
Key Critical Success Factors
The following are key success elements for this project:
within the allotted 4-month time window, the project's completion date.
preserving the $100,000 spending limit.
Creating prototypes of unique and practical magnetic kitchen backsplash tiles that are in line with the client's vision.
ensuring that the prototypes can be effectively produced in large quantities and sold for a reasonable price.
Key Stakeholders
See instructions in appendix A for completing this section.
Table 4: Project Key Stakeholders
Role
Resource Name
Organization
Responsibilities
Project Manager
Potential Risks
Risks to be aware of include unexpected legal or regulatory issues, resource limitations, technical difficulties, and budget overruns.
Risks are important because they can result in project delays, cost overruns, and a failure to satisfy client expectations.
Strategy for Risk Mitigation: Throughout the project, frequent budget monitoring, resource allocation, technical feasibility analyses, and legal consultations will be carried out in order to reduce these risks.
Project Risk List
Risk
Potential Impact
Remedy/Mitigation/Approach
Budget Overrun
Delays and resource constraints
Regular budget monitoring and cost control measures
Technical Challenges
Project delays and failure to meet Continuous technical feasibility Page 2 of 7
Risk
Potential Impact
Remedy/Mitigation/Approach
technical requirements
assessments
Legal/Regulatory Issues
Delays and legal complications.
Regular legal consultations to ensure compliance.
Potential Dependencies
See instructions in appendix A for completing this section.
Project Potential Dependencies
Internal Dependencies
External Dependencies
Availability of project team members, timely communication, and resource allocation.
Access to a suitable manufacturing facility, regulatory approvals, and client decisions.
Acceptance Criteria
The project's acceptance criteria act as a precise and thorough collection of requirements that must be fulfilled to guarantee the practical completion and acceptance of the creative magnetic kitchen backsplash tile project. These standards cover both qualitative and quantitative elements to offer a comprehensive assessment. The magnetic kitchen backsplash tile samples must adhere to the established design criteria for them to work as intended. Aside from that, complete documentation for mass production must be offered, including manufacturing schedules, material requirements, and quality assurance practices. The project must also follow the four-month timetable and stay within the $100,000 budget, demonstrating effective project management and cost control. The prototypes must also be produced at a competitive consumer price point, enabling the customer to sell them for no more than $19.99, with a preference for $9.99. These acceptance criteria provide a shared understanding for all stakeholders and minimize ambiguity throughout the project lifecycle. They also set clear expectations for the project’s success.
Acceptance criteria include:
1.
The magnetic backsplash tile prototypes are completely operational and adhere to the established design criteria.
2.
For mass production, comprehensive documentation is offered.
3.
The project is finished on schedule and within budget, finishing in 4 months.
4.
The client may provide the prototypes at a competitive consumer price point thanks to efficient mass production.
Signatures/Approvals
The signatures below formally approve the project charter and authorize the project manager to start and proceed with the project.
Client Name and Signature: ____________________________________________ Date: _____________
Project Sponsor Name and Signature: ____________________________________ Date: _____________
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Project Manager Name and Signature: ___________________________________ Date: _____________
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Appendix A - Explanation
Project Purpose/Business justification
Write a paragraph to explain the business justifications or reasons that have led the client to decide to do the project. Project stakeholders must understand the purpose and justification of a project. Also, how the project will improve the client’s business performance (e.g., increasing market share, increasing profitability, gaining more customers and industries, variety in the number of products offered, technologies used to provide goods and services, or simply fixing an issue). Make sure to address the added values the project brings in the future. The following questions may help to get related information.
What are the issues that led to this business problem?
What are the business objectives?
What does the client intend to gain out of this project?
How would this project add value to the client’s business (strategically, financially, etc.)?
Preliminary Project Scope (high-level)
Write a paragraph that defines the project scope to establish the boundaries. Project boundaries are an essential
part of the scope statement as they identify what should be included in the project and what should not be included. Without specific boundaries, the project would possibly face scope creep, hindering the project's progress. For example, the project scope may include planning, designing, building, and implementing phases. However, the scope may not include training, training material, ongoing helpdesk, or software support. Summarize the scope in terms of what is included and what is not included in the table below. Add rows as needed. The following questions can help determine what is included or not included in the scope.
Ask the client, what is included in the scope, what are the things that we need to deliver?
What are the things that we (students) are responsible for delivering? Whatever is not on the list of deliverables is out of scope. For example, you are creating a strategy for a warehouse. Building a warehouse is in scope but providing a group of people to manage the warehouse is out of the scope. Another example, you are developing a marketing campaign, so for in scope, you need to deliver a marketing assessment, a marketing poster, and a marketing pitch. However, you are not responsible for delivering marketing research, which is out of scope.
You may need to identify just about 4-5 items for out-of-scope.
