Assessment Guide for BSBPMG430: Undertake Project Work

ASSESSMENT ANSWER BOOKLET Full Name Student ID NCCS Term 4 Year 2023 Unit Name Undertake project work Unit Code BSBPMG430 Due Date 17/08/2023 Date Submitted Trainer Name Firoz Siddiquey Student Declaration By submitting this assessment, I acknowledge and agree that: 1. This assessment has been completed my me and is my own work 2. I have read and understood the assessment requirements for this unit. 3. This assessment is submitted in accordance with the NCCS Regulations and Assessment Policy. I also understand the serious nature of academic dishonesty (such as plagiarism) and the penalties attached to being found guilty of committing such offences. 4. No part of this assessment has been copied from any other source without acknowledgement of the source. 5. No part of this assessment has been written by any other person, except to the extent of collaboration and/or group work as defined in the assessment. 6. A copy of the original assessment is retained by me and that I may be required to submit the original assessment to the trainer upon request. 7. I am aware that assessments are completed in the simulated work environment within the College. 8. I am aware of my appeal rights. Student Name Date BSBPMG430 Undertake project work Assessment Answer Booklet -Task 2 You only need to submit the answers of the assessment tasks to your trainer. Please do not submit the questions and any instructions in red. Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 1 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

Task 2 – Project set up You only need to submit the answers of the assessment tasks to your trainer. Please do not submit any instructions in red. Meeting notes with questions to ask Read page 11 – 12 of the PDF Assessment which can be found on Google Classroom to understand the case study information on Native Bush Spices Australia. Review the ‘Project Scope Template’ from Appendices in Stream section. Identify all the information that you need to develop the project scope document and prepare a list of questions for the additional information you need to discuss in the meeting. In the meeting you will need to confirm and clarify project parameters, including your own responsibilities. Make notes for this which will be used in the meeting with the Operations Manager. Review the document ‘Project Management Policies and Procedures’ from ‘Stream’ section on Google Classroom. You will need to confirm the responsibilities and reporting requirements with the Operations Manager at the meeting, so make notes on these to bring to the meeting. Make notes for all the above requirements here and these notes can be in bullet points. Meeting with Operations Manager This part of the assessment requires you to meet with the Operations Manager to discuss the notes you have prepared with all the questions. You will need to confirm the responsibilities and reporting requirements with the Operations Manager. Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 2 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

Complete each section of the draft project scope below for Native Bush Spices based on the case study information on page 11 – 12 of Assessment PDF. Hint: the project is to improve Native Bush Spices website as this requires some improvements to attract new customers and to create brand awareness. The company also wants to create a new logo at the same time as creating the website. Draft Project Scope Native Bush Spices Australia Introduction Give the rationale for the project. Scope What is the project about and what needs to be done? Legislative and regulatory context Explain legislative and regulatory requirements. Examples: Australian Consumer Law, WHS legislation and Food Act 2003 and Food Regulation 2015. Business objectives Relationship of project to the organisation's objectives. Refer back to the case study information on page 11– 12 of Assessment PDF. Risk assessment Make a list of potential risks that can happen during this project. Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 3 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

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Stakeholders Who could be the potential stakeholders for this project? Stakeholders should also include project staff that is required from Native Bush Spices Australia. Resources The additional resources that will be needed such as financial resource. Relationship to other projects Include dependencies. Include any other project that is linked to this project. Reporting Define the project’s reporting requirements. Based on the project scoping document that you have developed above and any feedback you have received from your trainer, develop a project management plan. Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 4 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

Draft Project Management Plan Native Bush Spices Australia Title Add a title for this project. Background Provide a brief explanation of the background of the project. Objectives Benefits that the project intends to achieve, this can be the business objective that you have listed in the draft project scope. Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 5 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

How the success of the project will be measured Describe the measure(s) that will used to indicate that the project has been successfully completed. An example has been provided below, list at least 3 more. · Raise brand awareness for the company · · · Budget Include the approved project budget in the table below. Make up an estimated amount for each cost area. Cost area Details Estimated cost Content development Website development Logo design Photographs Total Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 6 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

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Activities & Milestones List the major activities, scheduled start, scheduled finish and who has been assigned accountability. Complete all parts of the table below and some examples are provided. Project area Actions Responsibility Scheduled start Scheduled finish Monitoring Reporting Content development Website development Develop website brief Identify website developers Review quotes Identify successful web site developer Provide approval to proceed Provide content for Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 7 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

use in web site developme nt Ongoing review of web site through developme nt phase and provision of feedback Website development Website development Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 8 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

Risk management plan List the major risks identified from the business case, as well as consequences of the risk occurring. Use the ‘risk assessment legend’ in Stream section on your Google Classroom. Document risk treatment/control measures. You MUST have at least three (3) risks associated with the project and one (1) should be related to work health and safety (WHS) risk. Risk Likelihood Severity Treatment/control methods Email with draft project scope and draft project management plan attached Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 9 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

