ACC 425 3-2 Final Project - Prepare Informational Questions.

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Southern New Hampshire University *

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425

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Accounting

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Nov 24, 2024

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Harriet Creyer 3-2 Final Project: Prepare Informational Questions Southern New Hampshire University ACC 425 Interview Techniques/Legal Aspects Fraud

Interview 1: Jane Smith, Accountant  Hi, Jane, Sorry to keep you, my last meeting overran, how are you doing today? o Hi Harriet, no I haven’t been waiting long. I’m doing ok thank you.  Great! How long have you been working for the company? o About 5 years.  Can you explain what you do when you prepare the bank deposits? o Sure, I check the receipts to the recent deposits, review any checks received that day, count/ check any cash. Transfer them all to the bank books and make the deposits either between 10am-11am or 2pm-3pm depending how busy we are.  Does anyone assist you with the bank reconciliation? o I tend to be the only person who deals with them on a daily basis, but Kitty Jones has helped me sometimes.  Who has access to the lock box? o Kitty Jones, the office manager and I are the only ones with access.  There was a large sum of cash taken from a client on the morning of 4 th December, is that correct? o Umm yes that’s correct.  Did you prepare the bank deposits on 4 th December? o No, I didn’t, I was unavailable that day and was unable to make the deposit times.  Did Kitty not prepare the deposits for that day? o No, she didn’t.  When did know that there were no bank deposits made on 4 th December in your absence?

o When I arrived at work on Monday 7 th and reviewed the bank deposits and began to prepare them for the day ahead.  On the Monday when you came back into work did you notice anything strange when reviewing the deposits and lock box? o Yes I did?  Would you care to elaborate? o Yes, while preparing the reconciliation for the deposits I noticed that the $2500 was missing from the lock box, I knew and saw that no banking was done on the 4 th so the cash should have been in the locked box. But both the cash and the receipt for the payment was missing  Did anyone witness you opening the locked box? o Yes both Kitty Jones and Judy Brown were with me when I opened it up. But once Kitty Jones realised the funds were missing she dismissed myself and Judy to search for the funds. Great thank you Jane, I will be in touch if I have any more questions. Interview 2: Judy Brown, Front Desk Receptionist  Good afternoon Judy, Nice to see you again. Thank you for coming in, how are you this morning? o Nice to see you again Harriet, I’m good thank you.  Last time we spoke you worked at the front desk, taking payments, making appointments and enjoyed you it, I hope that’s still the case? o Yes it is, every day is different, and I get to talk to different people all the time, I wear a couple different hats which is nice.

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 Can you explain to me what happens when you take a cash payment from a customer? o So, for the cash payments, the customer counts it out in front of me, I then in turn count it back out to clarify what the customer is giving me. I” then give them a written double copied receipt, 1 copy is handed to the customer confirming their payment and the other copy of the receipt is placed with the cash and put into the lock box imediatley.  To the best of your knowledge, how has access to the lock deposit? o To the best of my knowledge only 2 people have access to it, those are Jane and Kitty.  Do you know how often bank deposits are done? o I think they are done daily but I don’t get involved other than putting the cash into the lock box.  The locked box is only kept in Kitty’s office is that correct? o Yes it is. Great thank you Judy, I will be in touch if I have any more questions. Interview 3: Kitty Jones, Office Manager  Good morning Kitty, I’m going to grab a coffee can I get you one? o Good morning Harriet. Yes please, cream and 2 sugars would be great thank you.  You’ve been at the company 3 years is that correct? o Yes, well 3 years in 2 weeks.  Congratulations! As the office manager, you keep the lock box in your office before the deposits are prepared correct.

o Ummm yes, that’s correct.  Who has access to the lock box? o Jane the accountant and I both have access to it.  Where are the keys held to this box? o I have 1 on my set of keys for the office and the other 1 is in the wall key safe in my office, but I remember seeing it in former practice managers unlocked tops desk draw on 4th December.  And can you tell me your input when it comes to the bank deposits please? o Yea, Judy processes the payments at the front desk, any cash she put into the lock box; Jane normally prepares the deposits or if she’s busy I will do it for the day and I normally take them to the bank.  Knowing that Jane was busy on 4 th December did you prepare or take the daily deposits for the bank? o No, I didn’t, I didn’t realise she couldn’t do it until later on, so I just left it for Monday 7 th .  So, you’re saying you didn’t prepare the deposits know the $2500 would be left in there all weekend? o Yes that’s correct. Great thank you Kitty, I will be in touch if I have any more questions.