ACC 201 4-1 Internal Controls
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INTERNAL CONTROLS
1
Internal Controls
Zach Langendorfer
Southern New Hampshire University
ACC 201- Financial Accounting
Deborah Wilson
May 28
th
, 2023
INTERNAL CONTROLS
2
Today, I had a buddy of mine reach out to me regarding a new wholesale electronics business that he recently opened. He is aware that I am in the accounting field and have a solid understanding of how we should manage the internal controls. Internal controls provide us with assurance that we have safeguarded assets, provide, and maintain accurate business information, and that business laws and regulations are followed. Whether you have an internal employee or are required to outsource someone to manage this for you is a critical step in your business as not
doing so could potentially lead to massive theft and fraudulent situations. Recommendations: The first recommendation that I would have for this company is to instill a practice of logging and monitoring inventory electronically. My friend stated that they noticed there to be fewer HD televisions in the warehouse than they expected, yet right after that, he told me that it had been a week since anyone had been in the warehouse. If you create an inventory program that requires the employees to log into the system, remove items from the truck and match the quantities when going onto the shelf, you have a multi-step verification process. Expanding from
that point, you need to at a bare minimum, have an employee choose a couple items to inventory at least once a week if not daily to decrease the chance of theft. I know money is a determining factor in certain things that a business can do, but my second recommendation would be making all doors electronically locked and accessible by e-
badge. My friend told me the doors to the loading dock and the front office area were open, leaving me to believe that pretty much anyone could gain access to the warehouse area if they wanted, especially unauthorized employees. By having the doors require a badge to scan in, not only does that limit the people who have access to the inventory, but it also allows you to
INTERNAL CONTROLS
3
monitor who is coming into the warehouse and at what times. This control would allow the company to have more accountability and trust.
My last recommendation would be to have an auditing team that is constantly monitoring assets, financial information, and even employees and when they come and go to work. The auditors are what we would like to consider as the last step. With the previous recommendations I have given to better our internal control process, hopefully auditors would not be necessary, but
having an additional barrier to prevent theft and fraud situations would be considered a smart business decision.
So, we have determined that two $400 HD televisions have gone missing, and we now need to make the proper adjustments to that. This will include adjusting the income statement and the balance sheet. Income Statement: Debit- $800 Cost of Goods Sold/ Credit- $800 Inventory
Balance Sheet: Debit- $800 Cost of Goods Sold Expense/ Credit- $800 Inventory
Resources
Warren & Jones (2019) Corporate Financial Accounting. (15
th
Edition) Cengage.
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Question #66: Lamar LLC is in the process of updating its revenues and receivables systems with the implementation of new accounting software. James Loden, Inc. is an independent information technology consultant who is assisting Tamar with the project. James has developed the following checklist containing internal control points that the company should consider in this new implementation:
Is the sales department separate from the credit office and the IT department?
Are all collections from customers received in the form of checks?
Is it appropriate to program the system for general authorization of certain sales, within given limits?
Are product quantities monitored regularly?
Required: In a two (2) page response, describe the control purpose for each point presented in the case.
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> Exercises
E8-12 Understanding the Sarbanes-Oxley Act and identifying internal c
strengths and weaknesses
The following situations suggest a strength or a weakness in internal control.
a. Top managers delegate all internal control procedures to the accounting
department.
E8-14
Learning Objective 1
b. Accounting department staff (or the bookkeeper) orders merchandise and
approves invoices for payment.
c. Cash received over the counter is controlled by the sales clerk, who rings up th
sale and places the cash in the register. The sales clerk matches the total recorded
by the register to each day's cash sales.
d. The employee who signs checks need not examine the payment packet because be
is confident the amounts are correct.
ES
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1. Define internal control.
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3. Identify each item in the list above as either a strength or a weakness in internal
control, and give your…
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An issue of contention among the management team pertains to which department or function the Director of Internal Audits should report. Martin Stevens the CEO wants to ensure that ABCD Limited complies with the SOX and that the internal audit department is structured such that it strengthens the company’s internal control system. Also, an…
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