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To: Operations Manager Subject: Project documentations Attachment: Dear Operations Manager, This email should introduce and summarise the contents of the attachments. Write a sentence to state that you have attached the draft project scope and draft project management plan to this email. Write a sentence to ask for feedback from the Operations Manager and ask for details of a meeting such as place, date and time of the meeting to discuss the Project Management Plan. Write a sentence to say if they have any questions to contact you. Regards, Add your name Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 10 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

Meeting with Project Team This part of the assessment requires you to meet with the Project Team (customer service officer, roleplayed by another student and the Operations Manager, roleplayed by your assessor) to discuss the scope of the project and the project management plan. At the meeting, you must: · Outline the project as set out in your project scoping document · Outline the organisation's mission, goals, objectives and operations and how the project relates to them · Briefly explain the organisation’s project management policies and procedures · Outline the project management plan, including roles and responsibilities of the project manager, as well as the project team member. Discuss the limitations of your responsibilities and how approval processes will work with your team. · Identify and discuss factors that could affect the timeframes to ensure that the timeframes are realistic and achievable · Seek the project team members’ feedback. During the meeting, you will need to demonstrate effective communication skills including: · Speaking clearly and concisely · Using non-verbal communication to assist with understanding Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 11 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

· Asking questions to identify required information · Responding to questions as required · Using active listening techniques to confirm understanding · Applying appropriate communication protocols as expected of your role · Engage your team in the discussion and encourage feedback and discussion. Revised Project Scope Based on the discussion with the Project Team, you are now required to update the ‘Draft Project Scope’ you had created above. Copy the whole ‘Draft Project Scope’ here, make the changes and highlight the changes you have made to the document based on the feedback you have received in the meeting. Revised Project Management Plan Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 12 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

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Incorporate the feedback that you received from the meeting participants into your plan. Copy the whole ‘Draft Project Management Plan’ from above, make the changes and highlight the changes you have made to the document based on the feedback you have received in the meeting. Email with revised project scope and revised project management plan attached To: Operations Manager Subject: Project documentations Attachment: Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 13 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

Dear Operations Manager, This email should state that you have had a meeting with the project team and give a brief outline of the topics discussed. This email should summaries changes that were made to the project management plan in response to the feedback that you received at the project team meeting. Introduce and summarise the contents of the attachments and seek their feedback and approval to move forward with the project. Write a sentence to state that you have attached the revised project scope and revised project management plan to this email. Write a sentence to say if they have any questions to contact you. Regards, Add your name Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 14 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

Final Project Scope Update your Project Scope to reflect the feedback you have received verbally from the Operations Manager (your trainer). Based on the feedback you have received from the Operations Manager; you are now required to update the ‘Revised Project Scope’ you had created. Copy the whole ‘Revised Project Scope’ here, make the changes and highlight the new changes you have made to the document based on the feedback you have received. Final Project Management Plan Update your Project Management Plan to reflect the feedback you have received verbally from the Operations Manager (your trainer). Based on the feedback you have received from the Operations Manager; you are now required to update the ‘Revised Project Management Plan’ you had created. Copy the whole ‘Revised Project Management Plan’ here, make the changes and highlight the new changes you have made to the document based on the feedback you have received. Email with final project scope and final project management plan attached Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 15 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

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To: Operations Manager Subject: Project documentations Attachment: Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 16 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

Dear Operations Manager, This email should introduce and summarise the contents of the attachments and seek their feedback. Write a sentence to state that you have attached the final project scope and final project management plan to this email. Write in the email to state that you have updated both documents based on the feedback you had received. Write in the email to get approval to move forward with the project. Write a sentence to say if they have any questions to contact you. Regards, Add your name Email with final project management plan attached To: Operations Manager Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 17 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

Subject: Final Project Management Plan Attachment: Dear Project Team, Assume that your Operations Manager (your trainer) has now given you feedback to move forward with this project. You are required to ensure that the team is clear about the overall project requirements and project roles and responsibilities. This email should introduce and summarise the contents of the attachments. Write a sentence to state that you have attached the final project management plan to this email which has been approved by the Operations Manager. Write a sentence to let the team know to read through the document to make sure they are aware of their roles and responsibilities and the overall project requirements. Write a sentence to say if they have any questions to contact you. Regards, Add your name Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 18 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

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Assessment Answer Booklet – BSBPMG430 Undertake project work Issue date: 18/10/2018 19 New Cambridge College Sydney Inc. ABN: 44 928 033 266 RTO No: 91438 CRICOS Provider No: 03015B Level 3, 770 - 772 George Street, Sydney NSW 2000 +61 2 9212 6650 www.nccs.nsw.edu.au

Gedi DOS SANTOS ALVES - Task 2 Assessment Answer Booklet - BSBPMG430

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