Key Milestones and Deliverables
Write a paragraph and explain each milestone that has been identified for this project (see Table 1). Then, summarize those milestones and their deliverables at the high level in the table below. Remember, each milestone has several deliverables which will be produced because of the successful completion of the project. If all the following deliverables are not met, the project will not be considered successful. Add more rows as needed.
Identify the major milestones for the project by discussing them with your team. Remember, a milestone
is a deliverable that has several smaller deliverables. For example, a major milestone could be the “Testing Phase.” This testing milestone will have several smaller deliverables such as test hardware, test software, test codes, test servers, and when all these smaller tests are done, the milestone is complete.
For the end date, when you have identified all the deliverables, you can determine when each deliverable will be completed. For example, based on the previous example of the testing milestone, you can determine when each one is completed and then come up with a final date. So, if you start the project on January 1, then the end date for your testing milestone will be around February 21.
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So, for the project that starts at the beginning of the semester, you can use that date as your starting date as a guide.
Table 1: Project Key Milestones and Due Dates
Milestone
Deliverable
Due Date
Testing Phase
•
Test hardware (prox 2 weeks)
•
Test software (prox 3 weeks)
•
Test servers (prox 1 week)
02/21/2023
•
X
•
X
Project Assumptions
Write a paragraph that describes the assumptions and how you arrived at those assumptions for the project. Project assumptions are factors affecting the project that you believe to be true. However, you have not verified them to be true (e.g., all permits are purchased by the client, the project has full support from the senior management, the client has already purchased tools, the client provides IT support, etc.). Also, explain how you validated these assumptions to ensure that the project stays on schedule and on budget based on the client’s expectations. These assumptions should be considered throughout the project lifecycle to complete the project. Lastly, list all assumptions below.
The following questions can help to determine the assumption for the project.
Make some assumptions, which can be achieved by discussing the project information with the team members. For example, each student can contribute to the list of assumptions. This will show how the team has arrived at the list of assumptions.
The next step is to verify that these assumptions are accurate with the faculty advisor and client. The verification would help to understand better what needs to be done for the project.
You may need to change/add your deliverables based on your verification results. This also gives you an idea of structure and managing your project outcomes.
Project Critical Success Factors (CSF)
Write a paragraph that explains what must be accomplished for the project to be successful. Consider and identify the internal and external factors that would make your project successful.
You can ask the client, from their point of view, what would be the critical success factors for this project.
You can also talk to your team and/or faculty advisor to identify the CSF
You may also identify CSF based on your own experience
Keep the CSF at high level (do not go too much in-depth/detail, otherwise everything becomes CSF)
Key Stakeholders
Write a paragraph and explain how you identified the key stakeholders for this project (see Table 2). Then, summarize those stakeholders in the table below and explain the primary role of each stakeholder.
Talk to the team and assign roles. For example, for the testing milestone, one person may work on hardware testing, while another person works on software testing, and so forth. For a typical project, you may have a team lead, a project manager, a developer, a tester, a client, sponsor, vendor, etc. Page 6 of 7
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When you identify the key people (not all, which is unnecessary), then determine what they are responsible for. For example, a team lead is responsible for communicating the project issues, actions, progress with the faculty advisor and project manager (if any). The team lead may be responsible for collecting all data from team members, developing the final project charter, submitting the charter to the faculty or eLearning or EduSourced system, etc.
Table 2: Project Key Stakeholders
Role
Resource
Name
Organization
Responsibilities
Client
xx
xx
x
Project Manager
xx
xx
x
Team Lead
Micky Mouse
Loony Tunes
Communicate with team and faculty advisor every Monday
Work with faculty advisor and project manager about each deliverable
Communicate with client (of course with prior permission)
Assist team members with their progress and issues
Keep track of issues and action items and discuss progress periodically Risk Management (Internal and External)
Write 3 paragraphs:
1.
Write a paragraph and explain how you identified the potential risks and obstacles at the high-level that could impact the project negatively.
2.
Write a paragraph and explain why those risks are essential.
3.
Write another paragraph that explains the mitigation strategy for each risk.
Then summarize the risks in the table below. Add rows as needed.
Discuss with the team members, the faculty advisor, and/or the project manager and determine potential risks to your project. Time, cost, and resources are known risks. Try to identify the other risks impacting the project. You may also ask the client if appropriate.
Discuss with your team members how these risks could be mitigated. What actions you would take if the identified risk appeared.
Determine the probability and importance of each risk. Assign an owner and a due date to mitigate the risk.
Potential Dependencies
Write a paragraph that explains the potential internal and external dependencies for this project. Also, list any conditions if the project's success depends on an external organization. Add rows as needed.
Each project has internal and external dependencies, and you need to identify them at high-level. For example, if you are building a house, your internal dependencies (you have more control) would be carpenter, electrician, plumber (people you have hired). The external dependencies could be the city inspector, assessing the building, and approving the building process based on proper codes. This is an external dependency, and you also have not much control over it. Another example of an external dependency is the vendor that is supposed to bring concrete to the site. If the driver or concrete truck is late, the project will be late.
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